1232SA26Q0392 - Additional Site Visit 4-24-2026 Combined Synopsis/Solicitation Sterilizer Maintenance Services USDA-ARS-PA Fargo ND

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for Sterilizer Maintenance Services for the USDA-ARS in Fargo, ND. The government is procuring preventative maintenance and inspection services for (8) existing sterilizers.

• Provide yearly preventive maintenance and inspection services for sterilizers.

• Services include equipment inspection, adjustment, lubrication, installation of replacement parts, and testing.

• Repair calls between scheduled maintenance are also included, with the exception of specific items noted in the equipment list.

• Any necessary parts, including electrical components, must be provided.

• Service Provider has the right to furnish remanufactured parts/components.

• A Service and Inspection Report is required after each preventative maintenance visit.

• An email communication detailing work performed and recommended follow-up action is required after each service call.

• Anticipated award is a firm-fixed-price purchase order.

• Contract duration: One base year plus four (4) one-year option periods, not to exceed five (5) years total.

• The government intends to make one award.

• Quotations must include pricing for all items to be considered responsive.

• Evaluation will use a comparative methodology, seeking the best value to the Government.

• Evaluation factors include Technical Approach, Past Performance, and Price.

• Technical approach will assess the ability to meet schedule requirements and provide detailed explanations for any unmet SOW requirements.

• Past Performance will be evaluated based on recency, relevancy, and quality, using references from the last five years.

• Price will be evaluated for fairness and reasonableness.

• Quotations must be held firm for 60 calendar days from the RFQ close date.

• Key deadlines:

  • Questions due: April 23, 2026, 12:00 PM Central Time.
  • Site Visit: Tuesday, April 21, 2026, 10:00 AM CDT.
  • Offer Due Date: April 30, 2026, 17:00 ET.

• The acquisition is set aside for Small Business.

• The solicitation incorporates FAR and AGAR clauses by reference.

• Attachment I includes Terms and Conditions, Statement of Work, DOL Wage Determination, Contractor RFI, and Past Performance Questionnaire.

• Places of Performance include Bio-Science Research Laboratory and Northern Crops Science Laboratory in Fargo, ND.

Form / Attachment / Pricing Sheet

This document, "Attachment IV - Contractor RFI FORM," is a Request for Information (RFI) form. It is designed for contractors to submit questions or requests for clarification regarding the "Sterilizer Maintenance Services" solicitation (Project Number: 1232SA26Q0392).

• Project Information: Includes Project Number, Project Title, and Project Location (USDA-ARS-PA Biosciences Research Laboratory in Fargo, ND).
• Submission Instructions: Contractors must thoroughly read the solicitation, specifications, and drawings before submitting questions. Questions must identify the specific specification, solicitation section, or drawing number referenced. Failure to comply may result in no response.
• Contact Information: Fields for submitting contractor's name, phone number, and email.
• Submission Method: Questions should be emailed to theodore.blume@usda.gov, with a specific subject line format including the project number and "RFI".
• Reply: Replies to RFI questions will be issued via Solicitation Amendment.
• Offeror Responsibility: Offerors are responsible for retrieving and acknowledging all amendments.

This form is crucial for bidders who have questions about the "Sterilizer Maintenance Services" opportunity. It outlines the required format and process for submitting inquiries to the government. Adhering to these instructions is necessary for receiving a response and ensuring clarity on the solicitation's requirements.