15B11826Q000000003 3RD QTR FY 26 FOOD SERVICE General Items Solicitation General SF18

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the procurement of food service subsistence general items for the Federal Bureau of Prisons, USP Big Sandy. The government is procuring these items to support food services.

The solicitation details a comprehensive list of food items required, including various types of beans, pasta, dairy products, peanut butter, meats, vegetables, fruits, spices, beverages, and other food service staples. Specific product specifications, quantities, units of measure, and delivery periods are provided for each item.

• Period of Performance: Deliveries are to begin April 1, 2026, and conclude by April 15, 2026. Deliveries are scheduled Monday through Friday between 7:30 AM and 2:30 PM.

• Contract Type: Firm Fixed Price.

• Submission Deadline: Quotations must be submitted to the issuing office by close of business on March 9, 2026, at 16:00 ET.

• Evaluation Criteria: Not explicitly detailed in the provided pages, but standard evaluation factors for RFQs would apply.

This RFQ is marked as 'NOT A SMALL BUSINESS SET-ASIDE'.

• The document includes detailed specifications for each food item, referencing various federal standards (e.g., U.S. Grade, CID numbers, CFR regulations).
• Bidders are instructed to indicate specific details on their bids, such as case counts, flavors, types, and styles where applicable.
• Additional provisions and representations are noted as not attached.
• The document includes standard contract clauses and solicitation provisions incorporated by reference.

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation (RFQ) for commercial items for USP Big Sandy. The Federal Bureau of Prisons is seeking quotes for required items, with details provided in attached "requirements worksheets."

• Specific items required are detailed in attached "requirements worksheets."

• Delivery is F.O.B. Destination to USP Big Sandy, 1197 Airport Rd, Inez, KY, 41224.

• Delivery window: April 1, 2026, through April 15, 2026, after receipt of order.

• Contractor acceptance of the purchase order via signature is required within 48 hours of delivery.

• Award will be made via Firm-Fixed Price (FFP) Purchase Order for awards over the Micro Purchase Threshold ($15,000).

• Awards under the Micro Purchase Threshold will be via FFP Government Purchase Card transaction.

• Solicitation Number: 15B11826Q00000003.

• Submission Deadline: March 9, 2026, 4:00 p.m. Eastern Standard Time.

• Quotes must be submitted via email only to Jacob Flanigan, Contract Specialist, at jflanigan@bop.gov.

• No fax, hand-delivered, or mail-in quotes will be accepted.

• Quotes must be valid for 30 calendar days after close.

• Evaluation Factors: Best value will be determined based on Price (fair and reasonable) and Past Performance (Go/No-Go).

• Past Performance Criteria: Timeliness of deliveries and completeness of orders (no missing items) will be assessed through documented history, CPARS, and CO discussions.

• This is a total small business set-aside.

• NAICS Code: 311999 with a small business size standard of 700 employees.

• All vendors must be registered in the System for Award Management (SAM.gov).

• Applicable FAR clauses include 52.212-1, 52.212-2, 52.212-3 (MAY 2024, DEVIATION FEB 2025), 52.212-4, and 52.212-5 (JAN 2025, DEVIATION FEB 2025), among others listed.

• Questions must be submitted via email to jflanigan@bop.gov. Responses will not be provided if the answer is found within the solicitation documents.

• Anticipated award date is on or about March 13, 2026.

• All documents, including amendments and awards, will be posted on SAM.gov.

Form / Attachment / Pricing Sheet

This document is a vendor bid sheet listing various food and supply items with their required quantities and units of measure. It serves as a template for vendors to provide pricing and product specifications.

• Line Items: A comprehensive list of 82 distinct items, including various types of beans, rice, pasta, dairy products, meats, vegetables, fruits, spices, beverages, and disposable supplies.
• Quantities & Units: Specific quantities and units of measure (e.g., LB, EA, CS) are provided for each item.
• Specifications: Many line items include detailed specifications, compliance with federal standards (CID, CFR), grade requirements (U.S. Grade 1, A, B, C), and preparation instructions (e.g., frozen, diced, ground, individual packets).
• Notes: Some items have specific notes regarding pack size, flavor, or required markings (e.g., Kosher certification).

This sheet is critical for potential bidders as it outlines the exact products and quantities the government is seeking to procure. Vendors must review each line item carefully to ensure they can meet the specified requirements and provide accurate pricing. The detailed specifications are essential for determining product compliance and for preparing a responsive bid.