15B20126Q00000011- USP ALLENWOOD COMM SHOP AC DESIGN AND SUPPLY

Solicitation / RFP / RFQ

This document is a solicitation for the total design, specification, and procurement of materials necessary for the installation of an auxiliary HVAC/humidity control system at the USP Allenwood COMM Shop. The USP Allenwood facility will install all equipment using in-house labor.

• Design, specification, and procurement of materials for an auxiliary HVAC/humidity control system.

• Installation of the system will be performed by USP Allenwood personnel.

• Contract Type: Firm Fixed Price.

• Period of Performance: Not explicitly stated, but offer acceptance is for 60 calendar days from the receipt date.

• Estimated Value: $19,000,000 (Block 13a indicates this is the size standard, not necessarily the contract value).

• Submission Deadline: July 22, 2026, 12:00 PM ET.

• Evaluation Criteria: Past Performance, Technical Acceptability, and Price.

• Offers must include solicitation number, offeror's name/address/phone, UEI, EFT indicator, information for evaluation, representations/certifications, and a statement of agreement with terms and conditions.

• The acquisition is set aside for Small Business (100%).

• NAICS Code: 238220 (Plumbing and Air-Conditioning Contractors).

• Size Standard: Not explicitly stated, but the NAICS code suggests a size standard related to contracting.

• This is a Request for Quote (RFQ) solicitation.

• The document includes numerous FAR clauses and provisions related to commercial products and services, cybersecurity, information security, and small business concerns.

Statement of Work (SOW)

To procure the design, specification, and supply of materials for an auxiliary HVAC/humidity control system at the USP COMM Shop, Allenwood. The USP Allenwood will install the equipment using in-house labor.

• System Design & Documentation: Design the HVAC and humidity control system, including drawings and specifications.

• Heat Load Analysis: Perform calculations to determine required heat load capacity.

• Equipment Supply & Delivery: Source and supply the rooftop unit, humidification system, ductwork, and other applicable materials.

• Commission & Verification: Test and verify system functionality with FCC Allenwood staff upon completion.

• The government retains the sole and final authority for technical acceptance of submitted products.

• Not explicitly stated, but implies installation and verification at USP Allenwood.

• Warranty: A minimum five (5) year warranty on materials and equipment, covering defects in materials and workmanship. The vendor must correct any identified defects at no additional cost.

• Submittals: Security paperwork required seven (7) working days prior to the initial site visit. Technical documents (manuals, data sheets, warranty, support agreements) to be provided upon or prior to purchase agreement.

• Delivery: Delivery hours are Monday-Friday, 7:30 AM – 1:00 PM, excluding holidays. Other times require five (5) working days' notice. Only facilities department staff can receive deliveries.

• Site Access: Delivery personnel are not allowed to take pictures within the Institution. Jeans are permitted for delivery personnel, but specific colors may be disallowed. Smoking (including e-cigarettes and vaping) is prohibited on Federal property.

Form / Attachment / Pricing Sheet

This document is a "Criminal History Check" form, specifically an "Authorization for Release of Information" required by the Federal Bureau of Prisons (BOP). It is used to obtain an individual's criminal history background.

• Personal identifying information: Name, Address, Phone Number, Aliases, Citizenship, Social Security Number, Date of Birth, Sex, Race, Height, Weight, Eye Color, Hair Color, Place of Birth.
• Applicant's signature and date to confirm the information is true and correct.
• Privacy Act Notice detailing the authority for collecting information, its purposes (Federal employment fitness, contractual service clearance, security clearance/access), and the effects of non-disclosure (potential denial of entry, volunteer/contract status, employment, or clearance).

This form is likely required for individuals who will be entering or serving at a Bureau facility, or performing contractual services for the Federal Government. Bidders may need to ensure their personnel complete and submit this form as part of the onboarding or contracting process if selected for an opportunity that requires access to BOP facilities or services.

Solicitation / RFP / RFQ

This document provides instructions to offerors for submitting bids on solicitation BRQ - 15B20126Q00000011. It details the requirements for bid submission, question submissions, and a mandatory site visit.

• Offers must be signed and dated and submitted by 12:00 PM on July 22, 2026.

• Offers must include:

  • The solicitation number.
  • Offeror's name, address, and telephone number.
  • Offeror's Unique Entity Identifier (UEI) and EFT indicator (if applicable).
  • Information required to evaluate factors under provision 52.212-2.

• A breakdown of the total job amount must be included on a separate document.

• Offerors agree to hold prices for 60 calendar days from the receipt date, unless otherwise specified in an addendum.

• Electronic bids should be emailed to gmoser@bop.gov.

• Questions concerning the solicitation must be submitted to gmoser@bop.gov by July 14, 2026, at 12:00 PM EST. Answers will be posted on SAM.gov.

• A site visit is scheduled for Tuesday, July 7, 2026, at 11:00 AM.

• All visitors require a criminal history background check through the National Crime Information Center (NCIC).

• NCIC Forms must be submitted by email to kysmith@bop.gov and thartline@bop.gov by 12:00 PM on Thursday, July 2, 2026.

• Contact Garrett Moser to inquire about attending the site visit and for the NCIC Form.

Not specified in this document.

• This document references "Section 20 with vendor information" and "page 4" for job amount breakdown, which are likely found in other parts of the solicitation package.