250th Anniversary Illumination Program -Downtown Bucharest

Solicitation / RFP / RFQ

This solicitation (RFQ 19R01026Q0009) seeks proposals to design and implement an illumination program for prominent Bucharest landmarks. The program aims to project American colors (red, white, and blue) and symbolic imagery, either static or video, to create a striking visual presence celebrating the U.S. 250th anniversary and fostering public excitement and media coverage.

• End-to-end planning, execution, and close-out of the illumination event.

• Site Assessment and Permitting: Conduct surveys to determine optimal projection angles, distances, and equipment placement.

• Design and Creative Assets: Develop illumination concepts featuring American national colors and imagery, technically optimized for building surfaces.

• Technical Requirements: Supply, transport, install, and operate projection/lighting equipment (minimum 20,000 lumens per projector), ensuring image clarity from 100 meters, safe installation, and a technical rehearsal.

• Event Nights Operations: Provide a qualified technical crew for real-time troubleshooting.

• Documentation and Media Deliverables: Capture a minimum of 20 high-quality photographs and one video per illuminated site, and provide a final media package.

• Three Site Packages: Bidders can propose one or more options:

  • Site Package 1 (Minimal Complexity): Static projections on government buildings, focusing on democracy and partnership.
  • Site Package 2 (High Complexity): Animated video projections on significant government buildings, with greater creative scale.
  • Site Package 3 (Calea Victoriei Corridor): A one-night illumination corridor along Calea Victoriei, inspired by iMapp and Spotlight festivals, requiring early engagement with local authorities.

• Contract Type: Firm-fixed-price purchase order.

• Estimated Value: Proposals may not exceed $60,000 USD (including all costs).

• Period of Performance: Bidders can propose options including June 24th (Embassy Independence Day Reception) and/or July 4th (Independence Day), or a range of dates.

• Bid Validity: Bids must be valid for twelve (12) months.

• Questions Deadline: April 09, 2026, 17:00 PM (Bucharest time).

• Quotation Deadline: April 17, 2026, 17:00 PM (Bucharest time).

• Submission Method: Electronically via email to bucharestgsoprocurement@state.gov. Subject line must be "Quotation Enclosed for RFQ 19R01026Q0009-250th Anniversary Illumination Program Downtown Bucharest Landmarks".

• File Format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf). File size must not exceed 30MB per email.

• Required Documents: SF-1449, Section 1 (Pricing), and additional information as required in Section 3.

• Evaluation Criteria: Proposals will be evaluated based on technical feasibility and clarity, demonstrated prior experience, creativity and quality of design, permitting and logistics approach, cost-effectiveness, and ability to meet staffing and equipment requirements. Award will be made to the lowest priced, acceptable, responsible offeror.

• Offerors must be registered in the SAM (System for Award Management) database.

• No specific set-aside is mentioned.

• Value Added Tax (VAT) is not applicable; the U.S. Embassy will apply for a tax exemption.

• Proposals must be in English. Incomplete proposals will not be accepted.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) issued by the American Embassy Bucharest for commercial items. The specific items being procured are detailed in the "Schedule of Supplies/Services" section, which is not fully visible in the provided page but is indicated to span multiple pages.

Details regarding the specific supplies or services required are to be found in Section 20, "Schedule of Supplies/Services," across multiple pages. Bidders must refer to this section for the exact nature of the procurement.

• Solicitation Number: 19R01026Q0009

• Offer Due Date/Local Time: April 17, 2026, 17:00

• Method of Solicitation: RFQ (Request for Quotation)

• Contract Type: Commercial Items

• Bidders are required to complete blocks 12, 17, 23, and 24 of the form.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4. FAR 52.212-3 and 52.212-5 are attached.

• Offerors must sign the document and return it to the issuing office.

• The acquisition is set aside as "UNRESTRICTED."

• The document is 65 pages long, with the provided pages being the first two.

• Payment will be made by the American Embassy Bucharest.

• The "Schedule of Supplies/Services" (Block 20) is the primary area for detailed requirements.

Solicitation / RFP / RFQ

This solicitation (RFQ 19R01026Q0009) from the Embassy of the United States of America in Bucharest, Romania, seeks proposals to design and implement an illumination program. The program aims to project American colors (red, white, and blue) and symbolic imagery, either static or video, onto prominent Bucharest landmarks. The goal is to create a striking and memorable visual presence to generate public excitement, media coverage, and a sense of shared celebration.

• Design and implementation of an illumination program.

• Projection of American colors (red, white, and blue) and symbolic imagery (static or video).

• Focus on prominent Bucharest landmarks.

• The government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.

• Award will be based on initial quotations, though discussions may be held if necessary.

• Questions Deadline: April 09, 2026, no later than 17:00 PM (Bucharest time) via email to bucharestgsoprocurement@state.gov.

• Quotations Due: April 17, 2026, on or before 17:00 PM (Bucharest time).

• Submission Method: Electronically via email to bucharestgsoprocurement@state.gov with the subject: "Quotation Enclosed for RFQ 19R01026Q0009-250th Anniversary Illumination Program Downtown Bucharest Landmarks."

• Format Requirements: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) file format. File size must not exceed 30MB per email; larger submissions must be split into multiple emails.

• Language: Proposals must be in English.

• Completeness: Incomplete proposals will not be accepted.

• Offerors must be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submitting their offer/proposal. Failure to be registered may result in the proposal being considered non-responsible.

1. SF-1449
2. Section 1, Pricing
3. Additional information as required in Section 3