3426--Etching Laser and batch etching services

Solicitation / RFP / RFQ

This document outlines the evaluation factors for quotations submitted in response to a solicitation for commercial products and commercial services. It details how the government will assess offers to determine the best benefit.

Not explicitly detailed in this document, which focuses solely on evaluation criteria.

Not detailed in this document.

Quotations will be evaluated using a comparative evaluation process (FAR 13.106-2 (b) (3)), comparing them against each other to find the best overall benefit to the Government. The Government may select a quotation that exceeds minimum requirements if it offers additional benefit. Alternate quotations are not accepted. Each response must meet minimum requirements.

Evaluation Factors:

• Technical or Quality: Assessed based on the extent to which the quotation meets or exceeds government requirements as outlined in the solicitation and instructions to quoters.
• Past Performance: Evaluates the risk associated with a quoter's likelihood of success, based on previous experience, customer surveys, CPARS, or other reasonable sources.
• Veterans Involvement: Credit is assigned for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) or Veteran-Owned Small Businesses (VOSB) as the prime contractor. To receive credit, offerors must be registered and verified in the VIP database at the time of quotation submission and award, and meet federal small business size standards. Non-SDVOSB/VOSB quotations using SDVOSBs or VOSBs as subcontractors will receive consideration. Quoters must identify proposed SDVOSB/VOSB subcontractors, describe their role, and provide approximate dollar values. Proposed subcontractors must also be registered and verified in the VIP database and meet size standards.
• Price: Evaluated by summing all line-item prices to determine the Total Evaluated Price.

Specific mention of evaluation credit for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB), with registration requirements in the VIP database.

This document is an addendum to FAR 52.212-2 and uses a deviation. It does not contain the full solicitation details but focuses exclusively on the evaluation methodology and criteria.

Amendment / Modification

This document is an addendum to FAR 52.212-1, "Instructions to Offerors—Commercial Products and Commercial Services," specifically a deviation effective August 2025. It supersedes the current FAR 52.212-1 for this solicitation and is tailored for Simplified Acquisition Procedures.

Key instructions for offerors include:

• Submission Requirements: Offers must be signed, dated, and submitted by the specified deadline. Minimum required information includes the solicitation number, Offeror's name/address/phone, Unique Entity Identifier (UEI), EFT indicator (if applicable), information for evaluation factors (per 52.212-2 or solicitation), responses to required representations and certifications (excluding those in SAM), and a statement of agreement with solicitation terms.
• Offer Acceptance Period: Offerors must agree to hold prices firm for 60 calendar days from the receipt date, unless otherwise specified.
• Late Submissions: Offers received after the deadline are considered late and generally will not be considered, unless received before award and acceptance would not unduly delay the acquisition. Late modifications favorable to the Government may be considered.
• Emergency Extensions: In case of government process interruption due to emergencies, the receipt date may be extended to the next business day.
• Withdrawal: Offers can be withdrawn by written notice received before award.
• Contract Award: The Government anticipates awarding without discussions, so initial offers should be the best terms. The Government reserves the right to conduct discussions if necessary, reject offers, accept other than the lowest offer, and waive informalities.
• Debriefings: If provided, debriefings will include evaluation of weak factors, overall ratings of successful and debriefed offerors, ranking, award rationale, and make/model for commercial products.

This addendum modifies and supersedes the standard FAR 52.212-1 provision for this solicitation.

This document provides specific instructions on what must be included in an offer, the period for which offer prices must remain valid, and procedures for late submissions and withdrawals. It also clarifies the Government's intent to award without discussions, emphasizing the importance of the initial offer.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, issued as an RFQ, for a Laser Etcher for Surgical Equipment and associated etching services. The Department of Veterans Affairs (VA) Great Lakes Acquisition Center, on behalf of the Clement J. Zablocki VA Medical Center, is seeking to procure this equipment and services to meet FDA requirements for uniquely identifiable and traceable medical instrumentation. This will standardize processes and enhance patient safety and regulatory compliance.

• Equipment: NuTrace NUX-20 NG Laser Unit with accessories (Scanner R+ Healthcare, Fume extractor, safety glasses, electropolishing unit, proprietary solution).

