187 FW OHWS

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation W50S6N26QA013, likely related to the OHWS (Operational Health and Wellness Services) requirement.

• Staffing: Currently, one contractor works 32 hours/week at Building 1303. The government does not specify a required number of full-time employees (FTEs) for the new contract.
• Service Population: Approximately 35 aircrew members are the "population at risk," with about 12 being the main users, resulting in 3-5 pilots/day.
• Outcome Tracking: The contractor will not have access to government systems (ASIMS/Genesis). All paperwork is maintained by the contractor or COR. A proprietary HIPAA-compliant solution is acceptable.
• Incumbent Contract: The incumbent contract number is W50S6N24PA024. The original contract was W50S6N21P0005. The total contract amount was $699,183.22 for a base year plus 4 option years.
• Competitive Environment: The previous contract was awarded as a 100% Small Business Set-Aside.
• Facilities: An existing gym is available in Building 1303.
• Key Personnel: The government prefers a single "super-clinician" who meets all requirements (AT, SCS, Massage Therapist). Key Personnel resumes count towards the 10-page limit for Volume I.
• Evaluation Weighting: Technical and Past Performance are weighted approximately equal to Price, but no specific percentage is provided.
• Medical Liability: A "Letter of Intent" from an insurance provider is sufficient for the quote; a Certificate of Insurance (COI) is required prior to award.
• Travel (CLIN 0002): Offerors should quote an amount to cover one TDY trip per year.

These clarifications address specific requirements, contract history, and submission details, which may influence how vendors prepare their proposals. Formatting requirements (font, size, margins) are not specified. The government prefers a single employee for key personnel roles.

Performance Work Statement (PWS)

To provide Optimizing Human Weapon System (OHWS) Services to support Air Force fighter aircrew, addressing unique physical needs through a multidisciplinary physical training program.

• Provide personnel, equipment, and services for a "pre-habilitative" physical training program.

• Services include focused strength and conditioning, physical therapy, massage therapy, and athletic training.

• The program aims to address spine discomfort and unique physical needs of aircrew.

• Contractor must develop and maintain an effective Quality Control Plan (QCP).

• Government will evaluate performance using a Quality Assurance Surveillance Plan (QASP).

• Specific performance standards are detailed in Technical Exhibit 1, including timely initial assessments, ITP development, and monthly reporting.

• Customer feedback forms are required for the first three months of performance.

• Period of Performance: 1 Base Year (12 months) and four (4) 12-month option years.

• Place of Performance: Building 1303.

• Hours of Operation: Tuesday-Friday, 0800-1200 and 1300-1630. Adjusted hours during night-flying weeks. Flex hours may be requested for one weekend per month.

• Staffing: Requires a Licensed Athletic Trainer, Strength and Conditioning Specialist (CSCS or CrossFit Level 2+), and Licensed Massage Therapist. Specific certifications, degrees, and years of experience are detailed.

• Security: Compliance with installation access, local security policies, and personal identity verification requirements (including potential CAC issuance). Antiterrorism Awareness Level I training is mandatory for all personnel requiring access.

• Information Security: Adherence to COMSEC/IT security regulations, protection of Personally Identifiable Information (PII) per DFARS and DoD directives.

• Quality Control: Submission of a QCP within 10 days of award.

• Deliverables: Formal Care Plan, Individual Training Plans (ITPs), ITP Modifications/Suspensions, Monthly Reports, Customer Feedback Forms.

• Government Furnished: Workspace, specific fitness equipment (barbells, dumbbells, squat racks, machines, etc.).

• Contractor Furnished: All other necessary items not listed as Government Furnished.

• Travel: Contractor may be required to travel to temporary duty locations; travel expenses are authorized per JTR and require COR/KO approval.

• Data Rights: Government has unlimited rights to all documents/materials produced under the contract.

• OCI: Contractors must notify the KO of any potential Organizational Conflicts of Interest and submit a mitigation plan.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to provide Optimizing Human Weapon System (OHWS) services. The 187th Fighter Wing requires a contractor to deliver a multidisciplinary "pre-habilitative" physical training program, including strength and conditioning, physical therapy, massage therapy, and athletic training, tailored for rated fighter aircrew.

• Comprehensive "pre-habilitative" physical training program.

• Services include strength and conditioning, physical therapy, massage therapy, and athletic training.

• Detailed requirements are outlined in the attached Performance Work Statement (PWS).

• Contract Type: Firm-Fixed-Price.

• Period of Performance: One (1) 12-month base period and four (4) 12-month option periods.

• Place of Performance: Building 13035187 Selma Highway, Montgomery, AL 36108.

• Response Date: 26 May 2025 at 2:00 P.M. Central Time.

• Submission Method: Electronic submission to the points of contact listed.

• Quote Volumes:

  • Volume I - Technical (max 10 pages): Includes technical approach, key personnel resumes (Athletic Trainer, Strength and Conditioning Specialist, Massage Therapist), and past performance (up to 2 relevant contracts).
  • Volume II - Price Quote: Includes completed CLIN schedule and proof of medical liability insurance.

• Basis for Award: Best value trade-off process. Evaluation factors include Technical Acceptability (Pass/Fail), Past Performance, and Price. Technical and Past Performance combined are approximately equal in importance to Price.

• This requirement is solicited as 100% Small Business Set-Aside.

• The solicitation number is W50S6N26QA013.

• Contact Information: Jeremy Hendrick (jeremy.hendrick@us.af.mil) and Stephen Shanks (stephen.shanks.1@us.af.mil).

• Offerors are responsible for monitoring SAM.gov for amendments.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Quality Assurance Surveillance Plan (QASP) for "Optimizing Human Weapon System Services" for the 187th Fighter Wing at Dannelly Field, Montgomery, AL. The QASP details the systematic methods, procedures, and guidelines the Government will use to monitor contractor performance and ensure required performance standards or service levels are achieved.

• The QASP defines roles and responsibilities of the integrated project team (IPT), performance objectives, and methodologies for monitoring and evaluating contractor performance.

• It ensures the Government pays only for the level of services received and that contractors meet performance standards/quality levels identified in the PWS and their Quality Control Plan (QCP).

• The approach focuses on assessing outcomes rather than compliance with processes, allowing contractor flexibility as long as expected outcomes are met.

• Performance standards and acceptable quality levels (AQLs) are detailed in Attachment 1 (Performance Requirements Summary).

• Failure to meet required service or performance levels will result in deductions from monthly payments.

• Specific performance objectives include position qualifications, cycle of care requirements, initial assessments, individual training plans (ITP), modifications/suspensions, pre-habilitative care services, customer feedback, monthly reports, formal care plans, and scheduling.

• The document references the "period of performance" (POP) and "annual POP" in relation to reporting and feedback requirements.

• The place of performance is Dannelly Field, Montgomery, AL.

• Contractor is responsible for its own quality control (QC) program to measure work output.

• The Contracting Officer's Representative/Contracting Officer's Technical Representative (COR/COTR) will monitor performance and review reports.

• Surveillance techniques include random monitoring and periodic inspections.

• Customer feedback is a key indicator of success and effectiveness.

• Reporting requirements include monthly status reports and a formal care plan.

• Deliverables are outlined in Technical Exhibit 2, including Quality Control Plan, licenses, identification media, insurance, formal care plan, training plan, ITP modification/suspension, monthly reporting, and customer feedback forms.