2320--DENTAL RENTAL VAN
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 5, is conducting a Sources Sought/Request for Information (RFI) to identify capable firms for the lease of a non-CDL box truck for dental equipment transport at the Martinsburg VAMC in Martinsburg, WV. This is for market research only, and responses are due by March 27, 2026, at 12:00 PM EST.
Scope of Work
The VA requires a vehicle lease contract for one (1) non-CDL box truck, with one base year and two option years. This truck will be used on the Martinsburg VAMC campus to transport used dental equipment from the new dental clinic to Building 500 for sterilization, and clean, sterilized equipment back to the clinic. Each truck is anticipated to make approximately four trips per weekday. The lease must include routine vehicle maintenance.
Key Truck Specifications:
- Length: 8 to 14 feet
- Features: Non-porous floor and sides, rear-loading with lift gate, equipment straps/racks/tie-downs.
- Climate Control: Must maintain temperatures between 60°F and 72°F, with a 115-volt shore power connection hookup.
- Preferred: Visually distinct from other vehicles.
Contract & Timeline
- Type: Sources Sought / Market Research (not a solicitation)
- Anticipated Duration (if solicited): One base year and two option years
- Set-Aside: While SDVOSB and VOSB firms are preferred, all capable firms are welcome to respond. Market research will inform future acquisition strategy, including potential set-asides.
- Response Due: March 27, 2026, 12:00 PM EST
- Published: March 18, 2026
Submission Requirements
Interested firms should email responses to james.ferro@va.gov. Submissions must include:
- Company Name, UEI, CAGE Code, Dun & Bradstreet Number.
- Point of Contact (name, phone, email).
- Socio-economic status (e.g., SDVOSB, VOSB, Woman-Owned), with proof of SBA certification for SDVOSB/VOSB and small business status via Representations and Certifications for all small businesses.
- Distributor or manufacturer status (if distributor, provide confirmation on company letterhead, manufacturer details).
- Current government contracts (contract number, type, items under contract, agency/schedule).
- Confirmation of ability to provide service at Martinsburg VAMC.
- Feedback on suggested NAICS (532111) and PSC (2320) codes, or suggestions for more appropriate codes.
- Invoicing methods and estimated rates.
- Required certifications (State and/or Federal).
- Any concerns, questions, or ambiguities regarding the Sources Sought.
Additional Notes
This RFI is for planning purposes only; the VA assumes no responsibility for costs incurred in response. The results will assist in developing the requirement and acquisition strategy.