1232SA26QP0476 - Combined Synopsis/Solicitation for Chemical Disposal at USDA-ARA Mississippi State MS.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for chemical disposal services. The government is procuring services to safely and ecologically pack, transport, and discard a collection of waste chemicals.

• Safely and ecologically pack, transport, and discard waste chemicals.

• Identify and sort chemicals.

• Handle chemicals ranging in toxicity, volatility, causticity, and from safe to very hazardous.

• The chemicals are currently housed in the Mississippi State USDA-ARS chemical solvent storage building.

• Contract Type: Firm-fixed-price purchase order is anticipated.

• Period of Performance: 07/01/2026 to 09/30/2026 (45 days after receipt of award, unless a different period is stated in the quote).

• Offer Due Date: 05/26/2026 at 1300 CT.

• Invoices must be submitted electronically through the Invoice Processing Platform (IPP) via www.ipp.gov.

• NAICS Code: 562112

• Size Standard: $47 million

• The chemical solvent storage building is described as having one standard 3x7 metal blast resistant door on each end, is well lit and well ventilated, but has no air conditioning.

• On-site POC and Business Hours are TBD at time of award.

Statement of Work (SOW) / Performance Work Statement (PWS)

To identify, sort, package, transport, and ecologically discard a collection of over 900 containers of waste chemicals housed in the MS State USDA-ARS Location chemical solvent storage building.

• Identify, sort, package, and discard laboratory and agricultural waste chemicals.

• Chemicals range in toxicity, volatility, causticity, and harmfulness.

• Contractor is responsible for all waste inventory once on-site.

• Contractor must comply with hazardous manifest rules (40 CFR part 262, subpart B) and ship waste to a RCRA designated facility within 60 days of cleanup start.

• Provide records including event dates, description, waste details, management method, and receiving facility information.

• Comply with all DOT regulations (49 CFR Parts 100-199) for waste transportation, including emergency response information.

• Ensure off-site shipments are labeled, marked, and placarded according to DOT requirements.

• Obtain all necessary state hauling permits.

• Responsible for all spills or leaks and subsequent cleanups.

• Report all spills or leaks to ARS, with a written follow-up report within 24 hours.

• Perform all operations safely and professionally, complying with federal, state, and local laws and safety regulations.

• Personnel must be trained for handling hazardous waste, including chemical incompatibility and spill procedures.

• Provide appropriate personal protective equipment.

• Obtain any necessary licenses and permits for disposal.

• Ensure ARS hazardous waste is sent to licensed, permitted, and approved disposal sites.

• Provide documentation proving final treatment or disposal, attached to the certificate of disposal.

• Prepare a Certificate of Disposal prior to invoices.

• Final treatment/disposal means treatment so that wastes no longer meet the definition of hazardous waste (40 CFR 261) or treatment by an RCRA handling method specified in 40 CFR Parts 264/265 appendix 1, Table 2, paragraph 2.

• Facilities used must have an EPA/state approved interim status permit showing EPA hazardous waste numbers.

• Time of completion is 15-30 days.

• Access to the facility will be provided Monday through Friday from 7:30 AM - 5:00 PM.

• Facilities will be closed on federal holidays in 2026: May 25, June 19, July 3, September 7, October 12, November 11, November 26, and December 25.

• Contractor must have all licenses and certifications to package, transport, and dispose of dangerous or hazardous waste.

• No specific security requirements.

• Government will not provide tools, materials, machinery, or expertise.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5157, Revision No. 28, dated 12/03/2025) for the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing contract work in Mississippi.

• Lists numerous occupations with corresponding hourly wage rates.
• Specifies fringe benefits required for all listed occupations, including Health & Welfare rates.
• Includes notes on Executive Orders (EO) 13706 and 13658 regarding paid sick leave and minimum wage adjustments.
• Details requirements for vacation time and paid holidays.
• Outlines the conformance process for additional classifications not listed.

This document is critical for bidders to understand the labor costs associated with the opportunity. It dictates the minimum wages and benefits that must be paid to employees performing work under the contract, directly impacting the overall cost of proposals. Bidders must ensure their proposed labor rates meet or exceed these minimums.

