2026 Joint Base Charleston Air Show Sound Equipment
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force, specifically the 628 CONS PK at Joint Base Charleston, has issued a Solicitation (FA441826Q0014) for audio and visual services to support the 2026 Joint Base Charleston Air Show. This opportunity is a Total Small Business Set-Aside. The contractor will provide comprehensive sound equipment, public address systems, and LED screens for the event scheduled from April 30 to May 3, 2026. Offers are due by March 6, 2026, at 2:00 PM EST.
Scope of Work
The contractor is required to provide all personnel, equipment, materials, and supervision for the air show's sound and visual/public address system. Key deliverables include:
- Comprehensive Sound System: High-fidelity, full-range sound (minimum 1000 watts D-Class audio power) for an estimated 30,000+ daily guests, covering a 1,812-foot crowd line and extending 500 feet into the crowd, with modulation for VIP areas.
- Public Address & Communication: Multiple-channel sound mixing, minimum three wired and three wireless microphones, playback capabilities (CD, tape, mini-CD, computer, iPod), and equipment to pipe cockpit radio traffic and broadcast VHF/UHF air-to-ground communication. Redundant VHF radios for communication.
- Visual Displays: Two 17x10 LED screens for event information, live updates, and cockpit footage.
- Infrastructure: Announcer stage/elevated viewing platform (10'x10', 8ft height) with guard rails and steps.
- Operational Support: Setup and testing by April 30, 2026, continuous operation through May 3, 2026, and tear-down.
- Power: Contractor must provide an independent self-contained power source and backup generator with noise mitigation.
Contract Details
- Solicitation Number: FA441826Q0014
- NAICS Code: 532490 (size standard $40,000,000.00)
- Set-Aside: Total Small Business (100%)
- Place of Performance: Joint Base Charleston, Charleston AFB, SC 29404
- Period of Performance: April 30, 2026, to May 3, 2026 (for services delivery). Planning and arrival prior to April 30.
- Potential Termination Costs: Provisions for termination costs if the order is cancelled on specific dates (March 22, 2026, or April 1, 2026).
Submission & Evaluation
- Offer Due Date: March 6, 2026, at 02:00 PM EST.
- Evaluation Factors: Price and Past Performance, in that order of importance.
- Price: Evaluated based on the total quoted price for the base requirement plus four option years.
- Past Performance: Evaluated for recency and relevancy, with ratings from Substantial Confidence to No Confidence.
- Award Basis: The Government intends to award to the responsible vendor whose quote is most advantageous, considering price and other factors.
- FAR Clauses: Solicitation incorporates FAR clauses by reference and in full text.
Special Requirements
The Government will provide two non-smoking rooms for lodging and a courtesy rental car and golf cart for ground transportation. The contractor is responsible for personal liability insurance, reporting incidents, and ensuring all personnel abide by JBC security instructions. Offerors must provide a list of vehicles/trailers for base entry.