111th Yellow Ribbon Event Childcare Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army, specifically the W7N7 USPFO ACTIVITY WV ARNG, is soliciting proposals for on-site childcare services for the 111th Yellow Ribbon Event in Red House, WV. This is a Total Small Business Set-Aside opportunity for a Firm Fixed Price contract. The services are required for a single event on March 20, 2026. Offers are due March 9, 2026, at 04:00 PM EST.
Scope of Work
The selected vendor will provide comprehensive on-site childcare during the 111th Pre-Yellow Ribbon program, from 0900 to 1600 hours. Key responsibilities include:
- Managing child check-in and check-out procedures.
- Supervising children while parents attend mandatory briefs.
- Providing age-appropriate activities such as crafts, indoor play, and reading.
- Maintaining appropriate child-to-staff ratios in accordance with West Virginia guidelines and DoD Instruction (DoDI) 6060.02, adhering to the more stringent standard.
- Ensuring a minimum of two childcare providers are present at all times.
- Providing a separate play area for children 24 months and under, with adequate space (36 sq ft per child) and appropriate play equipment.
- Ensuring all staff are CPR/First Aid certified and screened for tuberculosis.
- Compliance with WV childcare licensing, DHHR regulations, and DoD childcare safety standards.
- Staff must pass state and federal background checks.
Contract & Timeline
- Contract Type: Firm Fixed Price
- Period of Performance: March 20, 2026, to March 20, 2026
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 624410 (Child Day Care Services)
- Size Standard: $9,500,000.00
- Solicitation Issue Date: March 3, 2026
- Offer Due Date/Time: March 9, 2026, at 04:00 PM EST
- Applicable Wage Determination: No. 2015-4295, dated 12/03/2025
Submission & Evaluation
Proposals must incorporate FAR clauses by reference, including 52.212-1, 52.212-3, 52.212-4, and 52.212-5. The solicitation includes numerous FAR and DFARS clauses covering payment instructions, protest procedures, labor standards, and prohibitions. Specific evaluation criteria are not detailed beyond the Small Business set-aside.
Additional Notes
Contractor employees must comply with installation access and security policies, including background checks and personal identity verification. Required training includes Level I OPSEC Awareness and AT Level I Awareness within 30 days of contract start. An on-site liaison is required at least two days before the event, throughout, and until the end.