167th AW Repair Garage Doors Base Wide

Solicitation / RFP / RFQ

This solicitation is for Base Fire Protection Inspections at the 167th Airlift Wing, Martinsburg Air National Guard Base, Martinsburg, WV. The work involves a comprehensive range of fire protection systems and related services.

• Fire Detection and Alarm Systems

• Wet Pipe Sprinkler Systems

• Dry Pipe Automatic Sprinkler Systems

• Deluge Sprinkler Systems

• Pre-Action Automatic Sprinkler Systems

• Standpipe Systems

• Fire Pumps

• Water Supply Tanks

• Dry Chemical Systems

• Emergency Lighting Systems

• Hydrant Flow Tests

• Egress Marking Systems

• Fire and Smoke Barrier Opening Protection

• Backflow Prevention Devices

• Contract Type: Single Firm-Fixed Price (FFP)

• Period of Performance: 12 Months

• Solicitation, plans, specifications, attachments, and Q&A documents are available on https://www.sam.gov. Bidders are instructed to check this site regularly.

• Questions must be submitted via email to MSgt Philip Henderson at philip.henderson.5@us.af.mil no later than 4:00 PM EST on March 26, 2026.

• Answers to questions will be posted on https://www.sam.gov no later than Close of Business (COB) on March 27, 2026.

• Quotes are due by April 1, 2026, at 4:00 PM EST and should be emailed to MSgt Philip Henderson at philip.henderson.5@us.af.mil.

• The government intends to award to the responsible bidder whose bid is most advantageous, considering only price.

• Total Small Business Set-Aside (SBSA)

• NAICS Code: 541990 – All Other Professional, Scientific, and Technical Services

• Service Contract Act Wage Determination (WD# 2015-4297, dated December 3, 2025) is applicable for Berkeley County, WV. Applicable rates can be found on https://www.sam.gov.

• A site visit will follow this briefing. A copy of this briefing will be posted to https://www.sam.gov.

Form / Attachment / Pricing Sheet

This document is an attendance sheet for a site visit conducted for the "PROJECT - Base Garage Door Repairs at the 167th AW" at the West Virginia Air National Guard Base, EWVRA Airport, Martinsburg, West Virginia. The site visit took place on May 50, 2026, at 09:00 AM EST.

• Lists attendees' names, titles, organizations, phone numbers, and email addresses.
• Includes representatives from Global Gate LLC, NSS Property US, CES, EA, and the 167th Air Wing.

This attendance sheet indicates which organizations and individuals were present at the site visit. This information can be useful for bidders to identify potential partners, competitors, or key personnel involved in the project. It also confirms that a site visit occurred, which is often a crucial step in understanding the project requirements.

Form / Attachment / Pricing Sheet

This document provides updated instructions and guidelines for completing a background form and for personnel entering the 167th AW base. It clarifies specific fields on the form and outlines new procedures for base access and immigration documentation.

Form Instructions:

• Full name at birth required (Line 1.3).
• All names/aliases used, including maiden names, required (Line 1.4).
• Full SS# & Date of Birth required (Line 1.5).
• Country of Birth must be the country of birth (Line 1.6).
• Wet signature required, no digital signatures (Line 1.10).

Base Access Guidelines:

• All forms must be submitted 10 business days prior to coming on base.
• All individuals and passengers in a vehicle must be pre-vetted.
• Individuals arriving from foreign countries must submit immigration paperwork along with their DL. Failure to do so will result in denial.
• Naturalized individuals must provide a copy of their Certificate of Naturalization.
• All persons working in the USA on any visa must carry their immigration and state laws documentation 24/7.

This document is critical for any bidder whose personnel will require access to the 167th AW base. It details specific requirements for identification, background forms, and immigration documentation that must be adhered to for base entry and compliance. Failure to follow these instructions could lead to denial of access or other complications. Bidders should ensure their personnel are aware of and comply with these updated guidelines.

Form / Attachment / Pricing Sheet

This document is an "Application for Contractor Personnel & Visitor Passes to Work or Visit Under Air Force/Air National Guard." It is used to request passes for individuals needing access to Air Force or Air National Guard facilities.

• Section I: Collects contractor or visitor information, including full legal name, names used, date of birth, country of birth, social security number, driver's license details, vehicle insurance information, and contact information for the contractor or sponsoring activity.
• Section II: To be completed by the Contracting Office/Sponsoring Activity, verifying the individual's need for access and official capacity, and including contract details.
• Section III: To be completed by Security Forces Pass and ID, detailing badge issuance, dates, and NCIC checks.
• Privacy Act Statement: Informs individuals about the purpose and mandatory nature of providing personal information for access determination.

Bidders whose personnel require access to Air Force/Air National Guard facilities to perform work under a contract will need to complete this form for each individual requiring a pass. It outlines the required personal information and documentation (e.g., driver's license, vehicle registration) needed for access approval.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for repairing or replacing multiple garage doors across various facilities at Martinsburg Air National Guard Base.

• BASE BID: Replace the existing 12'W X 14'H vertical lift overhead door at Building 119 with a new 12'W X 12'H power-operated, insulated, low headroom clearance overhead door, including a new recessed header and all new weather stripping. Existing electrical circuits will be utilized.

