18 SFS Gate 1 VCC Vindicator Badge Management

Solicitation / RFP / RFQ

This solicitation is for "18 SFS GATE 1 VCC VINDICATOR BADGE MANAGEMENT." The North American Industry Classification System (NAICS) code is 561621, with a size standard of $25,000,000.00.

• The core requirement is for "18 SFS GATE 1 VCC VINDICATOR BADGE MANAGEMENT."

• Specific details regarding the supplies and services are found in the "Price Exhibit" and "Performance Work Statement (PWS - VBM)" attachments.

• Unique item identification is required for delivered items with a Government unit acquisition cost of $5,000 or more, and for specific other items as detailed in the solicitation.

• The solicitation number is FA527026Q0007.

• The issue date is March 12, 2026.

• The offer due date is March 25, 2026, at 04:00 PM local time.

• The contract type is not explicitly stated, but the pricing arrangement is "Firm Fixed Price" for both item 0001 (Product Type Code: 5865, PSC: 6350) and item 0002 (PSC: N063).

• Offers must be submitted by the specified due date and time.

• Offers must include the solicitation number, offeror's name, address, and telephone number, a technical description of items offered, terms of warranty, price and discount terms, and remit-to address.

• Representations and certifications are required, some of which must be completed electronically via SAM.

• The Government will award a contract to the responsible Offeror whose offer conforming to the solicitation will be most advantageous, considering price and other factors. Price is listed as an evaluation factor.

• The acquisition is currently marked as "UNRESTRICTED."

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference, with addenda.

• DFARS clauses are also incorporated by reference and in full text.

• Payment instructions are detailed, emphasizing electronic submission via Wide Area WorkFlow (WAWF).

• Attachments include a Price Exhibit, Performance Work Statement (PWS - VBM), and a Redacted Brand Name Justification.

Form / Attachment / Pricing Sheet

This document is a pricing exhibit for the Vindicator Badge Management system, specifically for the Base Year of a contract. It details the components and services required for the system and provides a structure for itemizing costs.

• Contract Line Item Number (CLIN) 0001: AE Vindicator Security Server and associated hardware including Badge Manager Workstations, cameras, printers, displays, KVM switches, and PC kits.
• CLIN 0001: Includes delivery to Kadena AB.
• CLIN 0002: Installation-related services, requiring itemization.
• TOTAL PRICE: A section for the overall cost calculation.

This pricing sheet is crucial for bidders to understand the specific hardware and software components required for the Vindicator Badge Management system. Bidders must use this exhibit to itemize their proposed costs for each component and service, including installation and delivery. The structure provided should be followed for accurate cost proposal submission.

Statement of Work (SOW) / Performance Work Statement (PWS)

The objective of this procurement is to upgrade the current Vindicator Badge Manager (VBM) system, which has reached the end of its operational lifecycle. The upgrade aims to modernize the system, ensure current technological and security standards are met, and maintain effective mission support for the 18 Security Forces (18 SFS).

The scope includes providing and installing new equipment, migrating existing data, and ensuring full operational capability of the upgraded system. Key components include:

• AE Vindicator Security Server
• AE VBM 3 Badge Manager SA Workstations (Win 10, SQL 2012, Office 2016 Pro)
• Video Badge Cameras (Model 24C7.38USB-F-SL)
• Photo Badging Printer (2-sided with laminator)
• LCD Displays
• KVM Switches and Kits

Major tasks for the contractor include:

• Data Migration: Assessment, planning, secure backup, transfer, post-migration testing, and documentation of all current organizational data to the new server.

• Installation of New Equipment: Site preparation, equipment assembly and installation, software/firmware installation, system configuration, and initial testing.

• Equipment Testing and Quality Assurance: Comprehensive functional, compatibility, load, and performance testing, issue resolution, re-testing, and final acceptance testing.

• All work must adhere to applicable federal regulations, including FAR Part 46.105.

• Data migration must protect integrity, confidentiality, and availability, with government COR approval for the migration plan and post-migration validation report.

• Installation must comply with OSHA and applicable agency safety standards.

• Testing requires a finalized report confirming all standards are met, with final acceptance contingent upon formal written approval from the client.

• Delivery to Kadena AFB, Okinawa, Japan: 45 days after receipt of order.

• Installation completion: 15 days after delivery (totaling 60 days).

• Hours of operation for installation: Monday-Saturday, 0700-1800.

• Personnel must hold valid Vindicator certifications. Evidence of certifications is required upon award.

• Contractor must supply all necessary software tools, equipment, expertise, testing tools, and diagnostic software.

• Training for designated government personnel on operation and maintenance of the new equipment is required.

• Delivery of all relevant documentation, including testing protocols, troubleshooting guides, and user manuals.

Other / Unclassified

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