191D3226R10017 NEC JANITORIAL SERVICE

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor inquiries following a site visit for the NEC Janitorial Service opportunity.

• Trash Bin Requirements: Bins for CAC areas and lockers should have a 30-40 liter capacity. Outdoor bins require a 120-liter capacity with covers and wheels.
• Toilet Paper and Hand Towels: Monthly requirements are approximately 25 boxes of hand towels (24 pieces/box) and 5 boxes of toilet tissue (100 rolls/box).
• Plastic Trash Bag Color: Black or white trash bags are acceptable.
• Hand Soap Fragrance: Any fragrance is acceptable if the product is of good quality.
• Marble Floor Maintenance Cost: This cost is NOT required to be included in the price quotation.
• Monthly Hand Soap Requirement: Approximately 6 jerry cans (5 liters each) per month.
• Annual Medical Check-Up (MCU): An MCU is NOT required.
• SAM Registration: Mandatory for contracts exceeding USD 30,000. Vendors must maintain an active status.
• DBA Insurance: Mandatory workers' compensation insurance for U.S. Government-funded contracts performed outside the United States, covering employees for work-related injuries and illnesses.

These clarifications provide specific details on material quantities, equipment specifications, cost inclusions/exclusions, and mandatory insurance/registration requirements, which bidders should consider when preparing their proposals.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for New Embassy Compound (NEC) Janitorial Service. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.

• Bidders must follow instructions in Section 3 of the solicitation.

• Complete required portions of the attached document, including Standard Form 1449.

• Proposals must be in English.

• The contract type and period of performance are not explicitly stated in this cover letter.

• A pre-quotation conference will be held on April 09, 2026, at 10:00 AM local time at the US Embassy Jakarta. Prospective offerors/quoters must contact Ardi Putro by April 07, 2026, 10:00 AM local time for additional information or to arrange entry.

• Quotations are due by April 17, 2026, 16:00.

• Submissions must be electronic to jakartapcubidding@state.gov.

• Accepted file formats: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf).

• File size must not exceed 30MB per file. Larger submissions must be split into multiple emails, each under 30MB.

• Award will be based on acceptable offer at the lowest price. Discussions may be held if needed.

• Offerors must be registered in the SAM (System for Award Management) database prior to proposal submission (https://www.sam.gov).

• Failure to be registered may result in the proposal being considered non-responsible.

1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Completed IRS Form W-14 (for compliance with FAR 52.229-11)
6. Proof of SAM Registration

• The solicitation package includes Solicitation 191D3226R0017 and a Drawing (pdf file).

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for New Embassy Compound (NEC) Janitorial Service for the U.S. Embassy in Jakarta, Indonesia. The government intends to award a contract/purchase order to the responsible company submitting the lowest priced acceptable offer.

• The solicitation requires completion of the attached document and submission of a quotation.

• Specific requirements are detailed in Section 3 of the solicitation.

• Proposals must be in English.

• The period of performance is not explicitly stated in this cover letter but is implied to be for janitorial services.

• Pre-Quotation Conference: April 07, 2026, 10:00 (local time) at the U.S. Embassy Jakarta.

• Contact for Information/Entry: Ardi Putro by April 09, 2026, 10:00 (local time).

• Quotation Due Date: April 17, 2026, 16:00.

• Submission Method: Electronically to jakartapcubidding@state.gov.

• Format Requirements: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf).

• File Size Limit: 30MB per file. Larger submissions must be sent in separate files.

• Evaluation: Award will be based on the lowest priced acceptable offer. Discussions may be held if necessary.

• Offerors must be registered in the System for Award Management (SAM) database (https://www.sam.gov) prior to proposal submission. Failure to register may result in the proposal being deemed non-responsible.

• SF-1449

• Section I, Pricing

• Section 5 Representations and Certifications

• Additional information as required in Section 3

• Completed IRS Form W-14 (for compliance with FAR 52.229-11)

• Proof of SAM Registration

• Incomplete proposals will not be accepted.

• Enclosures include the Solicitation (191D3226R0017) and a Drawing (pdf file).

Solicitation / RFP / RFQ

This solicitation is for janitorial services for the U.S. Embassy in Jakarta, Indonesia. The contract will be for a one-year period with two (2) one-year options to renew.

• Performance of janitorial services in all designated spaces, including but not limited to halls, offices, restrooms, work areas, entrance ways, lobbies, storage areas, elevators, and stairways.

• Daily, periodic, monthly, quarterly, semi-annual, and annual cleaning requirements are detailed.

• Contractor must provide all necessary janitorial supplies and equipment.

• Contractor employees must wear clean, neat uniforms approved by the Contracting Officer's Representative (COR).

• Contractor must maintain discipline and preserve peace and protect persons and property on site.

• Contractor must provide a designated on-site supervisor with sufficient English language skills.

• Contractor must provide a transition plan within ten (10) days after contract award.

• Contractor must provide a Site Safety and Health Plan (SSHP) at least 10 working days prior to commencing any activity.

• Contract Type: Firm-fixed-price.

• Period of Performance: One (1) year base period with two (2) one-year options.

• Estimated Value: Not explicitly stated, but minimum order quantity is 500 sqm and maximum is 20,000 sqm for temporary/additional services.

• Payment: In U.S. Dollars for U.S. firms; local currency for foreign firms. Value Added Tax (VAT) is not included in CLIN rates and will be priced as a separate line item.

• Offerors must submit a completed solicitation (SF-1449), including DBA insurance premium costs and IRS Form W-14.

• Offerors must demonstrate ability to perform, including naming a Project Manager, evidence of an established business in Jakarta or plans to establish one, SAM registration, and a list of past clients.

• Evaluation will be based on Compliance Review, Technical Acceptability (past performance and experience), Price Evaluation, and Responsibility Determination.

• Proposals that are unreasonably low or high in price may be rejected.

• Key deadlines: Offer Due Date is April 17, 2026. Site visit is April 09, 2026 at 10:00 AM.

• No specific set-aside is mentioned in the provided pages. However, various small business clauses are included.

• The solicitation incorporates numerous FAR and DOSAR clauses by reference.

• The COR for this contract is Julius Handoko, Chief Engineer.

• The site visit will be held at America Embassy Jakarta. Contact Ardi Putro for information or to arrange entry.