3.22 COG 2 Northeastern United States

Amendment / Modification

• Amendment 0001 removes certain CLINs from the solicitation that are no longer needed.

• Updates the address for CLIN 0339 (West Point, NY) to reflect the Directorate of Public Works.

• Clarifies that Certificates of Analysis/Quality are only required if bidding on CLINS for MGO, BDI, or JAA.

• States that vendors are not required to submit VIN information for every vehicle; a sample size is sufficient.

• Removes the requirement for Fuel Source Data Sheets for proposals.

• Specific CLINs are removed from the solicitation.

• Address information for CLIN 0339 is updated.

• Requirements for Certificates of Analysis/Quality are clarified.

• Documentation requirements for vehicle VINs and Fuel Source Data Sheets are modified.

• The removal of CLINs may affect which items bidders can offer on.

• Clarifications on required documentation may streamline proposal preparation.

Form / Attachment / Pricing Sheet

This document, "Attachment B - Schedule," provides a detailed schedule of items for an opportunity. It outlines specific delivery requirements, periods of performance, and associated pricing information for various fuel types.

• Item Numbers: Each entry is identified by an item number (e.g., 0046, 0227).
• Quantities: Specifies the quantity for each item (e.g., 68,000.000 UG6).
• Period of Performance: Defines the contract duration (e.g., 04/01/2026-03/31/2029).
• Escalator and Base-Ref: Provides information on price escalation and base reference dates/prices.
• NSN (National Stock Number): Identifies the specific product being procured.
• Delivery Identification: Includes codes and descriptions for delivery locations.
• Delivery Address: Specifies the physical address for delivery.
• Service Code, Delivery DODAAC, Ordering Office DODAAC: Identifies relevant service and ordering codes.
• Mode: Indicates the mode of delivery (e.g., TANK WAGON, TANK TRUCK).
• Tank Information: Details the number of tanks, capacity, type, and tank location.
• Delivery Hours: Specifies the operational hours for delivery.
• Delivery Notes: Contains crucial information such as special access requirements, notification procedures, minimum delivery quantities, required equipment (nozzles, adapters, hoses), environmental compliance, and contact points for delivery coordination. It also includes specific fuel properties for diesel fuel, such as cloud point requirements.
• Special Messages: Highlights any unique or critical messages, such as security clearance requirements or escort needs.

This document is critical for bidders as it details the specific items being procured, their quantities, delivery locations, periods of performance, and delivery requirements. Understanding these details is essential for accurately pricing proposals, planning logistics, and ensuring compliance with all specified conditions. The "Delivery Notes" section is particularly important for identifying potential challenges or specific operational requirements that may impact proposal preparation and execution.

Form / Attachment / Pricing Sheet

This document is a 'Line Item Price Offer Sheet' (Attachment A) provided in Excel format. It serves as a template for bidders to submit their pricing for various fuel items across different states and groups. Bidders are expected to fill in their offer prices.

• Product Information: Includes item number, NSN, product description (e.g., GASOLINE, AUTOMOTIVE; DIESEL FUEL; FUEL OIL,BURNER; GAS OIL,MARINE; TURBINE FUEL,AVIATION; BIODIESEL), and product code.
• Quantities: Specifies the quantity required for each item.
• Activity & Set-Aside: Indicates the type of activity (e.g., DOD, VA, USCG, ARMY) and any set-aside designations (e.g., SB, SDVOSB, SDVOOSB, WOSB).
• Location: Details the State (CT, MA, ME, NH, NJ, NY, PA, RI, VT) and specific county or address where the fuel is to be delivered.
• Pricing: Includes 'Base Ref' (likely a reference price or unit cost) and 'Per GAL Offer Price' where bidders are expected to enter their proposed price per gallon.

This sheet is critical for bidders to understand the specific fuel products, quantities, and delivery locations required. Bidders must accurately complete the 'Per GAL Offer Price' column for each line item to submit a compliant proposal. The provided prices serve as a basis for the government's evaluation.

Form / Attachment / Pricing Sheet

This document provides instructions and guidance for external users registering for an AMPS (Account Management and Provisioning System) account. It details the steps required to set up a new account, including password rules, security questions, user information, and selecting a user type.

• Password Rules: Specifies requirements for creating a strong password (length, character types, restrictions).
• Security Questions: Outlines the need to set answers for three out of four provided security questions for account recovery.
• User Information: Details the personal and contact information required, including name, email, address, and phone number.
• User Types: Explains the different user categories (Federal Agency User/Contractor, Supplier/Vendor, Public, New DLA Employee) and the specific information required for each.
• Security Officer and Supervisor Information: For certain user types, requires contact details for a Security Officer and Supervisor.
• Registration Process: Step-by-step instructions for navigating the AMPS gateway, selecting user type, entering information, setting security questions and password, and completing the registration.

