161kV Transformer IDIQ

Request for Information (RFI)

This RFI seeks industry feedback on the Government's acquisition strategy for the 161kV Transformer IDIQ, specifically regarding the Highest Technically Rated Offeror (HTRO) source selection evaluation approach. It also initiates discussions on Joint Certification Program (JCP) and Cybersecurity Maturity Model Certification (CMMC) requirements.

• HTRO Evaluation: The Government is considering an HTRO approach, which awards to the highest technically rated proposals with realistic and reasonable prices, without cost/technical trade-offs. Feedback is requested on the Draft HTRO Scoring Matrix and its Instructions (Attachments 1 & 2).

• JCP & CMMC Requirements: Task orders under the 161kV Transformer IDIQ will implement JCP and CMMC requirements. Contractors must acquire JCP certification and applicable CMMC levels to be eligible for award on upcoming orders.

• CMMC Implementation Phases:

  • Phase 1 (Nov 2025): Self-assessments for CMMC Level 1 or 2, submission to SPRS.
  • Phase 2 (Nov 2026): Mandatory third-party audits for CMMC Level 2 contracts.
  • Phase 3 (Nov 2027): CMMC Level 3 assessments for contracts with critical information, conducted by DIBCAC.
  • Phase 4 (Nov 2028): Full implementation; CMMC included in all applicable solicitations and contracts handling FCI or CUI.

• Due Date: 11:00 AM CDT on 13 May 2026.

• Submission Method: Email responses to Mr. Robert Mosley (robert.mosley.3@us.af.mil) and Mr. Drew Waggoner (andrew.waggoner.3@us.af.mil).

• Format: Verbal responses will not be accepted. Clearly mark proprietary information.

1. DRAFT 161kV Transformer IDIQ SOW
2. HTRO Scoring Matrix
3. HTRO Scoring Matrix Instructions
4. JCP Information

Form / Attachment / Pricing Sheet

This document is a scoring matrix (Attachment 2) designed to help offerors self-score their proposals related to the Transformers IDIQ opportunity. It outlines the criteria and point system for evaluating technical capabilities and past performance.

• Instructions: Details on how to complete the self-scoring sheet, including which cells to fill (yellow), where to enter the offeror's name, and specific instructions for scoring prime and subcontractor work.
• Self Scoring Matrix: This section breaks down evaluation categories into:
  • Repair (3.2.2.1): Evaluates experience in various transformer repair tasks (e.g., refurbishment, winding repair, LTC rebuild, cooling system repair, tank repair, coating application, lightning arrestor replacement).
  • Replace (3.2.2.2): Evaluates experience in replacing transformer components (e.g., bushings, control cabinets, IED programming, protective devices, electrical testing, documentation).
  • Spare (3.2.2.3): Evaluates experience in transformer manufacturing/procurement and Factory Acceptance Test (FAT) management.
  • Project Management, Development, and Design (3.2.2.4): Assesses the total dollar value of relevant transformer projects supporting DoD Installations.
  • CPARS/CPARS Equivalent Data Submission (3.2.2.5): Allows for bonus points based on past performance (CPARS) submissions, with specific criteria for quality, management, cost control, etc.
• Scoring Mechanics: The matrix includes columns for maximum points, offeror self-score (prime and subcontractor), weighted scores, and bonus points. Specific constraints are noted, such as the maximum sum of points for Repair, Replace, and Spare categories, and the relationship between prime and subcontractor work samples.

Offerors must use this matrix to understand how their technical experience and past performance will be evaluated. It guides the selection of relevant work samples and the self-assessment of capabilities against the government's criteria. Accurate completion is crucial for proposal preparation and understanding the potential weighted score.

Form / Attachment / Pricing Sheet

This document provides information and instructions for entities seeking to obtain Joint Certification Program (JCP) certification. JCP certification is required for access to unclassified military technical data that is not publicly available, which is relevant for defense-related work, research, manufacturing, and government contracts.

• Who Can Apply: Requirements include being physically located in the U.S. or Canada, having an active System for Award Management (SAM) registration and CAGE Code, completing a NIST SP 800-171 cybersecurity assessment and uploading results to SPRS, and following DFARS Clause 252.204-7012.
• JCP Portal Link: https://www.public.dacs.dla.mil/jcp/ext/
• Pre-JCP Portal Application Requirements: Includes registering in SAM.gov, obtaining a CAGE Code, ensuring SAM registration is active, completing the NIST SP 800-171 self-assessment and uploading to SPRS, completing "Introduction to Proper Handling of Export-Controlled Technical Data" training, and installing Google Authenticator for two-factor authentication.
• Application Process: Details steps for first-time registration (Username/Password or CAC) and returning users.
• Required Documents: Proof of Business (from Secretary of State, dated within 12 months, indicating CAGE is in "Good Standing"), or for Sole Proprietors, a business license, articles of formation, etc. (dated within 12 months). Specific requirements for Native American Tribal entities are also listed.
• Certification Statement: Required from the "Introduction to Proper Handling of DoD Export-Controlled Technical Data" training.
• Other Documents: May include Directorate of Defense Trade Controls (DDTC) Letter, Export License, Certified DD Form 2345, Manufacturing Licensing Agreements (MLA), Technical Assistance Agreements (TAA), and Distribution Agreements.
• Contact Information: Defense Information Systems Agency (DISA) Global Service for assistance.

