1232SA26Q0517 - Combination Synopsis/Solicitation for Janitorial Services USDA-ARS-PA GFHNRC Grand Forks ND

Solicitation / RFP / RFQ

This document is Attachment I to a solicitation for Janitorial Services at the USDA-ARS-PA Grand Forks Human Nutrition Research Center. It outlines the terms and conditions for the contract.

• The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform janitorial services.

• Quotation prices are to be submitted on the SF-1449/OF 336 CLIN schedule.

• Technical data and supporting documentation are available through other attachments (PWS, QASP, etc.).

• The contract is anticipated to be Firm-Fixed Price.

• It will consist of a one (1) year base period and four (4) option years, for a total duration not exceeding five (5) years.

• The government intends to make one award.

• Quotes will be evaluated based on Technical Approach, Price, and Past Performance.

• Award will be made to the offeror representing the best value to the Government.

• Offerors must submit pricing for all items to be considered responsive.

• The offeror's quotation will be evaluated for fairness and reasonableness.

• Past Performance will be evaluated as Acceptable or Neutral.

• Offerors must hold prices firm for 90 calendar days from the receipt of offers.

• The North American Industry Classification System (NAICS) code is 561720.

• The small business size standard is $22M.

• Specific representations regarding small business status (including joint ventures) are required.

• This document incorporates numerous FAR and AGAR clauses by reference, including those related to:

  • Contractor Employee Whistleblower Rights
  • Combating Trafficking in Persons
  • Equal Opportunity for Veterans and Workers with Disabilities
  • Service Contract Labor Standards
  • Personal Identity Verification (PIV) Requirements
  • Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance

• A site visit is scheduled for Tuesday, June 23, 2026, at 1:00 p.m. CDT. Pre-registration is required.

• Questions must be submitted via email by Monday, July 1, 2026, 1:00 p.m. CDT.

• Information on filing agency protests is provided.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for Janitorial Services at the Grand Forks Human Nutrition Research Center. It outlines the procedures and guidelines the USDA will use to ensure the contractor meets the performance standards and service levels specified in the Performance Work Statement (PWS).

• Objective: To describe systematic methods for measuring contractor performance and identifying required reports and resources.
• Scope: Details the relationship between the QASP, the contract, and the contractor's Quality Control Plan (QCP).
• Performance Standards & AQLs: Defines expected performance levels and acceptable quality levels for various tasks (e.g., restroom sanitation, trash removal, floor cleaning), including allowable deviations.
• Responsibilities: Outlines duties for both the Contractor and Government personnel (Contracting Officer - CO, Contracting Officer Representative - COR).
• Surveillance Methods: Describes how the government will monitor performance, including random sampling, 100% inspection, periodic inspections, and customer input.
• Analysis & Results: Explains how performance data will be analyzed to ensure quality and compliance.
• Appendices: Includes a sample Discrepancy Report form and a Performance Requirements Summary (PRS) detailing specific requirements, standards, metrics, AQLs, and surveillance methods for each task.

This QASP provides critical insight into how the government will measure and evaluate the contractor's performance. Bidders should review the Performance Standards, Acceptable Quality Levels (AQLs), and surveillance methods detailed in Appendix B to understand the specific requirements and expectations for delivering janitorial services. This information is essential for developing a compliant and competitive proposal and for understanding the operational requirements if awarded the contract.

Solicitation / RFP / RFQ

This solicitation (RFQ 1232SA26Q0517) is for Janitorial Services at the USDA-ARS-PA Grand Forks Human Nutrition Research Center. The contractor will be required to provide all necessary equipment, labor, supervision, and services to perform these duties.

• Recurring janitorial services.

• Provision of all labor, supervision, equipment, and supplies.

• Services to be performed in accordance with the attached Performance Work Statement (PWS).

• The contract includes a base year and four option years.

• Period of Performance:

  • Base Year: 08/01/2026 to 07/31/2027
  • Option Year 1: 08/01/2027 to 07/31/2028
  • Option Year 2: 08/01/2028 to 07/31/2029
  • Option Year 3: 08/01/2029 to 07/31/2030
  • Option Year 4: 08/01/2030 to 07/31/2031

• Offer Due Date: 07/15/2026 at 1300 CT.

• Invoices must be submitted electronically through the Invoice Processing Platform (IPP) via www.ipp.gov.

• NAICS Code: 561720 (Janitorial Services).

• Size Standard: $22 Million.

