15BCTS25R00000010 - SU/MH/SOT in Portland, OR

Amendment / Modification

• This amendment corrects clerical errors found on the cover letter titled "1 - Cover Letter FBO 017-25."

• The cover letter referenced above.

• This amendment does not extend the hour and date specified for receipt of offers.

Questions & Answers / Clarifications

This document provides an answer to a vendor's question regarding Solicitation 15BCTS25R00000010 for Portland, OR.

• Question: Is this a new project or a recompete? If a recompete, what is the award number or past performance information?
• Answer: Information regarding whether this is an incumbent/recompete or a brand-new project, including award numbers or past services, can be found on the following SAM.gov website: https://sam.gov/opp/b5174ef5b8b0dbe8502cf550e9105584/view

This clarification directs vendors to a specific SAM.gov link for details about the project's history, which may be relevant for understanding the scope and background of the opportunity.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) seeks Substance Abuse, Mental Health, and Sex Offender treatment services for male and female Adults in Custody (AICs) in Portland, Oregon. Services are to be provided in accordance with the "Community Treatment Services (CTS), 2022 Statement of Work (SOW)." The contractor must be located within a 10-mile radius of Portland City Hall (1221 SW 4th Avenue, Portland, Oregon 97204) and within a half-mile of public transportation.

• Provision of Substance Abuse, Mental Health, and Sex Offender treatment services for AICs.

• Services must align with the "Community Treatment Services (CTS), 2022 Statement of Work (SOW)."

• Contractor location requirement: within 10 miles of Portland City Hall and within 0.5 miles of public transportation.

• Award will be made on a Best Value (BV) basis to a technically acceptable, responsive, and responsible offeror.

• Proposals must be submitted electronically via email to j15walker@bop.gov and r1carroll@bop.gov in Adobe Acrobat (PDF) format.

• Email attachments (PDFs only) cannot exceed 14 MB per email. Multiple emails may be necessary; confirmation of receipt is required.

• Key submission items include:

  • Completed SF-1449 and continuation sheets.
  • Completed Business Proposal Information Packet.
  • Completed Technical Proposal Information Packet.
  • Completed Past Performance Questionnaire.
  • Proof of active SAM registration at the time of submission.
  • Copy of current Professional Liability Insurance.
  • Completed Proposal Attachment Form.

• Proposals are due by Monday, June 19, 2025, 12:00 P.M. EST.

• Direct questions to j15walker@bop.gov and r1carroll@bop.gov, including the Notice ID (15BCTS25R00000010) in the subject line.

• Not specified in this document.

• The solicitation will be distributed solely through www.SAM.gov. Interested parties are responsible for monitoring this website for amendments and updates.

• Offerors must comply with FAR 52.212-1(j) and FAR 52.204-7 (System for Award Management - SAM).

• Annual Representations and Certifications must be current and accurate via SAM.gov.

Questions & Answers / Clarifications

This document provides a response to a vendor question regarding the number of Substance Use (SU) and Mental Health (MH) individuals engaged in treatment in Portland, Oregon, over the past five years.

• The government provided intake data for Substance Use and Mental Health services in Portland, Oregon, for the years 2020 through 2024.
• Substance Use Intake:
  • 2024: 78
  • 2023: 76
  • 2022: 60
  • 2021: 26
  • 2020: 61
• Mental Health Intake:
  • 2024: 69
  • 2023: 84
  • 2022: 52
  • 2021: 31
  • 2020: 31

This clarification provides specific historical data that may be relevant for bidders in understanding the scope and potential demand for services related to Solicitation 15BCTS25R00000010.

Solicitation / RFP / RFQ

This solicitation is for Substance Use Disorder, Mental Health, and Sex Offender Treatment Services to be provided in Portland, OR. The Federal Bureau of Prisons is the issuing agency.