This document is crucial for bidders who need access to controlled technical data for this opportunity. It outlines the specific steps, prerequisites, and documentation required to obtain JCP certification, which is a necessary qualification for participation.

Form / Attachment / Pricing Sheet

This document, "Attachment 6, Section L, Instructions to Offerors (ITO) - Transformers IDIQ," provides detailed guidance for offerors on how to complete the self-scoring matrix (Attachment L-4, HTRO Scoring Matrix) for the Transformers IDIQ opportunity. It outlines the methodology for calculating self-scores related to repair, replacement, and spare transformer categories, as well as the total dollar value of projects supporting DoD Installations and the submission of CPARS/CPARS Equivalent Data.

• Self-Scoring Matrix Instructions: Details on filling out Columns D (Prime Work) and E (Teaming Subcontractor Work) of the HTRO Scoring Matrix, ensuring proposed scores do not exceed maximums and that subcontractor points do not exceed prime points.
• Repair Category (L-3.2.2.1): Defines how to rate construction services, with a maximum of 20 points across subcategories. Work at DoD Installations is applicable.
• Replace Category (L-3.2.2.2): Defines how to rate supply services for replacement components, with a maximum of 20 points. Work at DoD and non-DoD locations is applicable.
• Spare Category (L-3.2.2.3): Defines how to rate supply services for spare components, with a maximum of 20 points. Work at DoD and non-DoD locations is applicable.
• Total Dollar Value (L-3.2.2.4): Rates based on the total dollar value of 161kV transformer projects supporting DoD Installations, with a maximum of 60 points. Specific point allocations are provided for different project value ranges.
• CPARS/CPARS Equivalent Data Submission (L-3.2.2.5): Instructions for submitting up to five Contractor Performance Assessment Reports (CPARs) or Past Performance Rating Forms. Details on how CPAR data is evaluated as a bonus and how scores are calculated based on ratings (Exceptional, Very Good, etc.).
• Cross Reference Matrix (L-3.2.3): Requires offerors to provide a matrix (Attachment L-3) identifying the location of substantiating data within their work samples.
• Burden of Proof (L-3.2.5): Emphasizes that the offeror bears the responsibility for substantiating their self-scores, and falsification may lead to disqualification.

This document is critical for bidders to accurately prepare their proposals. It directly impacts how offerors will be evaluated based on their past performance and project experience. Understanding these scoring instructions is essential for maximizing proposal scores and ensuring compliance with submission requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for refurbishing, rewinding, repairing, designing, supplying, and/or installing existing 161kV transformers at multiple substations within Arnold Air Force Base, Tennessee.

The scope includes, but is not limited to, the following tasks for various transformers (e.g., ETF-C A2, ETF-C A3, PWT1, PWT2, etc.):

• Refurbishment of transformers.

• Rewinding of transformers.

• Repair of transformers.

• Design of new components or systems.

• Supply of new components and equipment.

• Installation of new components and equipment.

• On-site field survey, bushing replacement, and transformer refurbish service.

• Transformer reconditioning, oil processing, startup, and commissioning.

• Replacement of components such as bushings, control cabinets, cooling systems, tap changers, lightning arrestors, and nameplates.

• Painting and coating of transformer surfaces.

• Transformer oil testing and processing.

• All work must comply with applicable Government and Non-Government documents, including AEDC SHE Standards, Code of Federal Regulations, and various ASTM, IEEE, NEMA, and SSPC standards.

• Specific performance requirements are detailed for each transformer type and component.

• Submittals for design plans, schedules, test reports, and final documentation are required at various stages.

• Warranty period of a minimum of 12 months from the date of acceptance testing.

• All work shall be performed at Arnold Air Force Base, Tennessee, unless otherwise approved by the Government.

• Contractor must provide a single point of contact and qualified personnel.

• Strict adherence to safety, health, and environmental (SHE) standards is required.

• Hazardous waste management and disposal procedures must be followed.

• Specific requirements for materials, components, parts, and equipment include being manufactured in accordance with recognized and accepted standards and having a 25-year operational life.

• Submittals for design plans, schedules, test reports, and final documentation are required at various stages.