2026 Field Inventory Analysis Ongrid Area 1

Form / Attachment / Pricing Sheet

This document contains a collection of exhibits that serve as attachments to a solicitation. These exhibits provide detailed instructions, forms, data, and procedures relevant to the opportunity.

• Exhibit A: Inspection Quality Form: A form for quality control during inspections, including categories for error, credit, quality, and score percentage.
• Exhibit B: Field Instructions: Provides guidance for annual inventory in California, Oregon, and Washington, and special study field instructions. It notes that the newest version will be distributed via email and digital copies are available online.
• Exhibit C: Nondisclosure Agreement: States that this agreement will be included as an attachment with the solicitation.
• Exhibit D: Plot List: A list of critical plots with location data (State, CTY, Lat/Lon, Town, RGE, SECT), Reserve Name, Owner, Elevation, and a Critical indicator. It notes that critical plots must be completed by September 15, 2026.
• Exhibit E: Plot Vicinity Maps: Visual representations of plot locations within various regions of Washington and Oregon.
• Exhibit F: Hardware, Software, and Data Processing Procedures: Details specifications for Personal Data Recorders (PDRs), personal computers/laptops, and survey-grade GNSS units. It also outlines data processing procedures, including software updates and submeter GNSS usage.
• Exhibit G: Landowner Contact: States that the landowner contact form is not required for this solicitation.
• Exhibit H: Electronic Plot Files: Describes the structure and content of Electronic Plot Folders (EPFs), including historical reference files, current survey files, and examples of prefield folder contents.
• Exhibit I: Electronic Plot Folder Inspection Form: A checklist for inspecting Electronic Plot Folders, covering plot cards, data, GPS, and site tree information.
• Exhibit J: Electronic Plot Folder Instructions: Details the process for transferring EPFs, installing Box Drive, general EPF processing, and loading packaged plots into MIDAS.
• Exhibit K: Survey Grade GNSS Instructions: Provides configuration and usage instructions for the JAVAD Triumph-2 GNSS Receiver, including setup, connection, and data download procedures for various devices (Windows, iPhone, Android).
• Exhibit L: Forms and Guides: States that no forms and guides are included for this solicitation.
• Exhibit M: Safety Plan: Requires the Contractor to provide a detailed safety plan to the COR.

This document is crucial for bidders as it outlines the specific technical requirements, data collection procedures, hardware/software specifications, data management processes, and quality control measures. It provides essential details for understanding the scope of work, the expected deliverables, and the operational framework for performing the tasks associated with the opportunity. Bidders must review these exhibits to ensure they can meet all stipulated requirements.

Form / Attachment / Pricing Sheet

This document is a Non-Disclosure Agreement (NDA) required for parties involved with the Forest Inventory and Analysis (FIA) Program, PNW Research Station of the USDA Forest Service. It establishes the conditions under which proprietary information of the USDA Forest Service can be disclosed to a cooperator, such as Rry Tree Service Inc. This agreement is necessary for access to confidential information, including plot locations and associated inventory data for the PNW FIA field plot measurement project.

• Defines "Proprietary Information" broadly to include data, know-how, formulas, processes, designs, sketches, photographs, plans, drawings, specifications, samples, reports, customer lists, price lists, studies, findings, inventions, or ideas.
• Outlines specific conditions for handling confidential data, including prohibitions on copying, distribution, and attempts to identify sample site locations.
• Specifies that confidential data will be used for "collection, statistical, analytical and research purposes" and to enhance the Forest Inventory and Analysis Program.
• Prohibits dissemination of owner-specific data to individuals not directly associated with the project.
• Requires secure storage of confidential data on password-protected computers with limited network access.
• Establishes that the agreement is effective for 5 years from the date of signature and confidentiality obligations remain for an additional 5 years post-expiration.

Bidders may be required to execute this Non-Disclosure Agreement if their work involves accessing or handling sensitive, confidential data related to the USDA Forest Service's Forest Inventory and Analysis Program, particularly concerning plot locations and inventory data. Understanding these terms is crucial for ensuring compliance and protecting proprietary information.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial items to locate and install or remeasure Forest Inventory plots on all lands and ownerships. The contractor will furnish all labor, equipment, supervision, transportation, operating supplies, and incidentals, except for Government Furnished Equipment.

• Locating and installing or remeasuring Forest Inventory plots.

• Specific plot locations include corporate ownership, Fish & Wildlife, Gifford Pinchot National Forest, Mt. Baker Snoqualmie National Forest, Olympic National Forest, NPS, and State Land.

• Two types of plots: Area 1 On-Grid Plots (Item 0001) and Plot Remeasurement (Wilderness/Remote) (Item 0002).

• Estimated Period of Performance: 5/1/2026 – 10/31/2026.

• Anticipated Award Type: Firm-fixed price contract.

• The government may make multiple awards for different line items.

• Offers are due by April 8, 2026, 3:00 PM (PT) and must be submitted electronically via email.

• Emails should contain three separate attachments: Technical Capability (PDF), Past Performance (PDF), and Price (PDF).

• Evaluation will be based on Technical Capability, Past Performance, and Price.

• Price is the primary evaluation factor for determining award, but offers must be competitive.

• Technical capability must meet minimum requirements (Acceptable rating).

• Past performance must be acceptable; an unacceptable rating will disqualify an offeror.

• Questions regarding the solicitation are due by April 1, 2026, 3:00 PM (PT).

