22 ARW Hotel Lodging

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for commercial hotel accommodations for McConnell AFB, KS, provided on a rental basis.

• The commercial hotel shall furnish lodging accommodations for McConnell AFB personnel.

• Performance standards and requirements for these services are detailed within the document.

• Reservations: Must accept advance reservations 24/7. All reservations for Blanket Purchase Agreement (BPA) rates must be made through an authorized caller list approved by the Contracting Officer.

• Group Reservations: Require confirmation one month prior to the reservation date, with a list of names provided one week prior. Unfilled rooms are released two days before arrival.

• Rates: Single, double, and group rates are listed on a separate price agreement and are guaranteed from January 1 through December 31, unless per diem changes.

• Payment: Government Purchase Card is the primary method for direct bill reservations. Self-pay reservations are made by the member.

• Registration: Requires a valid form of ID. Hotels may require a credit card for incidentals.

• Taxes: "Direct bill" reservations are tax-exempt. "Paying Guest" reservations are subject to all applicable taxes.

• Disputes: Room rate disputes are settled between the hotel and authorized callers. Other billing issues are settled between the hotel and the guest.

• Quality Assurance: Government will monitor hotel performance through unannounced inspections.

• The SOW covers lodging accommodations for McConnell AFB, KS.

• Specific periods for rates and per diem limitations are outlined.

• Standard Lodging Facility: Bedrooms must meet specific standards including bed, linens, mattress, carpeting, lighting, TV, telephone, internet access, and bathrooms with specific fixtures. Services like vending areas, 24-hour check-in/out, and secure luggage storage are required.

• Heating, Air Conditioning, and Ventilation: Living quarters must have individual room-controlled heating and air conditioning.

• Furnishings and Equipment: Minimum furnishings include lamps, chairs, storage, mirrors, tables, TVs, and internet access.

• Security: Hotels must not disclose occupancy details to outside agencies. Authorized callers may split reservations to minimize security risks. Ground floor rooms must not be accessible from outside, and exterior doors require surveillance.

• Ozone Depleting Substances: Contractors shall not provide services or products requiring the use of Class I Ozone Depleting Substances (ODS).

Solicitation / RFP / RFQ

This solicitation seeks proposals to establish Blanket Purchase Agreements (BPAs) for commercial off-base lodging services for McConnell Air Force Base. This is a recurring requirement for a period of five years.

• Provision of commercial off-base lodging services.

• Services include single rooms for one person, double family rooms, group/single rooms (10+ persons), group/double rooms (two-person split price), and group/family rooms (not splitting payment).

• Product Service Code: V231 for all lodging types.

• Contract Type: Firm Fixed Price BPA.

• Period of Performance: Five years.

• Maximum per Order: $25,000.00 USD.

• Maximum Contractor Obligation: $350,000.00 USD.

• Solicitation Issue Date: 15 May 2026.

• Offer Due Date: 21 May 2026, 12:00 PM CT.

• Questions Due: 18 May 2026, 12:00 PM CT.

• Offers must be submitted in PDF format and include a signed copy of the solicitation with all representations filled in, and a completed pricelist.

• The government intends to award without discussion but reserves the right to conduct discussions.

• Evaluation factors for award are not detailed in this section of the document.

• This acquisition is set aside for Small Business.

• North American Industry Classification Standard (NAICS) Code: 721110 (Hotels and Motels).

• Size Standard: $40,000,000.00 USD.

• Attachment 1: Statement of Work.

• Attachment 2: Request for Pricelist.

• DFARS clauses related to essential contractor services and telecommunications equipment are included.

Form / Attachment / Pricing Sheet

This document is a "Request for Pricelist" for Hotel Lodging services. It serves as a form for offerors to submit their pricing for various room types.

• Offeror's Information: Fields for Offeror Name & Address, POC, Phone, Fax, E-Mail, CAGE, UEI, and Tax ID.
• Pricelist Table: Includes columns for ITEM, DESCRIPTION, QTY, UNIT, UNIT PRICE, and TOTAL PRICE.
• Room Descriptions: Specific room types are listed, including "Single Room for one person," "Double Family Room," "Group/Single (10 or more persons)," "Group/Double (Two-person split price charged per guest)," and "Group/Family (Not Splitting Payment)."
• Additional Information: A section for "ADDITIONAL INFORMATION (for Offeror Use)."
• Submission Details: Fields for "Submitted By," "{Insert Name and Title}," "{Signature}," and "{Date}."

This form requires potential bidders to provide their unit prices for different lodging scenarios. It is essential for preparing a complete and accurate quote or proposal for hotel lodging services. Bidders must fill out their contact information and the unit and total prices for each listed room type.