2026 Compensation Analysis Software Tool Requirement

Sources Sought Notice

This notice is issued by the U.S. Department of State (DoS) for information and planning purposes to conduct market research. The DoS is seeking information on businesses capable of and interested in providing access to a commercially available proprietary analytical tool for compensation analysis. This tool will be used to import, input, and upload compensation data from approximately 186 countries to conduct analysis of total compensation for Locally Employed (LE) Staff.

• Access to a commercially available proprietary analytical tool.

• Ability to import, input, and upload compensation data from multiple international and/or regional/local vendors.

• Support for up to 13 grade levels and 25 steps, including bonuses and allowances.

• Ability to extrapolate and interpolate data at desired market percentiles.

• Define components of employee pay (basic rates, bonuses, allowances, total pay, in-kind benefits, etc.).

• Identify work week hours, regional pay differentials, "as of" date, and number of incumbents.

• Support for data weighting, extra holidays, aging, etc.

• Analysis and conversion to local currency and USD, with clear annotation of exchange rates.

• Ability to "age" individual compensation surveys based on DOS expected implementation dates.

• Calculate and display spans and inter-grade differences.

• Compare DOS salary schedules to market rates and adjust salary structures.

• Display benefits separately from basic rates and allow for benefit analyses.

• Support for traditional salary scale structures and pay bands/pay for performance methodologies.

• Protection of individual compensation and benefit data confidentiality.

• Maintain data on a country-by-country and job-by-job basis for a minimum of three years.

• Generate survey reports and year-over-year trending reports.

• Ability to analyze surveyed job characteristics, including position categories and data for each surveyed job.

• Ensure consistency of grade levels in reported databases.

• Handle cash and in-kind benefit data, including utilization and number of incumbents.

• Incorporate standards for compensation analysis, including data conversion and adjustment factors.

• Provide on-site training at PERT/OE offices in Washington, D.C.

• Provide ongoing support for the analytical tool and system upgrades.

• Identify a Point of Contact (POC) for inquiries, responding within one business day.

• Ability to adapt to changing IT structures and remote work environments.

• Period of Performance: One base year and four option years.

• Security Clearance: All work is unclassified.

• Place of Performance: Contractor premises.

• Government Furnished Property: None.

• Travel: Reimbursable for reasonable actual travel costs, as authorized.

• Deliverables: Ongoing access to the compensation software tool during the contract period, with options for updates.

• Responses are due by 03/25/2026 at 12:00 P.M. Eastern.

• Submissions should be 12 pages or less, in Microsoft Word or PDF format.

• Include a capability statement aligning with Section 2.0 Statement of Need and Vision.

• Respond to specific categories listed in Section 3.0.

• Email submissions to Nichole Gross at GrossNS@state.gov.

• Subject line: "2026 Compensation Analysis Software Tool Requirement".

• Questions will not be accepted at this time.

• NAICS Code: 541612 - Human Resources Consulting Services.

• Companies with this NAICS code are directed to respond.

• Other relevant and appropriate NAICS codes are welcome for consideration.

• Respondents must be Registered and Active in the System for Award Management (SAM.gov).

• Respondents must not be on the Excluded Party List.

• This notice is solely for information and planning purposes and does not constitute an RFP or RFQ.

• The Government will not pay for information submitted.

• A decision not to respond will not preclude future participation.