The solicitation details various services including:

• Substance Use Disorder Treatment Planning and Follow-up
• Substance Use Disorder Intake Screening
• Substance Use Disorder Individual Counseling
• Substance Use Disorder Intake Assessment & Report
• Co-occurring Intake Assessment & Report
• Substance Use Disorder Group Counseling
• Substance Use Disorder Relationship and Parenting Counseling
• Mental Health Treatment Planning and Follow-up
• Mental Health Intake Screening
• Mental Health Intake Assessment & Report
• Psychiatric Evaluation & Report
• Crisis Intervention Evaluation & Report
• Mental Health Individual Counseling
• Mental Health Relationship and Parenting Counseling
• MH - Medication Monitoring & Report
• Sex Offender Intake Assessment & Report
• Sex Offender Treatment Disorder Treatment Planning and Follow-up
• Sex Offender Intake Screening
• Sex Offender Individual Counseling
• Sex Offender Group Counseling

These services are to be provided over a base period of 1 month through 12 months, with multiple option periods extending up to 60 months, and potential 6-month extensions. Specific quantities are detailed for each service item, with guaranteed minimums and estimated maximums.

• Contract Type: Firm Fixed Price

• Period of Performance: Base period of 1 month through 12 months, with multiple option periods extending up to 60 months, and potential 6-month extensions.

• Estimated Value: Not explicitly stated in the provided pages, but the NAICS code is 621420 with a size standard of $19,000,000.

• Offer Due Date: 06/09/2025 at 12:00 ET.

• Submission Method: Electronic copies via email to j15walker@bop.gov and r1carroll@bop.gov in Adobe Acrobat (PDF) format. Email attachments cannot exceed 14 MB per email; compression is recommended. Confirmation of receipt is required.

• Required Documents: Completed SF-1449, Continuation of SF-1449, Business Proposal Information Packet, Technical Proposal Information Packet, Proof of SAM registration (must be Active), Past Performance Questionnaire, Professional Liability Insurance, and Proposal Attachment Form.

• Evaluation Criteria: Not detailed in the provided pages, but FAR 52.212-1 and 52.217-5 are referenced.

• The acquisition is set aside 100.00% for Women-Owned Small Business (WOSB) / Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• The solicitation includes numerous FAR clauses and DOJ-specific provisions related to contract terms, conditions, privacy, security, and reporting requirements.

• Delivery is FOB Destination to Federal Bureau of Prisons, Western Regional Office, Stockton, CA.

Solicitation / RFP / RFQ

This document is FAR Clause 52.212-5, "Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025)". It outlines the mandatory FAR clauses that a contractor must comply with when acquiring commercial products and commercial services. The document is divided into three main sections:

• Paragraph (a): Lists FAR clauses that are automatically incorporated to implement provisions of law or Executive orders applicable to acquisitions of commercial products and services. These include clauses related to:

  • Prohibition on requiring certain confidentiality agreements.
  • Prohibition on contracting for Kaspersky Lab covered entities.
  • Prohibition on contracting for certain telecommunications and video surveillance services or equipment.
  • Prohibition on contracting with inverted domestic corporations.
  • Providing accelerated payments to small business subcontractors.
  • Protest after award.
  • Applicable law for breach of contract claims.

• Paragraph (b): Lists FAR clauses that the Contracting Officer may indicate as incorporated by reference. Several of these are checked (indicated by 'X'), signifying their inclusion. These include clauses related to:

  • Restrictions on subcontractor sales to the government.
  • Contractor code of business ethics and conduct.
  • Whistleblower protections.
  • Reporting executive compensation and first-tier subcontract awards.
  • Service contract reporting requirements.
  • Prohibition on a ByteDance covered application.
  • Federal Acquisition Supply Chain Security Act orders.
  • Protecting the government's interest when subcontracting with debarred, suspended, or excluded contractors.
  • Updates of publicly available information regarding responsibility matters.
  • Notices related to HUBZone, small business, and total/partial small business set-asides.
  • Utilization of small business concerns and subcontracting plans.
  • Limitations on subcontracting and liquidated damages.
  • Notice of set-aside for, or sole-source award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns, Economically Disadvantaged Women-Owned Small Business (EDWOSB) concerns, and Women-Owned Small Business (WOSB) concerns.
  • Nonmanufacturer rule.
  • Convict labor, child labor, equal opportunity for veterans and workers with disabilities, employment reports on veterans, and notification of employee rights under the National Labor Relations Act.
  • Combating trafficking in persons.
  • Employment eligibility verification.
  • Estimate of percentage of recovered material content for EPA-designated items.
  • Ozone-depleting substances and high global warming potential hydrofluorocarbons.
  • Maintenance, service, repair, or disposal of refrigeration equipment and air conditioners.
  • Aerosols and foams.
  • Sustainable products and services.
  • Privacy training.
  • Buy American provisions and trade agreements.
  • Restrictions on certain foreign purchases.
  • Contractors performing private security functions outside the United States.
  • Notice of disaster or emergency area set-aside and restrictions on subcontracting outside disaster or emergency area.
  • Encouraging contractor policies to ban text messaging while driving.
  • Tax on certain foreign procurements.
  • Terms for financing and installment payments for commercial products and services.
  • Payment by electronic funds transfer.
  • Privacy or security safeguards.
  • Prohibition on Unmanned Aircraft Systems manufactured or assembled by American Security Drone Act-Covered Foreign Entities.
  • Payments to small business subcontractors.
  • Preference for privately owned U.S.-flag commercial vessels.