Form / Attachment / Pricing Sheet

This document, "Attachment I - Terms and Conditions," outlines the various clauses, provisions, and terms that will govern any contract awarded as a result of the associated Request for Quotation (RFQ).

• Statement of Requirement: Details the contractor's responsibility to provide labor, supplies, equipment, and supervision for chemical disposal services.
• Technical Data: Indicates that technical data and supporting documentation are available via solicitation attachments, including the Statement of Work, Chemical Inventory List, Wage Determinations, and Past Performance Questionnaire.
• FAR and AGAR Clauses: Lists numerous Federal Acquisition Regulation (FAR) and Agriculture Acquisition Regulation (AGAR) clauses and provisions that are incorporated by reference or explicitly stated. These cover a wide range of topics including:
  • Terms and Conditions (FAR 52.212-4)
  • Contractor Employee Rights and Protections
  • Prohibition on certain agreements
  • Small business subcontracting
  • DEI Compliance (AGAR 452.203-71)
  • Unenforceable Supplier Terms (AGAR 452.203-72)
  • Modification for Contract Closeout (AGAR 452.204-70)
• Solicitation Information: Specifies a firm-fixed-price purchase order award type and that one award will be made.
• Evaluation and Basis for Award: Outlines that award will be based on best value, considering Relevant Experience and Past Performance. Specific criteria for evaluating these factors are detailed.
• Performance Information: States the location where services will be performed.
• Site Visit and Questions: Provides details for a mandatory site visit and the process for submitting questions.
• Small Business Representations: Includes provisions for offerors to represent their small business status (e.g., EDWOSB, HUBZone, SDVOSB).

This document is critical for bidders as it defines the legal and contractual framework for the opportunity. It details the government's expectations regarding performance, compliance, and submission requirements. Bidders must carefully review all incorporated clauses and provisions to understand their obligations and ensure their proposals meet all stated criteria. The evaluation factors and submission instructions are particularly important for proposal preparation and strategy.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled 'Attachment III - Mississippi State Chemical Inventory List.xlsx'. It serves as a detailed inventory of chemicals, including their quantities, container sizes, hazard classifications, physical states, and container types.

The inventory lists approximately 896 chemical entries. Each entry includes:

• Manufacturer & Product Name
• Quantity
• Container Size
• DOT Hazard Class (if known)
• Physical State (S/L/G)
• Container Type (M/P/G)
• DOT Shippable status (for containers 5 Gal or greater)
• Notes (including specific hazard warnings or descriptions)

This inventory is crucial for bidders to understand the types and quantities of chemicals that may be involved in the opportunity. It provides specific details on chemical properties, potential hazards, and handling considerations, which may be relevant for safety, logistics, storage, disposal, or compliance requirements associated with the opportunity. Bidders should review this list to assess any implications for their proposed approach, resource needs, or risk management plans.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) form (Attachment V) used by potential offerors to submit questions or requests for clarification regarding the solicitation for "Chemical Disposal" at the USDA-ARS-SEA Crop Science Research Laboratory in Mississippi State, MS.

• Project Information: Includes Project Number (1232SA26Q0476), Project Title (Chemical Disposal), and Project Location.
• Submission Guidance: Emphasizes the need to thoroughly read all solicitation documents before submitting questions and requires specific references to solicitation sections or drawings.
• Contact Information: Specifies the recipient (Theodore Blume, USDA/ARS/PWA) and the required email subject line format for submissions.
• Information Needed Section: A placeholder for the specific questions or information required from the Government.
• Reply: States that replies will be issued via Solicitation Amendment by the Contracting Officer.
• Offeror Responsibility: Reminds offerors they are responsible for retrieving and acknowledging all Amendments.

This form provides the official channel for bidders to ask clarifying questions about the "Chemical Disposal" opportunity. It outlines the required format and process for submitting these questions to ensure they are addressed by the Government. Bidders must use this form or follow its instructions when seeking clarification, and they are responsible for tracking any amendments issued in response to RFIs.