1 YEAR LN2-IDIQ LIQUID NITROGEN REFILL SUPPLY

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for a 1-year Indefinite Delivery, Indefinite Quantity (IDIQ) contract for LIQUID NITROGEN REFILL SUPPLY. The contract will be awarded to a single vendor on a Firm Fixed Price Commercial Supply basis. The procurement is for the Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) located in Bremerton, WA.

• Supply of Type 2, Grade A liquid Nitrogen per CID A-A-59155, "Nitrogen, High Purity, Special Purpose."

• Delivery to multiple locations: Puget Sound Naval Shipyard (CIA), Naval Base Kitsap – Bremerton, SUBASE Bangor, and Naval Station Everett.

• Minimum order per delivery: 5,000 gallons.

• Maximum order per delivery: 150,000 gallons.

• Maximum total contract quantity: 150,000 gallons over up to 20 deliveries.

• The full requirements are detailed in the attached Performance Work Statement (PWS).

• Contract Type: Firm Fixed Price Commercial Supply.

• Period of Performance: Base Period: 15 June 2026 through 14 June 2027.

• Estimated Value: Not specified.

• Proposal Submission Deadline: Tuesday, 19 MAY 2026 at 1:00 PM Pacific Time.

• Submission Method: Via email to Patrick Scott and Jacqueline Edgerton.

• Solicitation Questions Deadline: 12 MAY 2026, Noon Pacific Time.

• Evaluation Criteria: Award will be made to the quote that is most advantageous to the Government, considering Price and Technical Acceptability.

• Offerors must complete the pricing structure and provide supporting documentation such as previous invoices or proposals.

• NAICS Code: 325120 - Industrial Gas Manufacturing.

• Business Size Standard: 1200.

• Full and open competition methods are being used.

• Offerors must be registered in the System for Award Management (SAM).

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular 2026-01 and Defense FAR Supplement Publication Notice 10 November 2025.

• Delivery is FOB Destination.

• The contract includes various FAR and DFARS clauses, including those related to payment instructions (WAWF), order limitations, and subcontracting.

• Attachments include Security requirements and the PWS/SOW. Exhibits include CDRLs and a Pricing Schedule.

Form / Attachment / Pricing Sheet

This document outlines the requirements and procedures for contractor badging and access to various Naval facilities, including Naval Base Kitsap (NBK), PSNS & IMF Controlled Industrial Area (CIA), Naval Base Kitsap Bangor Operational Area (OA), Indian Island & Waterfront Restricted Areas, Naval Undersea Warfare Center Division Keyport, and Naval Station Everett.

• Identification Requirements: Details authorized identification cards for access, including driver's licenses, passports, trusted traveler cards, and Permanent Resident Cards.
• Badging Procedures: Outlines the process for obtaining Common Access Cards (CAC), Single Day Passes, and Defense Biometric Identification System (DBIDS) credentials.
• DBIDS Program: Explains the DBIDS program for enterprise identity management and installation access, including enrollment, background screening, and credential issuance.
• Specific Area Access: Delineates access requirements for different areas, such as Nuclear Work Areas (NWA), Controlled Nuclear Information Areas (CNIA), Main Machinery Rooms, and Bangor Waterfront Restricted Areas.
• Visit Request Process: Details the submission of Visit Request Lists and Cover Letters, including required information, submission timelines (e.g., 5-10 working days prior), and points of contact.
• Vehicle and Computer Access: Specifies procedures for granting contractor vehicle access and restrictions on portable electronic devices (PEDs) within facilities.
• Lost/Misplaced Badges: Provides instructions for reporting lost or misplaced badges.

This document is critical for any bidder whose personnel will require physical access to the specified Naval installations and facilities. It details the necessary identification, application processes, timelines, and potential restrictions that must be adhered to for personnel to gain entry and perform work. Understanding these requirements is essential for accurate proposal planning and successful contract execution.

Statement of Work (SOW)

To provide liquid Nitrogen (Type 2, Grade A) to the Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) and its associated locations.

• On-call support and service for liquid Nitrogen fill/refill.

• Delivery of liquid Nitrogen to Government-owned 5,300-gallon portable tanks to capacity, not exceeding ordered quantity.

• Replacement of soft goods at the liquid transfer connection when required.

• Potential for "hot-fill" service, with specific time requirements.

• Delivery locations include: Puget Sound Naval Shipyard – Controlled Industrial Area (CIA), Naval Base Kitsap – Bremerton, IMF – SUBASE Bangor, and IMF – Naval Station Everett.

• Delivery locations are subject to change.

• Delivery within 24 clock hours of notification and per delivery order schedule.

• Minimum consumption of 5,000 gallons per order.

• Expected fill times: 1-2 to 2 hours per tank for hot-fills, ½ to 1 hour per tank for cold-fills.

• Deliverables: Certificates of Analysis and Certificates of Conformance verifying supplied liquid Nitrogen meets specifications (CID A-A-59155).

• Personnel: Contractor personnel must have specific qualifications, supported by licenses, permits, etc. Records must be retained and provided upon request.

• Drivers: Minimum of two drivers with current badges and active security requirements for DoD installations.

• Equipment: Contractor-owned equipment must be maintained in good operating condition.

• Reporting: Submit reports to the Contracting Officer within five business days after the end of the reporting period.

• Security: Requirements are per the contract's security section.

• Government Oversight: Periodic product testing and audits of Contractor compliance. Contracting Officer's Representative (COR) will perform surveillances and review reports/invoices.

• Contractor Responsibility: Full range of logistic and customer-support processes, including transportation, quality assurance, order fulfillment, invoicing, and data collection.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) detailing data items required from the contractor. Specifically, it outlines the requirements for a "Certification Data Report" (Data Item No. A001) related to a "Liquid Nitrogen Fill Contract."