• Paragraph (c): Lists FAR clauses applicable to commercial services that the Contracting Officer may indicate as incorporated by reference. These include clauses related to:

  • Service Contract Labor Standards.
  • Statement of equivalent rates for Federal hires.
  • Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment.
  • Exemptions from Service Contract Labor Standards for maintenance, calibration, repair, and certain services.
  • Minimum wages for contractor workers under Executive Order 14026.
  • Paid sick leave under Executive Order 13706.
  • Promoting excess food donation to nonprofit organizations.
  • Reporting requirement for U.S.-flag air carriers regarding training to prevent human trafficking.

• Paragraph (d): Addresses Comptroller General examination of records.

• Paragraph (e): Outlines requirements for flowing down clauses in subcontracts for commercial products and commercial services, specifying which clauses are mandatory and which are optional.

This document is critical for understanding the legal and regulatory compliance requirements that will be incorporated into any resulting contract for commercial products and services. Bidders must review the listed clauses, particularly those checked in paragraph (b) and those in paragraph (c), to ensure their proposals and contract performance will meet all applicable federal statutes and executive orders. The specific clauses incorporated will define many of the terms and conditions of the contract, including labor standards, small business utilization, reporting requirements, and prohibitions on certain procurements.

Form / Attachment / Pricing Sheet

This document is a "Quotation Attachment Form" or "Proposal Attachment Form." It appears to be a template or checklist for bidders to indicate which documents or pages they are attaching as part of their proposal or quotation.

• The form includes columns for "Number," "Title," and "# of Pages."
• It provides space to list up to 12 items.
• A "Total Pages" field is included, which is currently marked as 0.

Bidders should use this form to list and account for all the documents they are submitting with their proposal or quotation. It helps ensure all required attachments are included and accounted for, facilitating a complete submission.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the technical requirements for contractors providing Community Treatment Services (CTS) to offenders under the Bureau of Prisons (Bureau). The services include substance use disorder (SUD), medication-assisted treatment (MAT), mental health (MH), and sex offender treatment (SOT) for offenders in Residential Reentry Centers (RRCs), on home confinement (HC), or on Federal Location Monitoring (FLM).

• Services Offered: SUD, MAT, MH, psychiatric, and SOT services for offenders in the U.S. and territories.

• Treatment Modalities: Primarily Cognitive Behavioral Therapy (CBT), with compatible programs like Motivational Interviewing, Rational Emotive Behavior Therapy, Mindfulness Based Cognitive Therapy, Dialectical Behavior Therapy, and the Good Lives Model.

• Specific Programs: Includes Residential Drug Abuse Program (RDAP), Non-Residential Drug Abuse Program (NR-DAP), various Mental Health Treatment Programs (e.g., Resolve, Skills, STAGES, Transitional Care Unit, Step Down Programs), Sex Offender Management Program (SOMP), Sex Offender Treatment Program-Residential (SOTP-R), Sex Offender Treatment Program-Non-Residential (SOTP-NR), and Medication-Assisted Treatment (MAT).

• Referrals: Offenders may be referred based on program completion (NR-DAP, PTP), voluntary participation, or self-reporting/testing positive for substance use. Mental health referrals are based on assessed needs (CARE1-MH to CARE4-MH levels).

• Services must comply with the U.S. Constitution, federal, state, and local laws and regulations, and Presidential Executive Orders.

