2026 Field Inventory Analysis Ongrid Area 8

Form / Attachment / Pricing Sheet

This document is a Non-Disclosure Agreement (NDA) required for parties involved in the Forest Inventory and Analysis (FIA) Program, PNW Research Station of the USDA Forest Service. It establishes the conditions under which proprietary information of the USDA Forest Service can be disclosed to a cooperator (referred to as the Recipient).

• Defines "Proprietary Information" broadly, including data, know-how, formulas, processes, designs, sketches, reports, customer lists, etc.
• Outlines specific conditions for handling confidential data, including:
  • Strict prohibition on copying or distributing sample site location data.
  • Prohibition on identifying sample site locations.
  • Use of data restricted to "collection, statistical, analytical and research purposes" and enhancement of the FIA Program.
  • Prohibition on disseminating owner-specific data to unauthorized individuals.
  • Requirements for secure computer storage with password protection and limited network access.
• Specifies that the agreement is effective for 5 years from the date of signature, with confidentiality obligations remaining in force for an additional 5 years post-expiration.
• Requires written notice for any modifications or termination.

This NDA is crucial for any potential bidder or cooperator who will be granted access to sensitive or confidential data related to the FIA program, particularly concerning sample site locations and inventory data. Bidders must understand and agree to these terms to handle the information appropriately and maintain confidentiality as required by the USDA Forest Service. Failure to comply could result in legal repercussions.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure services for locating and installing or remeasuring Forest Inventory plots on all lands and ownerships. The contractor will furnish all labor, equipment, supervision, transportation, operating supplies, and incidentals, with the exception of Government Furnished Equipment.

• Locating and installing or remeasuring Forest Inventory plots.

• Services to be performed on lands within Area 8, including plots located in BLM, Corporate, State Lands, Colville National Forest, Mt. Baker Snoqualmie National Forest, Okanogan National Forest, and Wenatchee National Forest.

• Estimated Period of Performance: 5/1/2026 – 10/31/2026.

• Anticipated contract type: Firm-fixed price.

• The government reserves the right to make multiple awards for different line items.

• Offers are due by April 8, 2026, at 3:00 PM (PT).

• Questions are due by April 1, 2026, at 3:00 PM (PT).

• Offers must include three separate attachments: Technical Capability (PDF), Past Performance (PDF), and Price (PDF).

• Award will be made to the offeror representing the best value to the Government, based on Technical Capability, Past Performance, and Price.

• Technical Capability will be rated as Acceptable or Unacceptable.

• Past Performance will be rated as Acceptable or Unacceptable, with "unknown" considered "acceptable."

• Price is the primary evaluation factor for determining award, though not formally scored.

• This acquisition is a Total Small Business Set-Aside.

• The applicable North American Industry Classification Standard (NAICS) Code is 115310.

• The small business size standard is $11.5 million.

• This solicitation incorporates provisions and clauses by reference, accessible electronically at www.acquisition.gov.

• Offerors are encouraged to conduct their own research into the area at their own expense.

• Attachments include: Statement of Work, Exhibits, Fire Protection and Suppression Plan, Non-Disclosure Agreement, and Wage Determination.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for locating and measuring Forest Inventory plots on various land ownerships within California, Oregon, Washington, and Region 6 administered land in Idaho.

• Locating and installing or remeasuring Forest Inventory plots on Federal, State, County, Local Government, private, and individual landowner properties.

• Providing digital delivery of all data and related work.

• Work must be performed in accordance with the "Field Instructions for the Annual Inventory of California, Oregon, Washington" and Region 6 administered lands in Idaho.

• Contractor performance will be evaluated using an Inspection Quality Form (EXHIBIT A).

• Full pay is awarded for scores of 95% or above.

• Scores between 85% and 94.9% result in proportional payment.

• Scores below 85% may require rework, with payment at the initial inspection percentage.

• Repeated failures or systemic quality issues may lead to rework of entire packets or replacement of personnel.

• The anticipated annual period of performance is May 1, 2026, to October 31, 2026.

• Critical plots must be completed by September 15, 2026.

• Projects will be located on all land ownerships within California, Oregon, Washington, and Region 6 administered land in Idaho.

• Access to plots may require various methods including hiking, horse packing, boat, airplane, or helicopter, with costs to be determined by the offeror.

• Contractor is responsible for coordinating access and obtaining permission from landowners, documenting all contacts.

• Trespassing is strictly prohibited.

• Crews must have a certified Crew Leader present during all field work.

• In California, each crew must include a Registered Professional Forester (RPF) on site.

• Contractors must use Government-supplied software for data collection and adhere to data handling procedures.

• Compliance with a Nondisclosure Agreement (NDA) is required.

• Specific fire precautionary measures must be certified.

• Landscape preservation and protection of streams, lakes, and reservoirs are required.

• A job-specific safety plan must be provided.