• The acquisition is set aside for Small Business.

• The solicitation references Federal Acquisition Regulation (FAR) clauses 52.212-1, 52.212-3, 52.212-4, and 52.212-5, which are attached.

• A Department of Labor Wage Determination (WD #2015-4973 Rev 31 dated 05/13/2026) is applicable.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Janitorial Services, ensuring health, safety, and protection of valuable research conducted at the USDA-ARS, Human Nutrition Research Center in Grand Forks, ND.

• The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision necessary for janitorial services.

• Government will provide plastic trash bags, toilet tissue, soap, wax, stripper, window cleaner, bowl cleaner, liquid cleaner, mops (wet or dry), brooms, mop buckets, and paper towels.

• The contract is performance-based, and the contractor determines the labor mix.

• Detailed daily, twice a week, weekly, and monthly tasks are outlined for various areas including offices, laboratories, restrooms, and common areas.

• Specific cleaning requirements for floors, glass, trash removal, and fixtures are detailed.

• Performance will be evaluated under a Quality Assurance Surveillance Plan (QASP).

• Period of Performance (PoP): One (1) Base Year of 12 months and four (4) 12-month option years.

• Place of Performance: USDA-ARS, Human Nutrition Research Center, 2420 2nd Avenue North, Grand Forks, ND 58203.

• Hours of Service: 7:00 AM to 5:00 PM on Business Days (Monday-Friday), excluding Government holidays. Weekend work is permitted for major tasks (stripping and re-waxing) with advance notice.

• Contractor personnel must comply with USDA PIV (Personal Identity Verification) policies and procedures.

• Contractor employees must identify themselves as contractors and comply with facility regulations.

• Contractor employees shall not disturb desks, open cabinets, or use office equipment.

• Insurance requirements include Workers' Compensation, Employer's Liability, General Liability, and Automobile Liability.

• Submittals include Proof of Insurance, Key Personnel information, and PIV Card BI information by specified deadlines.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act (SCA) by the U.S. Department of Labor. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal service contracts in the specified geographic area (North Dakota Counties of Grand Forks).

• Wage Rates: Lists specific hourly wage rates for a wide range of occupations, categorized by occupational groups (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology).
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific notes detail requirements for Health & Welfare, Executive Order 13706 (Paid Sick Leave), and Executive Order 13658 (Minimum Wage).
• Occupational Footnotes: Provides specific details and exclusions for certain occupations, such as computer employees (exemptions) and air traffic controllers/weather observers (night pay & Sunday pay).
• Hazardous Pay Differential: Outlines additional pay for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Details requirements for uniform provision and maintenance.
• Conformance Process: Explains the procedure for establishing wage rates for unlisted occupations.

Bidders must use this wage determination to ensure they are proposing wages and benefits that meet or exceed the minimum requirements for all service employees who will perform work under the contract. Failure to comply can result in penalties. The listed rates and benefits are critical for accurate cost estimation and proposal development.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) form, specifically "Attachment V - Contractor RFI FORM". It is designed for potential offerors to submit questions or requests for clarification regarding the solicitation, specifications, drawings, and other pertinent documents for the "Janitorial Services" opportunity at the USDA-ARS-PA Grand Forks Human Nutrition Research Center.

• Project Information: Includes Project Number (1232SA26Q0517), Project Title (Janitorial Services), and Project Location (USDA-ARS-PA Grand Forks Human Nutrition Research Center).
• Submission Instructions: Emphasizes the need to thoroughly read all provided documents before submitting questions. Questions must specifically identify the relevant specification, solicitation section, or drawing number.
• Contact Information: Fields for submitting contractor details (Submitted By, Phone No., Email, City/State).
• Submission Channel: Questions are to be sent to USDA/ARS/PWA-Theodore Blume via email at theodore.blume@usda.gov. The email subject line must include "1232SA26Q0517 Janitorial Services Grand Forks ND RFI#".
• RFI Details: Fields for RFI #, Date, and Spec/DwG. Reference(s).
• Reply Method: The Government will issue replies via Solicitation Amendment.
• Offeror Responsibility: Offerors are responsible for retrieving and acknowledging all Amendments.

This form provides the official channel for bidders to ask clarifying questions about the "Janitorial Services" opportunity. Adhering to the specified format and submission instructions is crucial for ensuring that questions are answered and that bidders receive timely information, which may impact their proposal preparation and submission.