12444026Q0118 Janitorial Services on the Calcasieu Ranger District, LA

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) for Janitorial Services on the Calcasieu Ranger District, Kisatchie National Forest, Louisiana. The acquisition is a Total Small Business Set-Aside.

• Full janitorial services for two building locations on the Calcasieu Ranger District.

• Services include general janitorial tasks for the District Office Location.

• All items must have clear traceability to the Original Equipment Manufacturer (OEM).

• Offerors must furnish a Certificate of Conformance (COC).

• Contract Type: Firm-Fixed-Price Contract anticipated.

• Period of Performance: October 1, 2026, to September 30, 2027.

• Estimated Value: Not explicitly stated, but NAICS code 561720 with a size standard of $22 million is provided.

• Offer Due Date: June 28, 2026, 0900 ET.

• Questions due: Not explicitly stated, but email to SF1449 is mentioned.

• Evaluation Factors: Technical Approach, Price, and Past Performance.

• Technical Approach: Evaluates the ability to provide a sound and compliant approach.

• Price: Will be evaluated for fairness and reasonableness.

• Past Performance: Will be assessed as acceptable or neutral.

• Award will be made to the highest technically rated offeror, provided the price is fair and reasonable and past performance is acceptable or neutral. Tradeoffs will not be conducted.

• This acquisition is set-aside for small business concerns.

• Solicitation Number: 12444026Q0118.

• Attachments referenced include: Solicitation Template, SOW with SOI, WD Rapides Parish, LA, and Past Performance Experience Questionnaire.

• Offerors must have an active SAM.gov account for qualification requirements.

• Service Contract Labor Standards may apply.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for janitorial services for the Kisatchie National Forest, Calcasieu Ranger District, located in Rapides Parish, Louisiana.

• Provide comprehensive management, supervision, and labor for janitorial services.
• Services are to be performed at two locations:
  • Calcasieu Ranger District Office (approx. 6,192 sq ft)
  • Evangeline Work Center (approx. 1,700 sq ft)
• Maintain a clean, neat, and professional appearance of facilities.

Basic Cleaning Services (performed 2x per week, not to exceed 4 days between services):

• Maintain floors (sweeping, dust mopping, wet mopping) to ensure a uniform, glossy appearance, free from dirt, debris, dust, scuff marks, and heel marks. Move and return furniture as needed.
• Clean and disinfect reception areas, including water fountains.
• Clean and disinfect restrooms, including sinks, toilet bowls, urinals, dispensers, partitions, and doors. Restock supplies (paper towels, toilet paper, hand soap, hand sanitizer).
• Empty trash containers, replace liners, and ensure containers are clean and odor-free. Deposit trash in designated outdoor containers.
• Vacuum all carpeted areas, including area and throw rugs, ensuring they are free of dirt, debris, and litter.
• Blow off front and back porches, ensuring they are free of dirt, debris, and litter.
• Vacuum and clean interior and exterior floor mats.

Periodic Cleaning Services:

• Interior Glass (performed 2x per month, not to exceed 15 days between services): Clean interior glass on doors and display cases to be free of film, dirt, smudges, and water.

• Blinds, Windowsills, and High Areas (performed 1x per month, not to exceed 30 days between services): Remove dust from blinds, windowsills, and areas up to six feet from the floor.

• Windows (performed 4x per year - Jan, Apr, Jul, Oct): Clean interior and exterior windows to be free of film, dirt, smudges, and water.

• Carpets (performed 1x per year - Dec): Shampoo carpets to remove stains and discoloration.

• Performance thresholds are detailed by location and objective, specifying cleaning frequency and acceptable service levels.

• Services found requiring rework must not exceed specified limits (e.g., 2x per month for basic cleaning, 1x per quarter for blinds/windowsills).

• Rework must be corrected before the next scheduled cleaning.

• Base Year: 10-01-2026 through 09-30-2027

• Option Years: 10-01-2027 through 09-30-2031

• Locations: Calcasieu Ranger District Office, Boyce, LA and Evangeline Work Center, Elmer, LA.

• Supplies: Contractor to provide management, supervision, personnel, PPE, and transportation. Cleaning supplies are generally government-furnished, except as agreed upon.

• Storage: Contractor is responsible for storing equipment and supplies in a designated, neat, and orderly manner.

• Hours of Operation: Services primarily during regular business hours (Monday-Friday, 0730-1600), excluding federal holidays.

• Contractor Qualifications: Personnel must be skilled in janitorial work.

• Quality Assurance: Government will monitor performance based on Service Delivery Summary and may require reperformance of nonconforming services.

• Solicitation Dates: 06-17-2026 through 06-28-2026 by 0900 AM Eastern Time.

• Vendor Information: Requires SAM UEI number and expiration date.

• Points of Contact: Technical Representative (kellie.poe@usda.gov) and Contracting Specialist (richard.kandrach@usda.gov).

Form / Attachment / Pricing Sheet

This document is an Experience Questionnaire designed to gather information about a contractor's past performance and current commitments. It is intended to help the government assess a bidder's relevant experience.

• Contractor Information: Name, address, telephone, email, and type of business.
• Years of Experience: In the current line of work, and specifically as a prime contractor or subcontractor.
• Relevant Projects: Details on up to three most relevant projects performed within three years of the solicitation issuance date, including contract number, award amount, contact information for the project, contract completion date, and a description of the work performed.
• Current Contract Commitments: Information on ongoing contracts, including contract number, award amount, contact information, and the percentage of completion.
• Past Performance Issues: Questions regarding failure to complete work and whether work was completed by performance bond, with a request for details if "yes" is indicated.

Bidders must complete this questionnaire accurately and thoroughly. The information provided will be used to evaluate their experience and capability to perform the work required by the solicitation. Failure to provide complete or satisfactory information may impact the evaluation of the bidder's proposal.

Other / Unclassified

This document is a Wage Determination issued under the Service Contract Act (SCA) for the state of Louisiana, specifically for the counties of Grant and Rapides. It lists various occupational codes and their corresponding minimum hourly wage rates and required fringe benefits. The document also includes general notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), as well as details on vacation, holidays, and the process for requesting additional classifications and wage rates.

This document is crucial for any contractor bidding on or performing service contracts in Grant and Rapides Parishes, Louisiana, that are subject to the Service Contract Act. It establishes the minimum wage and fringe benefit rates that must be paid to various categories of service employees. Bidders must consult this determination to accurately calculate labor costs for their proposals and ensure compliance with federal labor laws. It also outlines specific requirements for paid sick leave, minimum wage, vacation, and holidays, which impact overall compensation and benefits packages for employees working on covered contracts.