• Treatment must be evidence-based and focus on criminogenic needs to reduce misconduct and recidivism.

• Clinical elements include diagnostic assessment, individualized treatment plans, promoting therapeutic impact, and maintaining knowledge of progress.

• Performance is monitored through documentation, audits, and inspections.

• Services are provided in community settings (RRCs, HC, FLM).

• The SOW details requirements for facility requirements, including ADA compliance and privacy.

• Staffing: Requires qualified and licensed/certified personnel with relevant experience. Background checks and approvals are mandatory.

• Documentation: All treatment documentation must be submitted to the Bureau's electronic file management system (EFMS) using the most recent Bureau-provided documents.

• Security: Adherence to HIPAA and 42 CFR Part 2 for confidentiality is required.

• Reporting: Includes Monthly Progress Reports (MPRs), Termination Reports, Behavior Notifications, and other required documentation.

• Billing: Must be accurate and submitted electronically, adhering to prompt payment regulations.

• Public Safety: Contractors will be informed of public safety concerns and prior criminal history during the referral process.

Form / Attachment / Pricing Sheet

This document, titled "Business Proposal Information Packet," serves as a cover sheet and a collection of required forms for potential bidders responding to a Federal Bureau of Prisons (BOP) Request for Proposals (RFP) for Community Treatment Services (CTS). It guides bidders on the necessary documentation to submit with their proposals.

• Company Information: Fields for Company Name, Unique Entity Identifier (UEI), Authorized Negotiator, and Solicitation Number.
• Checklist of Required Documents: Bidders must indicate 'Yes' or 'No' for the following:
  • Completed Business Management Questionnaire (See Page 2)
  • A copy of your Bank Notification Letter (See sample at Page 4)
  • Copies of your Client Notification Letters (See sample at Page 5)
  • Completed BOP Subcontracting Certification (See page 7)
• Business Management Questionnaire (Page 2-3): Requires information on work distribution (commercial vs. government contracts) and details of the last three related contracts awarded to the firm (contract number, customer, contact person, type of work, amount, status, dates).
• Bank Reference (Page 4): Requires bank name, contact person, title, address, phone, and email. It also asks for the total estimated amount of work the firm will complete (excluding subcontractors) and the firm's DUNS/UEI number (and parent company's if applicable).
• Sample Bank Notification Letter (Page 5): Provides a template for a letter to a bank, authorizing them to respond to inquiries regarding the company's financial standing for the BOP RFP.
• Sample Client Notification Letter (Page 6): Provides a template for a letter to clients, authorizing them to respond to inquiries regarding the company's past performance for the BOP RFP.
• Subcontract Certification (Page 7): Requires the offeror to indicate if the contract provides for subcontracting possibilities and if a subcontract plan will be submitted.

This packet is crucial for bidders as it outlines the specific administrative and financial documentation required to be submitted as part of their proposal. Failure to provide these completed forms and letters accurately may impact the evaluation and potential award of the contract.

Solicitation / RFP / RFQ

This document outlines the requirements for providing community-based outpatient substance use disorder, mental health, and sex offender treatment services to male and female Adults in Custody (AICs) in community placement. Services are to be provided within a 10-mile radius of Portland City Hall and within a 1/2 mile access to public transportation.

• Provision of substance use disorder, mental health, and sex offender treatment services.

• Services must be provided within specified geographic and transportation access parameters.

• Detailed requirements for clinical staff licensure, experience, and key personnel.

• Operational plans for clinical treatment standards and practices.

• Facility requirements including location, space, ADA compliance, and safety.

• Contract type: Not explicitly stated, but implies a service contract.

• Period of Performance: One-year base period with four one-year option periods, totaling a potential five years.

• Anticipated Performance Start Date: August 01, 2025.

• Proposals will be evaluated based on a "best value" basis using Decisional Rule Criteria.

• Technical and Past Performance are significantly more important than Price. Technical is more important than Past Performance within the Non-Price areas.

• Evaluation factors include: Key Personnel (Licensure and Experience), Clinical Treatment Standards and Practices, and Facility Evaluation (Proposed Location).

• Past Performance will be evaluated based on timeliness, quality, flexibility, pro-activeness, professionalism, cooperation, accuracy, and responsiveness.

• Pricing will be evaluated for reasonableness and cost realism, not scored or rated.