• Services: Laser etching and data marking for approximately 40,000 surgical instruments, integration into the Censitrac tracking system, and validation of mark readability and permanence.

• Training: Up to 32 hours of combined online and onsite training, including Laser Institute of America (LIA) certification for two facility staff.

• Maintenance: One-year service contract for the laser system, including preventive maintenance and onsite support.

• Period of Performance: One year, not to exceed 12 months.

• Place of Performance: Clement J. Zablocki VA Medical Center, Milwaukee, WI.

• Submission Deadline: May 13, 2026, 12:00 PM Central Time.

• Submission Method: Quotes must be sent via email to Steven MacDonald (steven.macdonald@va.gov).

• Evaluation Factors: Award will be based on a comparative evaluation of quotes considering Technical or Quality, Past Performance, Veteran Involvement, and Price.

• This solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) vendors.

• NAICS Code: 332812 (Small business size standard: 600 Employees).

• PSC Code: 3426.

• The solicitation is issued under FAR subpart 12.202, "Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services."

• Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website.

• Quoters must state their acceptance of the solicitation's terms and conditions or list any exceptions.

• Referenced attachments: Attachment 2 (Tailored FAR 52.212-1) and Attachment 3 (Tailored 52.212-2).

Solicitation / RFP / RFQ

This is a Brand Name or Equal Request for Quote (RFQ) for a nuTrace Laser Etcher System for the Clement J. Zablocki VA Medical Center in Milwaukee, WI. The acquisition is for the Lowest Price Technically Acceptable (LPTA) offer.

• nuTrace NUX-20 NG laser unit (1 EA)

• NuTrace R+ Scanner (10 EA)

• LASER ETCHING (1 JB)

• LASER START UP TRAINING (2 EA)

• ONE YEAR EXTENDED SERVICE SUPPORT (1 YR)

• All equipment shall be delivered and installed FOB Destination within 30 calendar days after receipt of Notice of Award and/or Purchase Order.

• Offerors must be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller for the proposed products.

• Not specified in this document.

• Award will be made to the lowest price technically acceptable offer.

• All quotations must be sent to the Great Lakes Acquisition Center (GLAC) to Contract Officer Steven MacDonald via email at steven.macdonald@va.gov.

• Submission deadline: April 29, 2026, 12:00 PM Central Time.

• Late submissions will be treated according to FAR 52.212-1(f).

• Only emailed quotes will be accepted.

• This acquisition is unrestricted.

• NAICS Code: 332812 (Coating, Engraving, Heat Treating, and Allied Activities)

• Size Standard: 500 employees

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference. FAR 52.212-3 and 52.212-5 are attached.

• Security & Privacy Control: C&A requirements of VHA Handbook 6500.6 do not apply. No C&A or MOU/ISA is required.

• Invoices shall be submitted electronically in accordance with VAAR 852.232-72 upon receipt of equipment.

• Government Invoice Address: Department of Veterans Affairs, Financial Services Center, PO Box 149971, Austin, TX 78714-9975.

Solicitation / RFP / RFQ

This solicitation is for the purchase of a NuTrace Laser Etching system, or an equivalent, along with associated accessories and staff training. The system will be used by the Milwaukee VA Medical Center Sterile Processing Service to track and identify surgical instruments.

• NuTrace Laser Etching system or equivalent

• Associated accessories

• Staff training

• Not specified in this document.

• Response Date/Time/Zone: 04-29-2026 12pm CENTRAL TIME, CHICAGO, USA

• Archive: 15 days after the response date.

• Not specified in this document.

• Solicitation Number: 36C25226Q0417

• NAICS Code: 332812

• Product Service Code: 3426

• Place of Performance: Clement J. Zablocki VA Medical Center, 5000 West National Ave., Milwaukee WI 53295, USA

• Contracting Office Address: Department of Veterans Affairs, 36C252, 115 South 84th Street, Suite 101, Milwaukee WI 53214-1476

• Point of Contact: Steven MacDonald, Contract Officer, steven.macdonald@va.gov, 414-844-4882