• Data Item No. A001: Certification Data Report
• Subtitle: Certificate of Conformance - Liquid Nitrogen
• Authority: DI-MISC-82386
• Contract Reference: Statement of Work (Para. 7.1)
• Requiring Office: PSNS & IMF Code 2320.2
• Submission Requirements:
  • Within five business days of contract award.
  • Within five business days of the start of a delivery order period.
  • Or when otherwise requested by the Government.
• Format: Electronic (PDF) to the PSNS & IMF Contract Representative.
• Hard Copy Submission: To Commander, PSNS & IMF, Building 850A, ATTN: Code 2320.2, 1400 Farragut Ave, Bremerton, WA 98314-5001.
• Data Item Descriptions (DIDs): Available online at: https://quicksearch.dla.mil/qsSearch.aspx.

This CDRL specifies a mandatory deliverable: a Certificate of Conformance for Liquid Nitrogen. Bidders must understand the timing, format, and recipients for submitting this certificate. It also directs bidders to a specific online resource for detailed Data Item Descriptions, which are crucial for understanding the full scope of this requirement.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) detailing a specific data item (A002) for a "Certificate of Analysis - Liquid Nitrogen" test/inspection report. It outlines the requirements for submitting this report as part of a contract.

• Data Item Number: A002
• Title: Test/Inspection Report*
• Subtitle: Certificate of Analysis - Liquid Nitrogen
• Authority: DI-NDTI-80809B*
• Contract Reference: Statement of Work (Para. 7.1)
• Requiring Office: PSNS & IMF Code 2320.2
• Submission Frequency: As Required (ASREQ*)
• Submission Deadline: Within five business days of contract award, or within five business days of the start of a delivery order period, or when otherwise requested.
• Format: Electronic (PDF) to the PSNS & IMF Contract Representative, and a hard copy to a specified address in Bremerton, WA.

This CDRL specifies a deliverable required under the contract: a Certificate of Analysis for Liquid Nitrogen. Bidders must understand the content requirements, submission timelines, and delivery methods (electronic and hard copy) to ensure compliance. The document also references the Statement of Work (Para. 7.1) for further technical details.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) detailing a specific data item (A003) related to the "Liquid Nitrogen Fill Contract." It outlines the requirements for submitting a "Certification Data Report" which includes "Qualified Personnel Certifications."

• Data Item Number: A003
• Title: Certification Data Report*
• Subtitle: Qualified Personnel Certifications
• Authority: DI-MISC-82386*
• Contract Reference: Statement of Work (Para. 8.3)
• Requiring Office: PSNS & IMF Code 2320.2
• Submission Requirements:
  • To be provided within five business days when requested by the Government.
  • Submitted in electronic (PDF) format to the PSNS & IMF Contract Representative.
  • A hard copy must also be submitted to Commander, PSNS & IMF, Building 850A, ATTN: Code 2320.2, 1400 Farragut Ave, Bremerton, WA 98314-5001.
• Data Item Descriptions (DIDs): Available online at: https://quicksearch.dla.mil/qsSearch.aspx.

Bidders responding to the "Liquid Nitrogen Fill Contract" opportunity must understand the requirement to provide Qualified Personnel Certifications. This CDRL specifies the format, submission method, and recipient for these certifications, which is crucial for proposal preparation and contract compliance.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) detailing the requirements for a "Contractor Owned Equipment Report." It specifies the format, submission, and distribution of this report.

• Data Item Number: A004
• Title: Certification Data Report*
• Subtitle: Contractor Owned Equipment Report
• Authority: DI-MISC-82386*
• Contract Reference: Statement of Work (Para. 8.4)
• Requiring Office: PSNS & IMF Code 2320.2
• Submission: The report shall be provided within five business days when requested by the Government.
• Format: Electronic (PDF) submission to the PSNS & IMF Contract Representative.
• Hard Copy Submission: A hard copy is also required to be submitted to Commander, PSNS & IMF, Building 850A, ATTN: Code 2320.2, 1400 Farragut Ave, Bremerton, WA 98314-5001.
• Data Item Descriptions (DIDs): Available online at: https://quicksearch.dla.mil/qsSearch.aspx.

Bidders must understand the requirement to generate and submit a "Contractor Owned Equipment Report" as specified. This includes adhering to the submission timeline, format (PDF), and distribution channels (electronic and hard copy) to meet contractual obligations. The availability of DIDs online provides further detail on the report's content.

Form / Attachment / Pricing Sheet

This document, "Exhibit 5 Exhibit PRICING SCHEDULE.xlsx", provides the pricing schedule and quantity information required for the solicitation. Bidders must use this exhibit to determine pricing for the Liquid Nitrogen supply and delivery.

• CLIN 0001: Liquid Nitrogen Supply and Delivery. Pricing is to be based on Exhibit Table A - Pricing Schedule and Exhibit Table A - Quantity Schedule.
• CLIN 0002: Contract Data Requirements Lists (CDRLs) - Not Separately Priced.
• Exhibit Table A - PRICING SCHEDULE: Details unit prices for Liquid Nitrogen supply and delivery to specific Naval Bases (Kitsap – Bremerton, SUBASE Bangor, Everett). Includes ELINs (A001, A002, A003) and unit prices for Year-1.
• Exhibit Table A - QTY SCHEDULE: (Referenced but not fully provided in text) This table is to be used in conjunction with the pricing schedule.

This pricing schedule is critical for bidders to understand the cost structure and prepare their proposals. The total price for evaluation and award ceiling will be calculated based on the summation of each year's highest priced ELIN multiplied by each year's maximum estimated unit quantity, as detailed in the note on the CLIN sheet. Bidders must carefully review the unit prices and quantities for each location and ELIN.