2026 Independence Day Food and Beverages Service

SOL #: 19GY2026R0001Solicitation

Overview

Buyer

State

State, Department Of

U.S. EMBASSY GEORGETOWN

WASHINGTON, DC, 20520, United States

Place of Performance

Georgetown, GY-DE, Guyana

NAICS

Caterers (722320)

PSC

Food Services (S203)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/48459b4e60724f5aa1de9cff7d59eab3/view

Timeline

Posted

Mar 23, 2026

Last Updated

Apr 22, 2026

Submission Deadline

Apr 27, 2026, 6:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Embassy Georgetown is soliciting proposals for Food and Beverage Catering Services for the 2026 Independence Day Celebration in Georgetown, Guyana. This event, scheduled for July 2, 2026, will host approximately 500 guests. The contract will be awarded to the lowest priced, acceptable, responsible offeror. Offers are due by April 27, 2026, at 2:00 PM local time.

Scope of Work

The contractor shall provide comprehensive catering services, including:

Food Service: Cocktail-style catering for 500 guests, featuring six bite-sized pieces per person (five savory, one sweet), suitable for standing service, with self-service food stations. This includes preparation, presentation, tray circulation, and service staff.
Beverage Service: Provision of non-alcoholic and alcoholic beverages, including bar stations for Embassy-provided beer, wine, soft drinks, and water.
Corkage Fees: A firm, fixed-price corkage fee for handling and service of Embassy-provided beverages, including glassware and service materials.
Event Staffing: Sufficient trained personnel for setup, service, and breakdown, including serving staff, bartenders, cooks, supervisory personnel, and an onsite event planner.
Menu Proposal & Tasting: Offerors must submit a proposed menu with their quotation. A menu tasting will be conducted post-selection, with all associated costs included in the proposal.
Deliverables: Pre-event deliverables include a detailed event proposal, menu selections, service approach, staffing plan, and preliminary timeline. Event execution involves full service on July 2, 2026. Post-event deliverables include breakdown, cleanup, and removal of contractor materials.
All services must comply with local health regulations and U.S. Embassy standards.

Contract & Timeline

Contract Type: Firm Fixed-Price. Award will be based on the lowest price.
Period of Performance: Commences upon contract award and concludes after post-event cleanup.
Set-Aside: Unrestricted. All responsible sources may submit a quotation.
Pre-Proposal Conference: April 15, 2026, at 2:00 PM local time at the U.S. Embassy Georgetown. Vendors must RSVP by April 13, 2026.
Questions Deadline: April 17, 2026.
Offer Submission Deadline: April 27, 2026, no later than 2:00 PM local time.
Published Date: April 8, 2026.

Evaluation

Award will be made to the lowest priced, acceptable, responsible offeror. Past performance information will be used to assess capability and credibility. The Government may award based on the initial offer without discussion.

Additional Notes

Prices shall be expressed in Guyanese dollars. Offers must be submitted electronically to GeorgetownGSOProcurementDL@state.gov with the subject line: “Offer Enclosed – 19GY2026R0001.” The U.S. Government reserves the right to modify the scope of services or event date.