This document is crucial for vendors (identified as 'Supplier/Vendor' user type) who need to register for an AMPS account to access DLA systems or conduct business. It guides them through the account creation process, ensuring they have the necessary information and understand the requirements for successful registration. Vendors must follow these steps to obtain the required access.

Form / Attachment / Pricing Sheet

This document is a PDF portfolio that requires Adobe Acrobat X or Adobe Reader X (or later) for optimal viewing. It prompts the user to download Adobe Reader if they do not have a compatible version.

• A visual representation of a PDF portfolio.
• Text instructing users to open the document in a specific software version.
• A button to "Get Adobe Reader Now!"

This document does not contain substantive information related to the opportunity's requirements, scope, or submission details. It is an administrative notice regarding the format of the attached document.

Form / Attachment / Pricing Sheet

This document provides a step-by-step guide for authorized vendors to request the Offer Entry Tool (OET) Vendor role within the new AMPS system. This role is specifically for External Vendors and Contractors.

• The process involves logging into AMPS, accepting the DLA Privacy Act Statement, updating user information (ensuring User Type is 'Vendor' and Organization Name is 'DLA External'), selecting the 'Energy OET' role, providing a justification for access, and submitting the request.
• Key mandatory fields include User ID, Last Name, User Type, Organization Name, City, State, Postal Code, and Country. Mandatory entries are marked with a red asterisk.
• A justification is required, stating the vendor's need to submit offers via the Offer Entry Tool. Attachments (PDF, <2MB each) can be uploaded.
• The system generates a System Authorization Access Request (SAAR) number upon submission.

Vendors who need to submit offers for DLA Energy Contracts through the Offer Entry Tool must follow this guide to obtain the necessary OET Vendor role in AMPS. This document outlines the specific steps, required information, and system access procedures.

Form / Attachment / Pricing Sheet

This document is Standard Form 1449, Solicitation/Contract/Order for Commercial Items. It is used by offerors to provide pricing and contract information for commercial items.

• Blocks for offeror information, contract details, solicitation information, and delivery instructions.
• A schedule section (Block 20) for itemizing supplies/services, quantities, unit prices, and amounts.
• Sections for government acceptance, payment, and administrative details.

Bidders must complete specific blocks (12, 17, 23, 24, and 30) on this form to submit their offer. It serves as the primary document for detailing pricing and agreeing to the terms and conditions of the solicitation or contract for commercial items.

Form / Attachment / Pricing Sheet

This document is Attachment K, a submission checklist for the SPE605-25-R-0222 solicitation for Purchase Program 3.22 COG 2. It outlines the required documents and information that offerors must include with their proposals to be considered timely and complete.

• Offer Submission Deadline: January 15, 2026, 12:00 pm EST.
• Registration: Offerors must be registered on SAM.gov.
• Adherence to FAR: Offerors must follow FAR 52.212-1 Instructions to Offerors.
• Supplier and Transportation Agreements: Copies are required for all fuel types solicited, including details on trucks, VIN numbers, and jet fuel dedication. If not dedicated, cleaning procedures must be submitted.
• Commitment Letter: A commitment letter from the offeror's supplier is required.
• Certificate of Analysis (COA): COAs for all fuel types offered must be submitted within 90 days of submission and approved by DLA quality.
• Standard Form (SF) 1449: A completed and signed SF 1449 is required.
• Proposal Statement: A statement for each fuel offered, confirming the offeror's intent to deliver conforming to specifications.
• Amendments: A signed copy of all issued amendments.
• Fuel Source Data Sheet: Required.
• Pricing: Offerors must submit pricing for all line items in an aggregate group for award consideration.
• Specific Filled-Out Sections: Includes TRANSPORT TRUCK AND/OR TRUCK AND TRAILER FREE TIME AND DETENTION RATES (PC&S), NOTIFICATION OF CHANGE IN TRANSPORTATION COMPANY (PC&S), ELECTRONIC TRANSFER OF FUNDS PAYMENTS – FEDERAL RESERVE WIRE TRANSFER SYSTEM, FAR 52.204-24 Representation, FAR 52.209-5 Certification, FAR 52.12-3 Offeror Representations and Certifications, AUTHORIZED NEGOTIATORS, and NOTIFICATION OF TRANSPORTATION COMPANY TO BE UTILIZED IN THE DELIVERY OF PRODUCT (PC&S).

This checklist is critical for bidders to ensure their proposals are complete and meet all submission requirements, thereby avoiding disqualification. It details the specific documents, statements, and certifications needed for a compliant offer.

Form / Attachment / Pricing Sheet

This document, "Attachment J - Special Instructions," provides specific instructions and definitions related to economic price adjustments (EPA) and delivery/ordering periods for this contract. It details how price changes will be handled, including ceilings, definitions of market prices, and procedures for notification and calculation.

