2026 Grissom ARB Air & Space Expo - Portable Restroom & Sanitation Services

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the "2026 Grissom ARB Air & Space Expo - Portable Restroom & Sanitation Services" solicitation (FA465426Q0005).

• Contract Length: The requirement is for a single event with no options. Bidders are directed to the SOW for further details.
• Previous Award: This is a new requirement, and there is no prior award information available.
• Restroom Placement: Bidders are directed to the SOW for information regarding restroom setup locations and site maps.

This Q&A document clarifies key aspects of the solicitation, particularly regarding the contract duration and the need to refer to the SOW for specific details on placement and scope. It confirms the requirement is for a single event and is a new requirement.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide portable toilets and portable hand-washing stations to support the Grissom Air and Space Expo at Grissom Air Reserve Base (ARB) from August 28-30, 2026. The services are needed to accommodate approximately 30,000 spectators per day, as well as base personnel and performers, during set-up, rehearsal, the airshow, and clean-up.

• Deliverables:

  • (220) Standard Porta-Potties
  • (30) ADA Compliant Portable Toilets
  • (75) Dual-Use Portable Hand Wash Stations
  • (8) Baby Changing Stations

• Placement: Units to be delivered and placed within 1 mile of Grissom ARB in government-directed locations, including parking areas, main spectator area, DV complex, performer area, control point, and fire department staging area. A diagram will be provided post-award.

• Maintenance: Units must be serviceable, neat, clean, and professional in appearance, free of dirt, debris, and pests. Cleaning requires thorough washing. All units must be sufficiently supplied with toilet paper, waterless hand sanitizer, soap, and water. The contractor is responsible for continuous supply and cleaning throughout the performance period and for immediate cleanup of any spills or debris.

• Servicing:

  • On-site attendant required August 29-30, 2026 (8:30 am - 5:30 pm) for checking units, spot cleaning, replenishing supplies, and locking unusable units.
  • Service 30 portable toilets, 10 hand-wash stations, and 3 portable toilets in the parking area on August 28, 2026, after aerial practice (approx. 5:00 pm).
  • Service all items after the airshow concludes on Saturday, August 29, 2026, including waste removal, interior cleaning, and waste tank replenishment.
  • Clean-up and removal of all items by August 31, 2026 (7:30 am - 4:30 pm).

• Period of Performance: August 28, 2026, through August 30, 2026.

• Placement: No earlier than August 26, 2026, and completed no later than August 27, 2026 (7:30 am - 4:30 pm).

• Pick-up: August 31, 2026 (7:30 am - 4:30 pm).

• Location: Grissom Air Reserve Base (ARB).

• Communication: Contractor must contact the on-site Government Representative daily and provide mobile numbers for employees.

• Authority of QA Personnel: The Government Representative (Capt Robert Grasmick) is authorized to direct placement and relocation of units.

• Access to Work Area: Grissom ARB is a USAF installation. Upon award, the contractor must contact the 434th Security Forces Squadron (SFS) at least 30 days prior to performance to screen all employees for access eligibility. Contractor employees and vehicles/equipment are subject to inspection and approval by 434 SFS.

Solicitation / RFP / RFQ

This document is a solicitation (FA465426Q0005) for "Air Show Portable Restrooms." The government is procuring portable restroom services for an air show.

• The primary deliverable is "Air Show Portable Restrooms."

• The Statement of Work (SOW) attachment provides detailed requirements for acceptance and inspection criteria.

• The contract type is implied to be Firm Fixed Price based on page 3.

• The period of performance is from 27 Aug 2026 to 31 Aug 2026.

• Offer Due Date: 06 May 2026, 04:00 PM Local Time.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference, and 52.212-5 is attached.

• Evaluation factors include Price and Technical Acceptability.

• This acquisition is set aside 100% for Small Business.

• NAICS Code: 562991 (Waste Treatment, Disposal, and Materials Recovery Facilities).

• Size Standard: USD 9,000,000.00.

• The document includes numerous FAR and DFARS clauses, including those related to payment, cybersecurity (CMMC), and limitations on subcontracting.

• An AFRC Ombudsman is available for concerns.

• Attachments include a Statement of Work, Clauses Incorporated by Full Text Appendix, and a Wage Determination.

Form / Attachment / Pricing Sheet

This document outlines specific clauses that are incorporated by full text into the solicitation. It details requirements and procedures related to an Ombudsman, potential Organizational Conflicts of Interest (OCI), the elimination of Class I Ozone Depleting Substances (ODS), health and safety on Government installations, and contractor access to Department of the Air Force installations.

• Ombudsman: Provides contact information and procedures for resolving concerns, emphasizing that initial concerns should be directed to the contracting officer.
• Organizational Conflict of Interest (OCI): Outlines potential OCI situations and requirements for offerors to disclose relevant information. It notes that OCI clauses may be modified during negotiations.
• Elimination of Class I Ozone Depleting Substances (ODS): Prohibits the use of Class I ODS in services or products and lists specific ODS substances.
• Health and Safety on Government Installations: Requires contractors to take precautions to preserve health and safety, adhere to AFOSH standards, and notes that violations can lead to contract termination.
• Contractor Access to Department of the Air Force Installations: Details requirements for obtaining base identification, vehicle passes, and security clearances for personnel working on installations. It also specifies procedures for returning credentials and reporting after-hours contact information.

This document is crucial for bidders as it establishes specific compliance requirements and operational procedures that will be part of the resulting contract. Understanding these clauses is essential for accurate proposal preparation, risk assessment, and successful contract performance. Bidders must pay close attention to OCI disclosure requirements, safety protocols, and installation access procedures.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4809, Revision 32) for the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations in the specified geographic area.

• Geographic Area: Indiana Counties of Cass, Fulton, Miami, and White.
• Occupational Listings: Provides a comprehensive list of job titles (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology) along with corresponding minimum hourly wage rates.
• Fringe Benefits: Details required fringe benefits, including Health & Welfare rates (standard and EO 13706 specific), vacation time, and paid holidays.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining their applicability and requirements.
• Footnotes: Includes specific notes for certain occupations, such as Computer Employees and Air Traffic Controllers, detailing applicability, exemptions, and special pay differentials (night pay, Sunday pay, hazardous pay).
• Conformance Process: Outlines the procedure for requesting additional classifications and wage rates not listed in the determination.

This wage determination is critical for any bidder on a federal contract in the specified Indiana counties that falls under the Service Contract Act. It dictates the minimum labor costs that must be factored into proposals, ensuring compliance with federal labor laws regarding wages, benefits, and working conditions. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.