• Answers to questions will be posted on SAM.gov by April 3, 2026.

• This acquisition is set-aside for small business concerns (Total Small Business Set-Aside).

• Applicable NAICS Code: 115310.

• Small business size standard: $11.5 million.

• Offerors must meet qualification requirements outlined in Attachment 2 – Performance Work Statement.

• This solicitation incorporates provisions and clauses by reference. Full text can be accessed at www.acquisition.gov.

• Attachments include: Statement of Work, Exhibits, Fire Protection and Suppression Plan, Non-Disclosure Agreement, and Wage Determination.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for locating and installing or remeasuring Forest Inventory plots across various land ownerships in California, Oregon, Washington, and Region 6 administered land in Idaho.

• The contractor will be responsible for locating, measuring, and maintaining Forest Inventory plots.

• Work involves accessing plots on Federal, State, County, Local Government, private, and individual lands.

• Access to plots may require significant effort, including hiking, horse packing, boat, airplane, or helicopter access, the cost of which is the offeror's responsibility.

• The contractor must coordinate access with landowners and document all contact attempts and permissions.

• Work must be performed in accordance with "Field Instructions" and potentially supplemental "Special Study Field Instructions" for specific studies.

• Contractor performance will be evaluated using an Inspection Quality Form (EXHIBIT A).

• Full pay is awarded for scores of 95% or above.

• Reduced pay (percentage of bid price) is awarded for scores between 85% and 94.9%.

• Scores below 85% may require rework, with payment at the initial inspection percentage.

• Repeated failures or systemic quality issues may lead to rework of entire packets or replacement of personnel.

• Digital data delivery must meet specific standards and pass MIDAS Edit Review.

• The anticipated annual period of performance for ONGRID AREA 1 Washington is May 1, 2026, to October 31, 2026.

• Critical plots must be completed by September 15, 2026.

• These dates are estimates and will be determined by the Contracting Officer based on the award date.

• Crews must be led by a certified Crew Leader with appropriate education and experience.

• In California, each crew must have a Registered Professional Forester (RPF) on site.

• All personnel must sign a Nondisclosure Agreement (NDA).

• Contractors must use Government-supplied software for data collection and upload.

• Landowner contact and permission are critical; trespassing is prohibited.

• Permits may be required, and their language supersedes "Field Instructions" if applicable.

• Specific requirements for landscape preservation and a job-specific safety plan are included.

Form / Attachment / Pricing Sheet

This document outlines the fire protection and suppression requirements for contractors operating within the USDA Forest Service, Pacific Northwest Region. It details specific measures and equipment necessary to prevent and control fires during operations.

• Fire Period and Closed Season: April 1 to October 31 annually, subject to change by written notice.
• Fire Plan: Contractors must prepare and submit a fire plan in cooperation with the Contracting Officer.
• Substitute Measures: The Contracting Officer may authorize alternative measures or waive requirements.
• Emergency Measures: The Forest Service may require emergency actions, including shutting down operations.
• Fire Control: Contractors must take all reasonable actions to prevent and suppress fires, and make personnel and equipment available for firefighting.
• Compliance with State Forest Laws: Contractors must comply with applicable state laws.
• Fire Precautions: Specific measures include restrictions on smoking and open fires, requirements for fire extinguishers and tools on equipment (trucks, tractors, power saws), and the use of spark arresters and mufflers.
• Industrial Fire Precaution Levels (IFPL): Outlines different levels of fire danger and corresponding operational restrictions (Closed Season, Partial Hootowl, Partial Shutdown, General Shutdown).
• Fire Tools: Specifies the minimum firefighting tools to be provided and stored in a red "Fire Tools" box.
• Fire Security: Requires a designated person for fire security services when IFPL is "I" or higher.
• Blasting: Details precautions for blasting operations during higher IFPLs.
• Additional Fire Precautionary Measures: Includes requirements for a tank truck with water and adequate two-way communication facilities.

This document is critical for any bidder whose operations may involve fire risk within the specified region. It clearly defines the mandatory preventative measures, equipment, and operational restrictions that must be adhered to, directly impacting operational planning, costs, and compliance. Bidders must understand these requirements to accurately estimate resources and ensure safe operations.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for the State of Oregon, Area: Oregon Statewide. It provides the minimum wage rates and fringe benefits required for various occupations employed on contracts for Forestry and Logging Services.

• Occupational Listing: Details specific job titles (e.g., Brush/Precommercial Thinner, Forestry Equipment Operator, Tree Planter) with corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies Health & Welfare benefits ($5.55 per hour or $5.09 per hour under EO 13706) and outlines requirements for Paid Sick Leave (EO 13706).
• Vacation: Details paid vacation accrual (2 weeks after 1 year, 3 weeks after 10 years).
• Holidays: Lists eleven paid holidays per year.
• Uniform Allowance: Outlines requirements for uniform provision and maintenance reimbursement ($3.35 per week).
• Conformance Process: Describes the procedure for establishing wage rates for classifications not listed in the determination, including the use of Standard Form 1444 (SF-1444).

This wage determination is crucial for bidders to accurately estimate labor costs for any contract involving forestry and logging services in Oregon. Bidders must ensure their proposed wages and fringe benefits meet or exceed these minimums to comply with the Service Contract Act. The document also provides guidance on how to handle unlisted job classifications through the conformance process.