• OPTION 01: Replace the existing 12'W X 14'H vertical lift overhead door at Building 139 (North Door) with a new 14'W X 12'H power-operated, insulated, low headroom clearance overhead door, including a motorized opener, new weather stripping, and utilizing existing electrical circuits.

• OPTION 02: Replace the existing overhead door at Building 134 with a new 10'W X 14'H power-operated, insulated, low headroom clearance overhead door, including a motorized opener and all new weather stripping.

• OPTION 03: Replace the existing 12'W X 14'H vertical lift overhead door at Building 139 (South Door) with a new 14'W X 12'H power-operated, insulated, low headroom clearance overhead door, including a motorized opener, new weather stripping, and utilizing existing electrical circuits.

• OPTION 04: Replace existing pneumatic safety edges from twelve (12) overhead doors with twelve (12) electronic bump stops.

• All installations must comply with ASTM F2200 and UL 325 Standards for motorized doors, including Motorized Entrapment Protection and OSHA's General Duty Clause.

• Workmanship must meet "best practices" and be approved by the Contracting Officer (KO) or Contracting Officer's Representative (COR).

• A 1-year warranty on all material, labor, and installed equipment is required.

• Grass must take root and cover more than 80% of disturbed areas for final billing, using an 80/20 Mix of Tall Fescue + Kentucky Bluegrass seed mix.

• The Period of Performance (PoP) begins with the Notice to Proceed (NTP) and ends after final acceptance.

• The maximum PoP is 120 calendar days from NTP.

• Site access is Monday - Friday, 7:00 am - 4:00 pm, unless otherwise approved.

• The location is Martinsburg Air National Guard Base.

• Personnel: A full-time Superintendent must be identified. All work must be performed by certified/licensed technicians with at least 5 years of experience.

• Security: Compliance with installation/facility access and local security policies is mandatory. Background checks and base passes/badges are required for personnel (allow 2 weeks for badging).

• Permits & Certifications: The contractor is responsible for obtaining all required base passes, dig permits, burn permits, utility locates, and other permits. This includes a Storm Water Pollution Prevention Plan (SWPPP) if applicable, and an Air Quality permit.

• Environmental & Safety: Adherence to all Federal, State, and Local environmental laws, OSHA requirements, and base environmental policies is required. This includes waste disposal, hazardous material inventory, and asbestos notification.

• Submittals: Project Schedule, Progress Reports, Material Submittals, Design Drawings, Specifications, Safety Data Sheets (SDS), and a Post-Project Waste Diversion Report are required.

• Government Furnished Equipment: The Government will provide basic/minimal documents and site access. No other equipment, services, or property will be provided.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) under solicitation number W50S8V-26-Q-0021. The 167th Airlift Wing, Martinsburg, WV, is seeking quotes for the repair of garage doors base-wide. This requirement is designated as a Total Small Business set-aside.

• Repair of garage doors at multiple buildings (specifically Bld 119, Option 1 Bld 139 (North Door), Option 2 Bld 134, Option 3 Bld 139 (South Door), and Option 4 Bld 130).

• A Performance Work Statement (PWS) titled "PWS – PJVY 261407 - REPAIR Garage Doors Base Wide" is attached and details the scope of work.

• Davis Bacon wage rates are applicable.

• The estimated magnitude of this project is between $25,000 and $100,000.

• The Period of Performance (PoP) is 120 days from Notice to Proceed (NTP).

• Contract type is not explicitly stated but implied to be a firm-fixed-price based on the RFQ format and line item structure.

• Proposals must meet all specifications to be considered technically acceptable. No further discussions will be held after offer acceptance.

• Evaluation will be based on price alone.

• Offers must be submitted via email to MSgt Philip Henderson (philip.henderson.5@us.af.mil) by 01 June 2026, at 4:00 PM (EST).

• All FAR Representation and Certifications must be submitted through the System for Award Management (SAM).

• This requirement is a Total Small Business set-aside.

• NAICS code: 236220 with a small business size standard of $45M.

• A pre-solicitation site visit is scheduled for Wednesday, May 20, 2026, at 9:00 AM (EST). Interested parties must complete an attached background form.

• All change orders will be handled in accordance with FAR 43.304.

• The NG Agency Protest Program is available for dispute resolution.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation (RFQ) for commercial items to procure the repair of garage doors at the 167th Airlift Wing, Martinsburg, WV. The requirement is designated as a Total Small Business Set-Aside.

• Repair of garage doors at multiple buildings (Bld 119, 139 North, 134, 139 South, 130).

• A Performance Work Statement (PWS) is attached for detailed specifications.

• Davis Bacon wage rates are applicable.

• Contract Type: RFQ (Request for Quotation).

• Period of Performance: 120 days from Notice to Proceed (NTP).

• Estimated Magnitude: Between $25,000 and $100,000.

• Proposals will be evaluated based on price alone.

• Technical acceptability is required; no further discussions will be held after offer acceptance.

• Offers must be submitted via email to MSgt Philip Henderson (philip.henderson.5@us.af.mil) by June 1, 2026, at 4:00 PM (EST).

• A pre-solicitation site visit is scheduled for May 20, 2026, at 9:00 AM (EST). Interested parties must complete an attached background form.

• Total Small Business Set-Aside.

• NAICS Code: 236220 with a small business size standard of $45M.

• All FAR Representation and Certifications must be submitted through the System for Award Management (SAM).

• Information regarding the NG Agency Protest Program is provided.