15B11826Q000000002 2ND QTR FY 26 FOOD SERVICE BREAD Award Notice BSY
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
U.S. Department of Justice
Federal Bureau of Prisons
USP Big Sandy
1197 Airport Road
Inez, KY 41224
December 31, 2025
MEMORANDUM FOR PROCUREMENT FILE
LOCATION: USP BIG SANDY
SUBJECT: Award Decision/Determination of Responsibility Memo
Fiscal Year 26, Quarter 2 Bread Subsistence Requirement
RFQ#: 15B11825Q000000002
BPQ#: VARIOUS/SEE FILE
Purchase Order#: VARIOUS/SEE FILE
Request for Contract Action BPQ was received by USP BIG SANDY by contract staff on 12/01/2025. This was accepted by Contract Specialist, Jacob Flanigan, on 12/01/2025.
As stated in the Request for Quote,
“Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below:
- Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;
(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor;”
- ALL VENDORS were verified to be a small business in accordance with
NAICS 311812 - Commercial Bakeries small business size of 1000 employees.
ALL VENDORS also has a good past performance with no recent Termination for Causes. See file for www.SAM.gov responsibilities and determinations.
With the final pricing of all contractors, the below abstract represents the best value considering price, see abstract below.
No.
Item Description
Qty
Unit
LOWEST PRICE
LOWEST VENDOR
1
Bread, Roll, Enriched, Finger (Hot Dog)
2890
PG
2.2600
East Baking
2
Bread, Roll, Enriched, Sandwich (Hamburger)
4331
PG
2.2600
East Baking
3
Bread, White, Whole Wheat
12240
PG
2.2600
East Baking
Therefore, each vendor is the best value, per line item, and will win the award above.
Per FAR 9.103, (a) Purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only.
(b) No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility. I believe each vendor is responsible.
This memo will serve as a determination of responsibility.
All information within this memo is complete and to the best of my knowledge.
Jacob Flanigan
Contract Specialist
USP Big Sandy
Federal Bureau of Prisons