• Upward Ceiling on Economic Price Adjustment (Fixed-Price): Limits total price increases to 350% of the original base price per item, with procedures for proposing revised ceilings.
• Economic Price Adjustment - Market Price (PC&S) (Ethanol): Defines "Award Price" and "Base Market Price," and outlines the process for calculating "Adjusting Market Price" based on delivery dates.
• Price Adjustments: Specifies procedures for notifying the Contracting Officer of price changes (supplier's price, industry publication, or contractor's posted price) and the calculations involved.
• Transport Truck and/or Truck and Trailer Free Time and Detention Rates: Defines free time for unloading and the rates for detention beyond free time.
• Delivery and Ordering Periods: Specifies the ordering period (April 1, 2026 - March 31, 2029) and the delivery period (48 hours after order receipt to 30 days after the ordering period ends).
• Proposal Acceptance Period: Requires a minimum acceptance period of 120 calendar days.
• E-mail Proposals: Outlines the process for submitting proposals via e-mail, including the required e-mail address, acceptable file formats, and size limitations.
• Transportation Company Information: Requires offerors to provide information on transportation companies to be used, including their authorized states of operation.
• Conversion Factors: Provides tables for converting units of measure and typical densities for various fuel products.
• Evaluation of Offers (Exceptions/Deviations): States that offers are expected to be in full compliance and that exceptions/deviations may lead to rejection.
• Special Note: Definitions: Provides definitions for terms used throughout the contract, such as Quality Assurance Representative (QAR), Ordering Officer, and various acronyms related to transport modes.

This document is crucial for bidders as it directly impacts pricing, delivery timelines, and proposal submission requirements. Understanding the economic price adjustment clauses, delivery periods, and proposal submission methods is essential for preparing a compliant and competitive offer. The definitions and conversion factors are also important for accurate pricing and understanding contract terms.

Form / Attachment / Pricing Sheet

This document is an attachment to a SAM.gov opportunity record. It is a PDF portfolio that requires Adobe Acrobat X or Adobe Reader X, or later, for optimal viewing.

• The document is a PDF portfolio.
• Users are prompted to use specific software versions for the best experience.

Bidders need to ensure they have the correct software to open and review this attachment. Failure to do so may hinder their ability to access important information related to the opportunity.

Solicitation / RFP / RFQ

This solicitation (SPE60525R0222) is for commercial items, specifically fuel, for the COG 2 PC&S Purchase Program. It is a Request for Proposals (RFP) and will be evaluated in accordance with FAR 52.212-2.

• Procurement of various fuel types (e.g., Turbine Fuel, Aviation Jet, Gasoline, Diesel Fuel, Fuel Oil).

• Delivery is FOB destination for most requirements.

• Offerors must submit pricing in Unit per US Gallon format.

• Fuel specifications are detailed in Attachment C (DLA Energy C QAP) and Attachment D (DLA Energy E QAP).

• Contract Type: Fixed-Priced, Requirements contract with Economic Price Adjustment (EPA).

• Period of Performance: April 01, 2026, through March 31, 2029.

• Estimated Value: Approximately $205,106,485 for 53,139,000 gallons across 484 line items.

• Offer Submission Deadline: January 15, 2026, at 12:00 P.M. (noon) EDT.

• Offers must be submitted electronically via the Offer Entry Tool (OET).

• Offerors must be registered in the PC&S OET application and request roles via AMPS.

• Offerors must hold prices firm for 120 calendar days from the offer receipt date.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA) source selection process.

• Award will be made on an "all or none" basis by location.

• Q&A Period: Questions must be submitted in writing via email by December 23, 2025, at 4:00 P.M. EDT. Oral questions will not be addressed.

• This procurement is a TOTAL SMALL BUSINESS SET ASIDE.

• NAICS Code: 324110

• Small Business Size Standard: 1500 employees or capacity to refine no more than 200,000 barrels per calendar day.

• 484 line items are set-aside for small businesses.

• 87 line items are set-aside for Service-disabled Veteran-owned Small Businesses (SDVOSBs) for VA locations.

• 92 non-VA locations are set-aside for SDVOSB concerns.

• SBA approved a waiver for the Non-manufacturer Rule (NMR) for line items over the SAT.

• This is an open continuous Solicitation with successive closing dates, remaining open until September 30, 2027.

• Amendments will be issued for new requirements.

• Required documents include: Written Acknowledgment, Certificates of Analysis/Quality, Supply Commitment Letter, Transportation Agreement, and Truck information.

• Attachments include: Price Offer Sheet, Schedule, Fuel Specifications (CQAP/EQAP), AMPS/OET guides, SF1449, Submission Checklist, and Special Instructions.