19MU3026R0001 Independence Day July 4th Reception 2026
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Muscat has issued a Request for Proposals (RFP) for a venue to host the Independence Day (National Day 2026) Celebration in Muscat, Oman. This opportunity seeks a responsible offeror to provide a venue and associated services for approximately 1000 guests, aligning with the "America 250 Onward" theme. A pre-proposal conference is scheduled for December 16, 2025, and proposals are due January 5, 2026.
Scope of Work
The event requires a venue capable of hosting approximately 1000 guests. Key requirements include:
- Venue Capabilities: Innovative, technology-driven space, flexible floor plan, designated filming areas, load-in/load-out routes, adequate power, climate control, stage, lighting, projection, VIP reception space, and separate dining for ROP guests.
- Catering: Themed catering, canapé service, non-alcoholic beverages (alcohol provided by Embassy), customizable menus, and sufficient catering staff.
- Technical: Advanced production technologies, high-capacity electrical infrastructure, high-speed internet/Wi-Fi, adequate ceiling height, professional sound systems, AV setup, and darkening capabilities.
- Additional Services: Onsite event coordinator, technical liaison, security, parking/valet, waste management, housekeeping, and accessibility support.
- Operating Constraints: Event theme alignment, time restrictions for setup/breakdown, noise restrictions, and spatial constraints for installations.
- Outsourced Components: The Embassy will outsource video production, DJ services, stage and live music support, AR/VR experiences, and projection mapping; the venue must support these activities.
Contract & Timeline
- Contract Type: Implied Fixed-Price.
- Period of Performance: Event scheduled for April 29, 2026. Offers must remain valid through this date.
- Set-Aside: None specified.
- Pre-Proposal Conference: December 16, 2025, at 10:30 GST at the U.S. Embassy Muscat. Interested vendors must scan a QR code by December 15, 2025, at 16:00 GST to arrange entry.
- Proposal Submission Deadline: January 5, 2026, before 1400hrs.
- Published: December 8, 2025 (RFP), December 15, 2025 (Amendment).
Submission & Evaluation
- Submission Method: Electronically to MuscatProcurement@state.gov with the subject line "Offer for 19MU3026R0001". File size limit is 30MB per file.
- Proposal Requirements: Must include Section 1 (Pricing), Section 5 (Representations and Certifications), and additional information as required by Section 3, Clause 52.212-1. Proposals must be in English.
- Evaluation Factors: Technical capability (venue plan, guest accommodation, catering, lighting, labor, hotel rates, equipment), Price (Total Evaluated Price = sum of CLINs + VAT), and Past Performance (relevance, size, scope, complexity, quality, and success of similar contracts). Technical proposal is approximately equal in weight to cost or price.
Eligibility
Offerors are not required to be SAM registered at the time of offer submission but must complete Offeror Identification information. The venue must have a permanent address and telephone listing in Oman or plan to establish an office within 30 days of contract award.