1232SA26Q0410 Combination Synopsis/Solicitation for Carpet Replacement USDA-ARS-MWA Madison WI

Solicitation / RFP / RFQ

This solicitation (RFQ 1232SA26Q0410) is for the CCRU Facility Carpet Replacement in Madison, WI. The USDA ARS Cereal Crops Research Unit (CCRU) requires the removal and replacement of existing carpeting and associated wall trim in eighteen (18) rooms and one hallway. The government intends to make one award for this requirement.

• Removal of existing carpet and wall trim, including adhesive.

• Preparation of concrete floors, including moisture testing and encapsulation.

• Installation of new carpet tile (J+J Flooring Madras Modular model 7065, color 2391, quarter turn or equal) and dark gray vinyl base wall trim (4" height, 1/8" toe or cove).

• Removal and legal disposal of all demolished material.

• Work to be completed by technicians with at least 3 years of experience.

• Offerors must provide product information for "Or Equal" carpet tile quotes.

• Contractor must provide 10% overage of carpet tiles for spot replacement.

• Thresholds (dark gray vinyl transitions) required at doorways between hallway and room entrances.

• Contractor must provide three references for carpet work completed in the past 5 years.

• Offeror's proposal must include a sample warranty for carpet tile delamination and product data sheets.

• The period of warranty for the new carpet and wall trim installation shall be 12 months from contract completion.

• Award Type: Firm-fixed-price purchase order.

• Period of Performance: 05/01/2026 to 05/30/2026 (30 days after receipt of award).

• Service Contract Labor Standards apply, referencing Department of Labor Wage Determination No. 2015-4897 Rev 30 dated 12/03/2025.

• Offerors must submit pricing for all line items in Block 24 of the SF 1449.

• Quotes will be evaluated based on Technical Approach, Price, and Past Performance.

• Award will be made to the offeror representing the best value to the Government, not necessarily the lowest-priced offeror.

• Technical Approach: Evaluates the ability to meet requirements and understanding of the SOW.

• Price: Must be fair and reasonable.

• Past Performance: Evaluated based on recency, relevancy, and quality, using PPQs for three relevant contracts (references) for the offeror and critical subcontractors.

• Offeror's quotes will be held firm for 60 calendar days from the offer due date.

• Key Deadlines:

  • Site Visit: April 9, 2026, 10:00 a.m. CDT (Pre-registration required by April 8, 2026).
  • Questions Due: April 15, 2026, 12:00 PM CDT.
  • Offer Due Date: April 22, 2026, 1300 CT.

• The acquisition is unrestricted.

• NAICS Code: 238330 (Finish Carpentry Contractors).

• Size Standard: $19 million.

• The document includes numerous FAR and AGAR clauses and provisions incorporated by reference.

• All "on-site" staff require temporary credentials and a favorable adjudicated fingerprint check.

• Government will not furnish any material or equipment; all must be provided by the Contractor.

• Work is expected to begin within 90 days from award and be complete within 1 month of start date.

• Invoices must be submitted electronically through the Invoice Processing Platform (IPP).

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) form, specifically "Attachment V - REQUEST FOR INFORMATION (RFI) Award." It is designed for potential offerors to submit questions or requests for clarification regarding the solicitation for the "CCRU Facility Carpet Replacement" project.

• Project Information: Includes Project Number (RFQ1798705), Project Title (CCRU Facility Carpet Replacement), and Project Location (USDA-ARS-MWA Cereal Crops Research Unit (CCRU), 502 Walnut St, Madison WI 53726).
• Submission Instructions: Emphasizes the need to thoroughly read all solicitation documents before submitting questions. Questions must specifically identify the relevant specification, solicitation section, or drawing number.
• Contact Information: Provides the email address (Theodore.blume@usda.gov) for sending RFIs and specifies the required subject line format for emails.
• Reply Mechanism: States that replies to RFIs will be issued via Solicitation Amendment by the Contracting Officer.
• Offeror Responsibility: Reminds offerors that they are responsible for retrieving and acknowledging all amendments.

This form is crucial for bidders who have questions about the "CCRU Facility Carpet Replacement" opportunity. It outlines the precise method and requirements for submitting inquiries to ensure they are addressed by the government. Bidders must use this process to obtain necessary clarifications that may impact their proposal preparation and submission.