250th Anniversary Illumination Program -American Embassy Bucharest

Solicitation / RFP / RFQ

This Request for Quotations (RFQ) from the U.S. Embassy Bucharest, Romania, seeks proposals for the design and implementation of an illumination program for the 250th anniversary of the United States. The program aims to project American colors (red, white, and blue) and/or symbolic imagery onto the U.S. Embassy to create a memorable visual experience, generate public excitement, and media coverage.

• Design and implement an illumination program.

• Project American colors and/or symbolic imagery onto the U.S. Embassy.

• Create a striking, memorable visual experience.

• The scope includes end-to-end planning, execution, and close-out of the illumination event.

• Specific tasks include site assessment and permitting, design and creative asset development, technical requirements, equipment supply, installation, operation, event night operations, and documentation/media deliverables.

• Two packages are suggested: "Low Complexity" focusing on American colors and recognizable symbols, and "High Complexity" featuring more engaging designs, images, and video projections.

• The government intends to award a firm-fixed-price purchase order.

• The total budget for proposals, including all costs, shall not exceed $60,000 USD.

• Period of Performance: June-July 2026.

• Value Added Tax (VAT) is not applicable and will not be included in CLIN rates or invoices.

• Quotations are due by April 17th, 2026, by 17:00 PM Bucharest time.

• Questions regarding the solicitation are due by April 09, 2026, by 17:00 PM Bucharest time.

• Submissions must be in English.

• Quotations must be submitted electronically to bucharestgsoprocurement@state.gov.

• Submissions must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) format, not exceeding 30MB per file.

• Proposals will be evaluated based on technical feasibility and clarity, demonstrated relevant prior experience, creativity and quality of design, permitting and logistics approach, cost-effectiveness, and ability to meet staffing and equipment requirements.

• Award will be made to the lowest priced, acceptable, responsible offeror.

• Offerors must be registered in the SAM (System for Award Management) database prior to submitting their proposal.

• The SF-1449 form and Section 1 (Pricing) must be completed and submitted.

• Bidders may propose one or more of the suggested site packages.

• The period of performance includes options for June 24th, 2026, July 4th, 2026, or an interval between these dates.

Solicitation / RFP / RFQ

This solicitation (RFQ 19R01026Q0008) is for the U.S. Embassy Bucharest Public Diplomacy Section to design and implement an illumination program. The goal is to create a striking, memorable visual experience using American colors (red, white, and blue) and/or symbolic imagery projected onto the U.S. Embassy, aiming to generate public excitement and media coverage.

• Design and implementation of an illumination program.

• Projection of American colors (red, white, and blue) and/or symbolic imagery.

• The U.S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.

• Discussions may be held with companies in the competitive range if needed.

• Questions Due: April 09, 2026, no later than 17:00 PM (Bucharest time) via email to bucharestgsoprocurement@state.gov.

• Quotations Due: April 17, 2026, on or before 17:00 PM (Bucharest time). Late submissions will not be accepted.

• Submission Method: Electronically via email to bucharestgsoprocurement@state.gov with the subject: "Quotation Enclosed for RFQ 19R01026Q0008-Illumination of US Embassy Bucharest, Romania."

• Format Requirements: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf). File size must not exceed 30MB per file; larger submissions must be split into multiple files, each under 30MB.

• Required Documents: SF-1449, Section 1 (Pricing), and any additional information required in Section 3.

• Proposals must be in English; incomplete proposals will not be accepted.

• Offerors must be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submitting their offer/proposal, as prescribed under FAR 4.1102. Failure to be registered may result in the proposal being considered non-responsible.

• The award will be based on initial quotations, without holding discussions, unless necessary.

• The document references Standard Form 1449 and Section 1 (Pricing) as required submission components.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for commercial items, identified by Solicitation Number 19R01026Q0008. The issuing office is the American Embassy Bucharest.

Details regarding specific supplies or services to be procured are to be found in the "SCHEDULE OF SUPPLIES/SERVICES" section, which is not fully detailed in the provided page. The document references FAR clauses 52.212-1, 52.212-3, and 52.212-4, with 52.212-5 and any addenda attached.

This is a solicitation for commercial items. The offer due date is April 17, 2026, at 17:00 local time.

Offers are to be submitted by the due date specified. Specific evaluation criteria are not detailed on this page but are referenced through the attached FAR clauses.

The acquisition is set aside as "UNRESTRICTED." No specific small business set-aside is indicated on this page.

This is page 1 of 65 pages. The document is a Standard Form 1449.