Form / Attachment / Pricing Sheet

This document contains a collection of exhibits that serve as attachments to a solicitation. These exhibits provide detailed instructions, forms, data, and guidance necessary for contractors to understand and execute the requirements of the opportunity. They cover various aspects of data collection, processing, hardware/software specifications, and safety.

• Exhibit A: Inspection Quality Form: A form for quality control during production inspections.
• Exhibit B: Field Instructions: Detailed guidance for annual inventory and special study field operations in California, Oregon, and Washington.
• Exhibit C: Nondisclosure Agreement: A standard NDA to be included with the solicitation.
• Exhibit D: Plot List: A list of critical plots with location data, ownership, and status, including a deadline of September 15, 2026, for critical plots.
• Exhibit E: Plot Vicinity Maps: Maps illustrating the geographical locations of plots.
• Exhibit F: Hardware, Software, and Data Processing Procedures: Specifies requirements for Personal Data Recorders (PDRs), personal computers, and submeter GNSS units, along with detailed data processing steps.
• Exhibit G: Landowner Contact: States that this form is not required for the solicitation.
• Exhibit H: Electronic Plot Files: Describes the structure and content of Electronic Plot Folders (EPFs), including historical and current survey files, and provides examples.
• Exhibit I: Electronic Plot Folder Inspection Form: A checklist for inspecting and verifying the completeness and accuracy of Electronic Plot Folders.
• Exhibit J: Electronic Plot Folder Instructions: Step-by-step guidance on transferring EPFs, installing Box Drive, and the general and detailed EPF processes, including packaging and loading into MIDAS.
• Exhibit K: Survey Grade GNSS Instructions: Detailed configuration and usage instructions for the JAVAD Triumph-2 GNSS Receiver, including setup on computers and mobile devices.
• Exhibit L: Forms and Guides: States that no forms or guides are included for this solicitation.
• Exhibit M: Safety Plan: Requires the Contractor to provide a detailed safety plan to the COR.

These exhibits are crucial for bidders to understand the technical requirements, data handling procedures, equipment specifications, and operational protocols. They directly inform the bidder's approach to fulfilling the contract, the resources they need to allocate, and the quality standards they must meet. The Plot List and Vicinity Maps provide geographical context, while the Hardware/Software and Data Processing exhibits detail the technical backbone of the operation. The EPF instructions are particularly important for understanding data submission and management.

Form / Attachment / Pricing Sheet

This document outlines the fire protection and suppression requirements for operations within the USDA Forest Service, Pacific Northwest Region. It details specific measures and precautions contractors must adhere to during the fire period and closed season.

• Fire Period and Closed Season: April 1 to October 31 annually, subject to change by the Forest Service.
• Fire Plan: Contractors must prepare and submit a fire plan in cooperation with the Contracting Officer.
• Fire Precautions: Specific measures include restrictions on smoking and open fires, requirements for fire extinguishers and tools on equipment (axes, shovels, Pulaskis), and specifications for spark arresters and mufflers on engines.
• Industrial Fire Precaution Levels (IFPL): Details different levels (Closed Season, Partial Hootowl, Partial Shutdown, General Shutdown) that dictate operational restrictions based on fire danger.
• Additional Fire Precautionary Measures: Requirements for a tank truck with specific water capacity and pumping capabilities, and adequate two-way communication facilities.
• Fire Security: Designation of a person for fire security services when IFPL is "I" or higher.
• Blasting: Specific requirements and potential suspension of blasting operations based on fire danger.

This document is critical for any bidder whose operations may involve activities within the National Forest during the fire period. It outlines mandatory safety measures, equipment, and operational restrictions that will directly impact project planning, execution, and costs. Understanding these requirements is essential for developing a compliant and competitive proposal.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 1977-0209, Revision No. 82) for the Forestry Industry in Washington Statewide. It establishes the minimum wage rates and fringe benefits required for service employees performing work under a federal contract covered by the Service Contract Act.

• Occupational Listing: Provides specific occupation codes and titles within the Forestry Industry (e.g., Brush/Precommercial Thinner, Choker Setter, Forestry Technician) along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Details required fringe benefits, including Health & Welfare rates ($5.55/hour or $5.09/hour under EO 13706), vacation time (accruing with years of service), and paid holidays (eleven per year).
• Uniform Allowance: Outlines requirements for providing uniforms and reimbursement for cleaning costs ($3.35 per week) if applicable.
• Executive Order Notes: Includes information on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), detailing their applicability and requirements for federal contractors.
• Conformance Process: Explains the procedure for requesting authorization of additional classifications and wage rates if an occupation is not listed in the determination.

This wage determination is critical for bidders to accurately estimate labor costs for the opportunity. Bidders must ensure their proposals reflect these minimum wage rates and fringe benefits for all covered service employees. Failure to comply can lead to contract non-compliance. The document also outlines the process for proposing alternative classifications if needed.