• Not explicitly stated in this section.

• Funds are not presently available for this solicitation; no award will be made until funds are confirmed.

• The Government reserves the right to cancel the solicitation.

• Award may be made without discussions.

Form / Attachment / Pricing Sheet

This document outlines the criteria and requirements for submitting a technical proposal for Community Treatment Services. It serves as a guide for bidders to ensure their proposals are comprehensive and meet the government's evaluation standards.

• Decisional Rule Criteria Matrix: Details how technical proposals will be evaluated, distinguishing between acceptable/unacceptable factors and those evaluated for relative quality.
• Staffing Evaluation Area: Requires submission of a Technical Personnel List (1a) identifying key personnel and their responsibilities, along with copies of professional licenses and DEA certificates for qualified practitioners. Resumes demonstrating relevant experience with criminal justice populations are also required.
• Operational Evaluation Area: Requires a plan detailing the Offeror's model for delivering Community Treatment Services, adhering to specific clinical treatment standards and practices outlined in the SOW.
• Facility Evaluation Area: Requires submission of proposed performance site addresses, proof of lease/deed, descriptions of room privacy, office diagrams, an ADA Compliance Checklist, and a Local Areas of Concern document.
• Technical Proposal Checklist: A summary of all required submissions to ensure a complete technical proposal packet.

This document is critical for bidders as it explicitly details the evaluation criteria and the specific documentation required for the technical proposal. Adhering to these requirements, including page limitations and specific content for each section (personnel, experience, operational plan, facility details), is essential for a successful bid and to demonstrate the offeror's ability to meet the government's needs and achieve best value.

Other / Unclassified

This document is an Acquisition Policy Notice (APN) from the Department of Justice, Justice Management Division, dated October 29, 2021. It announces the development and release of a Robotic Process Automation (RPA) Bot capability to assist with Whistleblower Information Distribution verification activities. This Bot will be implemented in the Unified Financial Management System (UFMS) on November 1, 2021.

This notice informs contractors of a new automated process for verifying compliance with the Whistleblower Information Distribution requirement. Key points for bidders include:

• Requirement: Contractors must distribute the "Whistleblower Information for Employees of DOJ Contractors, Subcontractors, Grantees, or Sub-Grantees or Personal Services Contractors" document to their employees and post it in public places.
• Confirmation: Within 45 days of award, contractors must provide confirmation of this distribution.
• Automated Process: A new RPA Bot will identify contracts over $250K, send an email to the vendor with an "I Certify" hyperlink for verification, and track compliance.
• Data Logged: The Bot will populate a Whistleblower Log with details such as Vendor Name, PIID, Mod Number, Email Date, Due Date, Vendor Email, and Certification Status.
• Contact Information: Provides points of contact for questions regarding the policy, the Bot, or general RPA inquiries.

Form / Attachment

This document is a Past Performance Questionnaire designed for a reference to evaluate a contractor's performance on a previous contract. It collects detailed information about the past contract and the contractor's execution.

• Reference Identification: Fields for the reference's name, point of contact, phone, fax, and address.
• Contract Identification: Details about the past contract, including contractor name, contract number, type (competitive/follow-on), period of performance, estimated total value, description of supplies/services, geographic distribution, and number of locations serviced.
• Performance Evaluation: A structured evaluation section where the reference rates the contractor on a scale of 1 to 5 (5 being best, 1 being worst, N/A for not applicable) across five categories:
  • Quality of Product or Service: Compliance with requirements, resource commitment, response to technical directions.
  • Timeliness of Performance: Adherence to delivery schedules and response times.
  • Business Relations: Ability to solve problems, effectiveness in interfacing with staff.
  • Customer Satisfaction: Questions regarding contract terminations (default/convenience, pending) and whether the contractor would be recommended for additional awards.
• Comment Sections: Provided for each question and a general "Narrative Summary" for additional explanations, particularly for ratings of 1 or 2.

This questionnaire outlines the specific criteria and information that will be used to assess a bidder's past performance. Bidders should review this document to understand what aspects of their previous work will be evaluated and ensure that their chosen references are prepared to provide comprehensive and positive feedback on these points. It highlights the importance of quality, timeliness, effective business relations, and overall customer satisfaction in government contracting.