2026 Offutt AFB Air Show - Event Tent Rentals

Solicitation / RFP / RFQ

This solicitation is for the rental of event tents to support the 2026 Offutt Air Force Base Defenders of Freedom Air and Space Show. The government is procuring tent rental services, including delivery, setup, tear-down, and haul away.

• Rental of various sizes of event tents:

  • One 40ft x 80ft Command Tent
  • One 40ft x 75ft STEM Tent
  • Three 15ft x 30ft Security Checkpoint Tents
  • One 40ft x 135ft FSS Sponsor Tent

• All tents require delivery, setup, tear-down, and haul away.

• Tents placed on grass require stakes/equipment; tents placed on concrete require concrete/water weights/ballasts.

• The Statement of Work (SOW) and associated attachments provide detailed requirements.

• Contract Type: Not explicitly stated, but implied to be Firm Fixed Price based on "Pricing Arrangement: Firm Fixed Price" for each item.

• Period of Performance: August 6, 2026, to August 10, 2026.

• Estimated Value: Not explicitly stated, but the NAICS code 532289 has a size standard of USD 12,500,000.00.

• Offer Due Date: June 16, 2026, 11:00 AM CDT.

• Submission Instructions:

  • Submit signed and dated offers to the Contracting Office.
  • Minimum required information includes solicitation number, offeror's contact details, UEI, EFT indicator, information for evaluation factors, representations/certifications, and a statement of agreement with terms.
  • Submit one electronic copy of the completed pricing.
  • Submit a plan (max 3 pages) describing how the offeror will meet SOW requirements, including specifications for parts and equipment.

• Evaluation Criteria:

  • Offers will be ranked by total evaluated price (TEP).
  • Price reasonableness will be determined.
  • Technical quotes will be evaluated as technically acceptable or not technically acceptable based on SOW requirements.
  • Award will be made to the responsible offeror whose offer is most advantageous to the Government, considering price and other factors.
  • The government intends to award without discussions.

• This acquisition is set aside for Small Business.

• NAICS Code: 532289 (Other Similar Equipment Rental).

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-5 by reference.

• Payment requests for APF funded CLINs (0001, 0002, 0003) must be submitted via Wide Area WorkFlow (WAWF).

• Payment for NAF funded CLIN (0004) is via electronic funds transfer (EFT) to ap.invoices@afsv.net.

• Attachments include a Statement of Work (dated May 26, 2026) and an SCA Wage Determination (dated May 13, 2026).

Statement of Work (SOW) / Performance Work Statement (PWS)

To outline the responsibilities and major actions for providing tents for the Offutt Air Force Base “Defenders of Freedom” Air and Space Show.

• Provide all labor and materials for the following tents:

  • One (1) 40' x 80' Command Tent (clear-span with sidewalls, installed on grass)
  • One (1) 40' x 75' STEM Tent (clear-span with sidewalls, installed on grass)
  • Three (3) 15' x 30' Security Tents (high frame, no sidewalls, installed on concrete)
  • One (1) 40' x 135' FSS Sponsor Tent (frame, no sidewalls)

• Provide weighted ballasts/anchors sufficient to maintain tent integrity.

• Tents installed on concrete will require concrete and/or water ballasts.

• Tents must be tasteful in design and avoid a carnival-like appearance.

• Provide pictures of quoted tents for review and approval.

• Submit a timeline outlining expected delivery, setup, and removal.

• Tents to be installed by specified deadlines (e.g., Command, STEM, Security, and Sponsor tents by 8:00 AM CDT on August 7, 2026).

• Security tents must accommodate 8' tall metal detectors and allow for guest flow.

• Period of Performance: Thursday, August 6, 2026 through Sunday, August 9, 2026.

• Labor and materials delivery: No later than 3:00 PM CDT on Thursday, August 6, 2026.

• Tent setup completion: By 0800 Friday, August 7, 2026.

• Tent removal: No earlier than 3:00 PM Sunday, August 9, 2026.

• Location: Offutt Air Force Base.

• Contractor employees must undergo background checks and comply with installation access and security procedures.

• Foreign national employees require pre-coordination.

• Drilling into concrete apron is prohibited; grass installation requires a dig permit.

• Prohibited items on installation include ammunition, explosives, fireworks, drugs, firearms, certain knives, brass knuckles, offensive weapons, Tasers, and replicas of weapons.

• Contractor must have appropriate liability insurance.

• Contractor must adhere to a zero-tolerance policy regarding trafficking in persons.

• Furnish Material Safety Data Sheets (MSDS) for all cleaning/disinfection chemicals, certifying they are non-toxic and non-corrosive.

Form / Attachment / Pricing Sheet

This document is the Service Contract Act (SCA) Wage Determination No. 2015-5005, Revision No. 28, dated May 13, 2026. It establishes the minimum wage rates and fringe benefits required for various occupations performing services under contracts covered by the Service Contract Act in specific geographic areas.

• Geographic Area: Iowa Counties of Harrison, Mills, and Pottawattamie; Nebraska Counties of Cass, Douglas, Sarpy, Saunders, and Washington.
• Occupational Listings: Provides a comprehensive list of job classifications with corresponding hourly wage rates.
• Fringe Benefits: Details required fringe benefits, including Health & Welfare ($5.55 per hour or $222.00 per week) and paid sick leave provisions (EO 13706 rate of $5.09 per hour or $203.60 per week).
• Vacation and Holidays: Outlines requirements for paid vacation (based on years of service) and paid holidays (11 per year).
• Special Footnotes: Includes specific provisions for computer employees, night/Sunday pay for air traffic controllers and weather observers, and hazardous pay differentials.
• Conformance Process: Explains the procedure for classifying and determining wages for occupations not explicitly listed in the determination.

This wage determination is critical for bidders to accurately calculate labor costs for their proposals. It ensures compliance with federal labor laws by specifying the minimum compensation and benefits that must be provided to service employees working on covered contracts within the defined geographic locations.