1333ND26QNB030138 - Brand Name Only "Horiba LABRAM Odyssey" Raman microscope"

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, specifically a Horiba "LABRAM Odyssey" Confocal Raman Microscope. The acquisition is a 100% small business set-aside. The government is procuring this item due to a brand name sole source determination, as only this specific model meets the required specifications, including AFM coupling capability and resolution requirements.

• The primary deliverable is the Horiba "LABRAM Odyssey" Confocal Raman Microscope (CLIN 0001).

• Optional items include:

  • Optical Table (CLIN 0002)
  • Bandpass and Notch Filters at 785 nm (CLIN 0003 & 0004)
  • Polarized Raman Kit (CLIN 0005)
  • Heating and Freezing Stages (CLIN 0006)
  • AFM-Raman/TERS/TEPL Upgrade (CLIN 0007)

• Other transportation related charges (CLIN 0008) are also included.

• All requirements are detailed in the attached Statement of Work (Attachment #1).

• Contract type: Firm-fixed-price purchase order (PO).

• Period of Performance and delivery/acceptance dates are detailed in the Statement of Work.

• FOB point is also specified in the Statement of Work.

• Submission Deadline: Electronic quotations must be received by 11:00 am Eastern Time, April 10, 2026.

• Submission Method: Via email to forest.crumpler@nist.gov and donald.collie@nist.gov. Reference the RFQ number in the subject line.

• Quotation Preparation: Quotations must be clearly and concisely written, indexed, and divided into three volumes:

  • Volume I: Technical Quotation (demonstrating capability and meeting requirements)
  • Volume II: Price Quotation (firm-fixed-price, including shipping and tariffs)
  • Volume III: Terms and Conditions (review and complete required information)

• Evaluation Criteria: Award will be made to the responsible offeror who meets all technical specifications and proposes the lowest price (lowest priced, technically acceptable offeror).

• Evaluation Factors: Technical Capability (no prototypes, demo models, used/refurbished instruments) and Price (reasonable in relation to requirements).

• This acquisition is a 100% small business set-aside.

• Offerors must possess an ACTIVE registration in the System for Award Management (SAM.gov) at the time of quotation submission, award, performance, and final payment.

• Pre-quote inquiries must be submitted in writing no later than 5 calendar days after the solicitation issuance date.

• Responses to questions will be provided in an amendment.

• Price quotations must remain valid for 90 days.

• Offerors must identify any other or unknown charges for products manufactured outside the U.S. (CLIN 0008).

Forms / Attachments / Pricing Sheets

This document, "Attachment 2 - Applicable Clauses.pdf," lists and incorporates by reference various Federal Acquisition Regulation (FAR) and agency-specific clauses and provisions that will be part of the resulting contract. It serves to inform potential bidders about the legal and regulatory requirements that will govern the contract.

• Solicitation Provisions Incorporated by Reference: Details how solicitation provisions are incorporated and how offerors can obtain their full text. It also notes the use of deviations.
• Clauses Incorporated by Reference: Similar to provisions, this section explains how contract clauses are incorporated by reference and how their full text can be accessed, including information on deviations.
• List of Incorporated Clauses and Provisions: A comprehensive list of FAR and agency-specific clauses and provisions, many of which are marked with "(DEVIATION JAN 2026)" or similar, indicating potential modifications or specific application dates.
• Specific FAR Clauses Detailed: Several FAR clauses are provided in full text, including:
  • FAR 52.212-4, Terms and Conditions—Commercial Products and Commercial Services (Deviation):
    • Covers definitions, inspection/acceptance, assignment of rights, changes, disputes, excusable delays, invoicing, patent indemnity, payment terms, risk of loss, taxes, termination for convenience and cause, title, warranty, limitation of liability, compliance with laws, order of precedence, and unauthorized obligations.
  • FAR 52.225-2, Buy American Certificate (Deviation JAN 2026):
    • Requires offerors to certify the domestic origin of end products and components.
  • FAR 52.225-18, Place of Manufacture (Deviation JAN 2026):
    • Requires offerors to indicate the predominant place of manufacture for end products.
  • FAR 52.240-90, Security Prohibitions and Exclusions Representations and Certifications (Deviation JAN 2026):
    • Addresses prohibitions related to covered telecommunications equipment, services, and business operations in Sudan and Iran.
• Agency-Specific Clauses: Includes NIST LOCAL clauses related to agency protests, place of acceptance, contract performance during NIST operating status changes, electronic billing instructions, and invoicing processing platforms.

This document is critical for bidders as it outlines the legal framework and specific requirements that will apply to the contract. Understanding these clauses and provisions is essential for:

• Accurately preparing proposals, especially regarding certifications and representations (e.g., Buy American, place of manufacture, security prohibitions).
• Estimating costs and risks associated with compliance.
• Understanding contract administration, payment, and termination procedures.
• Identifying any deviations from standard FAR clauses that may impact contract performance or offer preparation.

Statement of Work (SOW) / Performance Work Statement (PWS)

To supply, install, and train users on a High-Resolution Confocal Raman-Photoluminescence (PL) Microscope for the Applied Chemicals and Materials Division at NIST. This equipment is intended to support the CHIPS Act's Grand Challenge 1 Program, specifically for evaluating 2D and Wide Bandgap (WBG) materials for device reliability by enabling simultaneous chemical and testing characterization.

• Supply, install, and provide training for one (1) High-Resolution Confocal Raman-PL Microscope.

• The microscope must be capable of identifying and characterizing 2D materials and their defects.

• Deliverables include the microscope, installation, training, and a 1-year warranty.

• Optional items include an optical table, bandpass and notch filters, a polarized Raman kit, heating/freezing stages, and an AFM-Raman/TERS/TEPL upgrade.

• The system must meet all technical specifications outlined in the document.

• Installation must be completed within 30 days of delivery.

• Training must be completed within 30 days of installation.

• The system must be warranted for a minimum of 1 year after full acceptance.

• Period of Performance: Up to 105 days from the date of award.

• Place of Performance: NIST, 325 Broadway, Boulder, CO 80305 (Building 2 or Building 81).

• All equipment must be new; used, remanufactured, experimental, prototype, or custom items are not acceptable.

• "Gray market" components are not acceptable.

• Delivery terms are FOB Destination.

• Contractor personnel must comply with NIST safety, security, and identification badge requirements.

• Contractor shall not respond to media inquiries; all inquiries must be relayed to the NIST COR or Contracting Officer.