1232SA26Q0336 - Combination Synopsis/Solicitation for Autoclave Display Replacement for USDA-ARS-PWA Albany CA

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the replacement of an autoclave display. The U.S. Department of Agriculture (USDA) - Agricultural Research Service (ARS) is procuring these services.

• Removal and replacement of a faulty autoclave display.

• Testing of the autoclave's functionality after replacement.

• Provision of commercial warranty for the work performed.

• The contract will be for supplies/services as listed in the schedule.

• The period of performance is not explicitly stated but services will be completed no later than 90 days after receipt of order, unless otherwise specified.

• Offerors must complete blocks 12, 17, 23, 24, and 30.

• The offer due date is April 1, 2026, at 1300 MT.

• Invoices must be submitted electronically through the Invoice Processing Platform (IPP) at www.ipp.gov.

• The North American Industry Classification Standard (NAICS) code is 811210 with a size standard of $34 million.

• The acquisition is set aside for Small Business.

• The solicitation number is 232SA26Q0336.

• The delivery location is 800 Buchanan Street, Albany, CA.

Solicitation / RFP / RFQ

This solicitation is for the replacement of an autoclave display unit located at the USDA-ARS-PWA-WRRC facility in Albany, CA. The goal is to make the existing unit functional.

• Replacement of an autoclave display.

• The specific unit is located at 800 Buchanan Street, Albany, CA 94510.

• Anticipated award type: Firm-Fixed Price purchase order.

• The Government intends to make one award.

• Pricing is to be provided on the SF-1449 form.

• Quotes will be evaluated based on Technical Approach, Price, and Past Performance.

• Award will be made to the offeror representing the best value to the Government, not necessarily the lowest-priced offeror.

• Technical Approach: Evaluates the offeror's ability to provide a sound and compliant approach, demonstrating understanding of requirements. Requires details on schedule adherence and any unaccomplishable requirements.

• Price: Must be fair and reasonable. Pricing for all line items is required.

• Past Performance: Evaluated based on recency, relevancy, and quality of performance on similar contracts within the last five years. Offerors must submit Past Performance Information Sheets for themselves, teaming partners, and critical subcontractors (performing >=20% of the work).

• Offerors must hold prices firm for 90 calendar days from the offer receipt date.

• Several FAR clauses related to small business, service contracts, and other requirements are listed. Specific clauses are marked as applicable if checked.

• Attachment I: Terms and Conditions

• Attachment II: Statement of Work

• Attachment III: Service-Contract-Labor Standards-Exemption (to be returned)

• Attachment IV: Contractor Request for Information (RFI)

• Attachment V: Past Performance Questionnaire (PPQ)

• Key FAR clauses incorporated by reference include those related to commercial products/services, whistleblower rights, and prohibitions on certain agreements.

• AGAR Clause 452.203-71: Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance.

• Questions are due via email by April 2, 2026, at 1:00 PM Eastern Time to theodore.blume@usda.gov.

• The solicitation name and number should be included in the email subject line.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace a faulty autoclave display with a new unit to ensure the autoclave's functionality.

• Supply all supervision, labor, transportation, equipment, and supplies necessary for the replacement.

• Install a new STERIS Display Panelview Plus 6 600 (Part Number P338523155) in the autoclave.

• Test the functionality of the autoclave after panel removal and replacement.

• Save and provide any parts of value for potential reuse to the Location Point of Contact (POC).

• Ensure the work area is clean and all garbage and debris are removed on a daily basis.

• Provide a commercial warranty for workmanship and all new equipment upon completion.

• The work is to be performed at the North Wing, USDA-ARS-PWA-WRRC, located at 800 Buchanan Street, Albany CA 94510.

• The Contractor is responsible for all associated travel costs.

• The Government will provide any necessary power requirements during the removal/installation process.

• A commercial warranty for work performed and equipment installed must be provided to the Government's Location POC.

Form / Attachment / Pricing Sheet

This document is the "Service Contract Labor Standards Exemption Documentation." It is used to certify that a service contract, exceeding $2,500, is exempt from the Service Contract Labor Standards and does not require a Wage Determination. This form is for the contractor to complete and certify that specific conditions for exemption are met.

• Conditions for Exemption: The document outlines four conditions that must all be met for the exemption to apply:
  1. Services offered and sold regularly to the general public in substantial quantities.
  2. Services furnished at catalog or market prices.
  3. Each service employee spends only a small portion of their time (less than 20%) on this transaction.
  4. The contractor uses the same compensation plan for these employees as for commercial customers.
• Certification: The contractor must sign to certify that these exemption conditions will be met.
• Buyer Affirmation: It notes that the Buyer affirms the Contractor was selected based on factors other than price, consistent with FAR 22.1003-4(d)(2).

This document is relevant for bidders to understand the conditions under which the Service Contract Labor Standards may not apply to a contract. If this exemption is claimed and certified, it means a Wage Determination will not be required for the services procured, potentially impacting labor cost considerations for the bidder. Bidders may need to complete and submit this form if they are the selected contractor and wish to claim this exemption.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) form, designated as Attachment V. It is intended for potential offerors to submit questions or requests for clarification regarding a solicitation. The form outlines the required information and submission process for these inquiries.

• Project Number: 12905B25
• Project Title: Award
• Submission Instructions: Questions must reference specific solicitation sections, specifications, drawings, or other pertinent documents. Failure to comply may result in the Government not responding.
• Submission Method: Send to USDA/ARS/PWA - Theodore Blume via email at theodore.blume@usda.gov. The subject line must include "RFI #" followed by the RFI number and "SPEC/DWG. REFERENCE(s)".
• Information Needed: Fields for RFI #, Date, and Specification/Drawing References.
• Reply: Replies will be issued by Solicitation Amendment by the Contracting Officer.
• Offeror Responsibility: Offerors are responsible for retrieving and acknowledging all Amendments.

This form is crucial for bidders who have questions about the solicitation. It provides the official channel and specific requirements for submitting inquiries to ensure they are addressed by the government. Understanding these instructions is key to receiving timely and relevant clarification, which can impact proposal preparation and submission.