30 LRS Grader Engine Replacement

Statement of Work (SOW)

To restore a John Deere 670G motor grader, serial number 1DW670GXCLD703405, to full operational status through a complete engine replacement and associated repairs. The grader is critical for base operations at Vandenberg Space Force Base (VSFB).

• Engine Removal: Remove the existing, defective John Deere Power Tech PSS 9.0L 6-cylinder engine.

• Engine Installation: Install a new John Deere Power Tech PSS 9.0L 6-cylinder engine, ensuring all components, systems (coolant, hoses, belts), and torque specifications meet Original Equipment Manufacturer (OEM) standards.

• ECM Reprogramming: Reprogram the Engine Control Module (ECM) to factory settings and verify integration with the new engine.

• Operational Tests: Conduct and document thorough operational tests, including ignition, idle, acceleration, fuel efficiency, emissions, and secondary functions.

• Roadworthiness Verification: Ensure the grader is restored to a roadworthy condition, compliant with Department of Transportation (DOT) regulations.

• Hazardous Material Management: Handle and dispose of all hazardous materials (e.g., engine fluids) in accordance with federal, state, and local environmental regulations.

• Component Storage & Transport: Securely store and transport engine components, adhering to the Defense Transportation Regulation (DTR).

• Repairs must be completed within 45 calendar days from receipt of an executed task order.

• All work must comply with OEM specifications, OSHA, and EPA standards.

• Hazardous materials must be managed and disposed of according to strict environmental regulations, including using the CalRecycle database for verification.

• Period: 45 calendar days from task order award.

• Place: Work to be performed at the contractor's certified workspace.

• Personnel Qualifications: Mechanics must be factory-trained and certified by John Deere for the Power Tech PSS 9.0L engine, with demonstrable expertise in repair, calibration, and troubleshooting.

• Workspace & Tools: Contractor must use their own fully equipped, John Deere-certified workspace and specialized tools. No Government Furnished Equipment (GFE) for tools.

• Parts: Exclusively use John Deere OEM replacement parts.

• Warranty: The replacement engine must include a minimum one-year OEM warranty for parts and labor.

• Documentation: Submit a post-repair compliance report, OEM parts log, ECM reprogramming logs, certificate of conformance, and hazardous material disposal certificates.

• Hazardous Material Disposal: Strict adherence to California environmental regulations for disposal of used engine oil and antifreeze/coolant.

• Safety: Personnel must wear appropriate Personal Protective Equipment (PPE) and adhere to site safety protocols.

Solicitation / RFP / RFQ

This document is a Single Source Justification for the replacement of a malfunctioning John Deere Power Tech PSS 9.0L 6-cylinder engine on a John Deere 670 G Grader. The government requires the removal of the old engine and replacement with a re-manufactured or rebuilt equivalent. The vehicle will be transported to the vendor's certified repair shop.

• Offeror's mechanics must be factory-trained and certified by the manufacturer.

• Repairs must use Original Equipment Manufacturer (OEM) parts.

• Contractor must reprogram the Engine Control Module (ECM) and conduct functional testing.

• The vehicle must be returned to a mission-ready and road-worthy status.

• Performance period not to exceed 45 days from contract award.

• The contract is justified as a single source due to the need for manufacturer-certified dealer locations to maintain warranty compliance and operational reliability.

• The justification cites FAR 13.106-1(b)(1).

• Not explicitly detailed in this justification document, but the requirement is for repair services from a manufacturer-certified dealer.

• This is a sole source justification, limiting competition to manufacturer-certified dealer locations.

• Market research identified only one vendor, Coastline Equipment, as authorized and equipped to perform the required repairs.

• Steps are being taken to preclude future single source awards by encouraging broader competition and exploring potential modifications to warranty terms.