30-Ton Trane HVAC Chiller

Justification and Approval (J&A) for Other Than Full and Open Competition

This document justifies the Department of the Air Force's (DAF) requirement to limit Heating, Ventilation, & Air Conditioning (HVAC) chiller procurements to specific brand manufacturers at each installation. The goal is to reduce the overall Total Cost of Ownership (TCO) by leveraging existing inventory data and Air Force Civil Engineer Center (AFCEC) standardization policy. This approach aims to allow competitive procurement among authorized distributors for selected HVAC chiller brands.

• The action covers all DAF HVAC chiller purchases from October 1, 2024, through September 30, 2029.

• Expected purchases number approximately [REDACTED] chillers, with an estimated demand value of [REDACTED].

• HVAC chillers are mission-essential equipment for maintaining required temperature and humidity parameters for critical infrastructure.

• The strategy involves using selected large manufacturers at an installation level, which is not expected to impact the commercial HVAC market.

• This is a Brand Name Class J&A, supporting multiple DAF installation-level HVAC chiller contracts.

• The contracting activity is the Air Force Installation Contracting Center (AFICC).

• Authority cited: 41 USC 3304(a)(1) - Only One Responsible Source - No Other Supplies or Services Will Satisfy Agency Requirements.

• Not applicable to this J&A document itself, as it justifies a procurement method.

• Market research included a Category Intelligence Report (CIR) in 2018 and a Sources Sought notice posted on SAM.gov on December 12, 2023.

• Competition will be maintained at the dealer/distributor level.

• The preponderance of local distributors for the selected brands are small businesses (92% of chiller purchases have been with small businesses).

• This J&A is a continuation of efforts initiated in 2019 to standardize HVAC procurement.

• Standardization aims to reduce training inefficiencies, increase maintainer effectiveness, and lower sustainment costs.

• Benefits realized include reduced spare part inventory, improved cybersecurity, enhanced resilience, and improved mission effectiveness.

• The DAF plans to continue data-driven analysis to validate the standardization strategy.

• Past interest in similar efforts included Carrier, Johnson Controls, Daikin Applied, and others.

Form / Attachment / Pricing Sheet

This document outlines the salient characteristics and warranty requirements for a 30 Ton Package Unit. It serves as a specification for potential bidders to understand the required features and performance of the unit.

Standard Unit Specifications:

• Dx Cooling with 54 kW electric heat
• Horizontal supply and return
• 30 Ton cooling capacity
• R-454B refrigerant
• 3 Phase, 208 Volt, 60 Hertz electric supply
• Barometric relief
• 2" MERV 8 High efficiency, throwaway filters
• 10 hp supply motor (750 RPM)
• 0-100% Economizer, dry bulb control
• Multi-speed fan
• Service valves
• Factory powered ground fault convenience outlet with disconnect switch
• Louvered condenser coil hail guards
• Advanced Control & BACnet/Modbus Communication (BCI)
• 5k SCCR
• Stainless steel drain pan
• Standard efficiency unit

Warranty Requirements:

• 1st year parts warranty
• 1st year labor warranty
• 1st year refrigerant warranty
• 5 year compressor warranty (excluding labor/refrigerant for years 2-5)
• Manufacturer's factory startup

This document details the specific technical requirements and warranty expectations for the 30 Ton Package Unit. Bidders must ensure their proposed units meet or exceed these specifications to be considered compliant. The information is critical for accurate proposal development and cost estimation.

Solicitation / RFP / RFQ

This solicitation is for the procurement of a 30-ton Trane HVAC Chiller Package. The government is procuring this item to meet operational needs at Shaw AFB, SC.

• The primary deliverable is a 30-ton Trane HVAC Chiller Package, identified by model number TEH360DEB1B2EC8A0D**0HB0M000000*0000X.

• The contractor shall provide all labor, equipment, materials, tools, parts, shipping, and other items necessary for delivery.

• The offeror must provide a written technical approach, not exceeding 5 pages, demonstrating technical acceptability based on the salient characteristics in Attachment 1.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5, along with DFARS clauses.

• Specific clauses related to electronic submission of payment requests (DFARS 252.232-7003), WAWF payment instructions (DFARS 252.232-7006), and health and safety on government installations (5352.223-9001) are included.

• Prohibition on the acquisition of covered defense telecommunications equipment or services is addressed (DFARS 252.204-7017).

• Pricing Arrangement: Firm Fixed Price.

• The contract period of performance is not explicitly stated, but prices must be valid through September 30, 2026.

• Availability of Funds: Funds are not presently available for this contract, and the government's obligation is contingent upon the availability of appropriated funds.

• Offerors must submit quotes including pricing for CLIN 0001, a technical approach (max 5 pages), discount terms, contractor information (name, CAGE code, GSA Schedule if applicable), point of contact, completed Reps & Certs, and a signed SF 1449.

• Contractor questions cutoff date: March 17, 2026, 10:00 AM EST.

• Quote due date: March 25, 2026, by 10:00 AM EST.

• Evaluation will be based on Lowest Price and Technical Acceptability. The government will evaluate the first three lowest priced offers for technical acceptability.

• This acquisition is set aside 100% for Small Business.

• NAICS Code: 333415, Size Standard: 1250.

• Delivery is FOB Destination.

• Delivery Schedule: 30 Calendar Days from Date of Award Receipt.

• Inspection and Acceptance Location: Destination (Shaw AFB, SC).

• The solicitation is 18 pages in length.