14816 Polyalphaolefin (PAO) Chiller Skid System

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding the PAO Chiller opportunity.

• Chiller Sizing Data: The government has provided the following technical details for equipment sizing:
  • Chilled water system flow rate: Assume 350 GPM
  • Chilled water design temperature: 48°F

This clarification provides essential design parameters for vendors to accurately size and propose chiller equipment. Bidders should incorporate these values into their technical proposals and equipment selections.

Amendment / Modification

This document is Amendment 1 to Solicitation FA822-26-14816, dated 05.07.2026, which provides Questions & Answers (Q&As) related to the PAO Chiller requirement.

This amendment addresses questions and provides clarifications regarding the solicitation.

No changes to proposal deadlines or submission requirements are indicated in this amendment. The original offer due date remains Monday, 11 May 2026, at 10:00 AM (MT).

Statement of Work (SOW)

To provide and install a new Polyalphaolefin (PAO) chiller system, pump, manifolds, distribution piping, and controls in Building 1513 at Hill Air Force Base (HAFB), Utah.

• Installation of a redundant chiller design, comprising of two pump skids (A and B), each capable of managing a 200 kW heat load.

• Delivery and installation of six (6) manifolds in rooms B102 (2), B200 (2), A201(1), and A204(1). These are low-profile wall-mounted PAO control centers.

• Installation of hard or rigid stainless-steel piping for PAO fluid distribution, using Swagelok fittings and mandrel bent radiuses.

• Provision of Safety Data Sheets (SDS) for all Hazardous Materials used.

• Delivery of engineered and stamped designs for PAO Chillers, pumps, and associated piping.

• Construction of a dedicated, sound-attenuated room to house the PAO chillers, meeting specific wall, sound, and door requirements.

• Integration of the new system with existing facility chilled water systems.

• PAO fluid delivery: 20 GPM between 120 and 130 PSI at 59 degrees Fahrenheit (± 3 degrees).

• Manifold capability: Simultaneously supply PAO at 20 GPM at 130 PSI after parasitic losses.

• Manifold adjustability: 0 PSI to 130 PSI, and 0 GPM to 20 GPM.

• Safety and alarm system with specific alarms for high/low pressure, high temperature, and fluid reservoir level.

• Warranty: 5 years for PAO piping, 1 year for mechanical room equipment.

• Place of Performance: Building 1513, Hill Air Force Base, UT.

• Period of Performance: 365 days after the award of the contract.

• Compliance with Uniform Facilities Criteria (UFC), International Building Code (IBC), NFPA Codes, NEC Codes, ASHRAE Standards, AWWA, and other specified standards.

• Contractor personnel must be U.S. citizens and provide required identification.

• Strict adherence to security protocols, including escort requirements and restrictions on electronic devices and photography.

• Provision of a full technical documentation package, including building modifications, equipment lists, fabrication drawings, maintenance manuals, and red line drawings.

• Scheduled maintenance and "Hotline" support for unscheduled maintenance.

• Contractor must provide appropriate spares for the system.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products/services prepared in accordance with FAR Part 12. It serves as the only solicitation, and no separate written solicitation will be issued. The RFQ (FA822-26-14816V2) is for the 14816 Polyalphaolefin (PAO) Chiller Skid System. The requirement includes the installation of a new PAO chiller, pump, manifolds, distribution piping, controls, and instrumentation to provide cooling for aircraft representative equipment.

• PAO Chiller Skid System: 2 units

• Manifold: 6 units, including remote HMI panel

• Crating, Vacuum Packing, and Transportation: For PAO Chiller skids (2) and Manifolds (6)

• Skid Commissioning and Staff Training: For two engineers at site (5 days @ $1,800 USD/day + expenses)

• Site Installation: Of a redundant Chilled water PAO system (1 unit)

• Quick Disconnects (QDs): 48 units

• Location: Delivery and acceptance at 6137 Wardleigh Road, Building 1515, Hill Air Force Base, UT 84056.

• Period of Performance: 365 days after the award of the contract.

• Contract Type: Firm Fixed Price.

• Submission: Offers are due via electronic mail by Monday, 11 May 2026, at 10:00 AM (MT) to Zcheherah Macapinlac (zcheherah.macapinlac@us.af.mil) and Jonathan Graham (Jonathan.graham.11@us.af.mil).

• Required Information: Offerors must provide Cage Code and SAM UEI when submitting quotes.

• Evaluation Factors: Offers will be evaluated based on:

  • Price
  • Past performance
  • Technical capability of the item offered to meet the Government requirement.

• Questions/Comments: Due by Monday, 04 May 2026, at 10:00 AM (MT) to the same email addresses.

• This acquisition is not a set-aside for small business concerns.

• All firms or individuals responding must be registered with the System for Award Management (SAM).

• This solicitation incorporates provisions and clauses by reference. Full text can be accessed at www.acquisition.gov.

• The Government reserves the right to cancel this solicitation.