19ft and 30ft Small Boat Preventative Maintenance

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for non-commercial small boat repair services at or in support of Naval Station Rota, Spain. This acquisition is conducted using Simplified Acquisition Procedures (SAP) under FAR Part 13. This RFQ constitutes the complete solicitation; a separate written solicitation will not be issued.

• The primary evaluation factor is Past Performance, which is considered MORE IMPORTANT than Price.

• Offerors must demonstrate relevant, verifiable experience performing comparable small boat or vessel repair work.

• A minimum of one (1) and a maximum of five (5) relevant contracts or orders performed within the past three (3) years must be submitted.

• At least one contract should demonstrate experience with small boat/craft/vessel repair, marine systems, or work for a government/military customer.

• Volume I (Past Performance) requires specific data for each reference contract, including contract number, agency, title/description, value, period of performance, place of performance, role (prime/sub), POC, self-assessment of relevancy, and problems encountered.

• Volume II requires a Price Schedule (SF1449) including total price for inspection services and unit prices for other categories. A Price Narrative is optional but encouraged.

• The contract type is not explicitly stated, but award will be a Purchase Order.

• Period of Performance is not detailed in this section but is implied to be at least one year for inspection services.

• Submission Method: Email to nelson.j.arias.civ@us.navy.mil with subject line: N6817126QT005 - [Offeror Name] Quotation Submission.

• Submission Deadline: 10:00 Local Spain Time / CET on the date specified on SAM.gov.

• File Format: PDF preferred for Volume I, Excel accepted for Price Schedule (Volume II). All files must be clearly labeled.

• Questions: Due two days prior to closing, submitted via email to the Contracting Officer. Responses will be issued via amendment on SAM.gov.

• Evaluation: Award will be made on a best-value trade-off basis, with Past Performance being MORE IMPORTANT than Price. The Government may pay a price premium for an Offeror with a significantly better past performance record.

• Discussions: The Government intends to award without discussions.

• Offerors must be registered and active in SAM.gov.

• Offerors with no relevant past performance will receive an "Unknown Confidence" rating.

• Offerors may include past performance of key subcontractors or teaming partners.

• Legal authorization to perform work in Spain is required.

• Prices must be quoted EXCLUSIVE of Spanish IVA. The U.S. Government is exempt from IVA.

• Adverse past performance information may be considered, and Offerors will have an opportunity to respond.

• The Government may award without discussions.

Solicitation / RFP / RFQ

This solicitation is for "Rota Port Operations Diesel Boat Maintenance" (Product Service Code: J019). The government requires maintenance services for three diesel workboats that support ship berthing, service craft moves, and emergency spill response. The objective is to ensure the diesel workboats are adequately maintained and operationally ready at all times.

• A five-year service contract is required.

• Services include monthly, quarterly, semi-annual, and annual planned maintenance tasks.

• The work involves maintaining three diesel workboats.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: March 23, 2026, to April 22, 2027 (for the initial period, likely to be extended over the five-year contract).

• Solicitation Number: N6817126QT005

• Solicitation Issue Date: March 10, 2026

• Offer Due Date: March 17, 2026, 10:00 AM

• Evaluation factors will be detailed in Attachment 4 (Sections L and M).

• The acquisition is listed as "UNRESTRICTED."

• Information regarding HUBZone small business concerns and evaluation preference is included in clause 52.219-4.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference, with addenda.

• Inspection and acceptance of services will occur at the destination.

• Payment will be made via Wide Area WorkFlow (WAWF).

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 'B' 30FT Workboat Maintenance Checks," details the required maintenance tasks for 30-foot workboats, as referenced in PWS Paragraphs 8.1 and 8.2. It serves as a checklist for ensuring the operational readiness and longevity of the vessels.

The document is organized into sections based on the type of workboat and specific systems or components. Each entry includes:

• A unique identification number (e.g., 4413/012, 5833/200, 58330/34A, 6251/014).
• A description of the maintenance task (e.g., "Inspect Hatch and Doors," "Replace Fuel Water Separator Element," "Test Cooling System Coolant").
• Maintenance Interval Procedure (MIP) codes.
• Periodicity (e.g., Q-1, A-3R, M-1R), indicating how often the task should be performed.
• Maintenance Requirement Code (MRC).

This attachment is crucial for bidders to understand the ongoing maintenance requirements associated with the 30-foot workboats. It outlines the specific tasks, frequencies, and procedures that will need to be performed under the contract. Bidders should review this document to assess their capability to meet these maintenance obligations and to accurately estimate the resources and costs involved in performing the required services.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT "A" 19FT Barrier Boat Maintenance Checks (PWS Paragraph 7.1)", outlines the specific maintenance tasks, their associated codes (MIP, PERIODICITY, MRC), and frequencies for 19-foot barrier boats, as referenced in PWS Paragraph 7.1.

• Descriptions: Detailed list of maintenance checks for various boat components, including magnetic compass, hull structure, small boat equipment, steering systems, fire suppression systems, and engines.
• MIP/PERIODICITY/MRC Codes: Each task is assigned specific codes that likely denote maintenance item codes, periodicity (frequency of maintenance), and maintenance requirement codes.
• Examples of Tasks: Adjusting magnetic compass, inspecting hatches and doors, cleaning and inspecting bilge systems, testing batteries, replacing wiper blades, inspecting engine mounts, changing engine coolant, and testing searchlights.

This attachment is crucial for bidders as it details the expected maintenance schedule and specific tasks required for the 19FT Barrier Boats. It provides a clear understanding of the scope of work related to vessel upkeep and maintenance, which is essential for accurate proposal development and resource allocation.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a five-year service contract for the maintenance of three diesel workboats supporting ship berthing, service craft moves, and emergency spill response at Naval Station Rota, Spain.

• Perform monthly, quarterly, semi-annual, and annual planned maintenance tasks.

• Ensure diesel workboats are adequately maintained and operationally ready.

• Includes maintenance and repair actions for one 19-foot barrier boat (Hull 19BB0204) and two 30-foot workboats (Hulls 30WB1803 and 30WB1901).

• Tasks include periodic and unscheduled maintenance and repairs.

• Workboats must be operationally ready at all times.

• Contractor must respond to unscheduled maintenance calls within 4 hours of notification.

• Maintain a 24/7 operational phone system for receiving notifications.

• Submit Condition Found Reports (CFR) within 48 hours of discovering discrepancies.

• Base period of 12 months with four option years.

• Services to be performed at Naval Station Rota, Spain.

• Normal business hours are Monday-Friday, 8:00 a.m. to 5:00 p.m. local time, with availability for unscheduled work at any time.

• This is a non-personal services contract.

• Contractor must comply with all local Spanish and US Navy regulations.

• Contractor must gain and maintain access to Naval Station Rota and Pier 1.

• Contractor must furnish all tools, materials, parts, labor, equipment, supervision, and transportation.

• Government will furnish access to the pier and utilities (water and electricity) at the work site.

• Personnel qualifications include at least two years of experience in diesel-powered marine workboat maintenance and repair, with at least one individual certified by a Diesel Engine OEM manufacturer. Proficiency in computer software for record keeping and reporting is also required.

• Contractor must comply with applicable directives including NAVSEA manuals, OPNAVINSTs, and SECNAVINSTs related to maintenance, safety, and hazardous materials.