3510--Sources Sought - scrubEx Uniform Issue Control System Brand name or Equal w/ data monitoring via cloud or network

Quick Summary

The Department of Veterans Affairs (VA), NCO20, is conducting a Sources Sought for market research to identify qualified sources for a scrubEx Uniform Issue Control System, brand name or equal, with data monitoring via cloud or network. This effort aims to inform future acquisition decisions and determine potential set-asides. Responses are requested from Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Business Manufacturers, other Small Businesses, and large businesses.

Scope of Requirement

The VA seeks a scrubEx Uniform Issue Control System, or an equal product from Manufacturer IPA (Innovative Product Achievement), to include:

• Dispensing/Receiving Units: scrubEx® 2.0 LV Remote Receiver (2), MV Dispenser/Receiver (2), LV Dispenser (3).
• Services: Pre-Installation, Installation, Start-Up, and Training (1 base, 6 additional units), Customer Server Update (1).

Key Salient Characteristics for "equal" products include: network capability, employee number/card dispensing, RFID tracking for scrub receipt, cloud-based inventory accessible from TCPF Office and PVAMC Uniform room, collection device capacity of 256 scrub sets, specific dimensions (width 24-26", height 72.4-78.2", depth 16.6-38.1", weight 430-473.9 lb), power requirements (110V 60Hz to 230C 50Hz), 10-24 hours battery backup, capacity for 38-170 sets (340 items), ability to meet unique sizing, UHF/RFID compatibility with cloud/networked data monitoring, reporting software for usage/outages/fail rates, and a minimum 1-year warranty.

Contract Details

The intended contract is a firm-fixed price supply purchase. The SBA Non-Manufacturer Rule is applicable, and no waiver will be sought. The anticipated NAICS code is 339112 (Surgical and Medical Instrument Manufacturing) with a small business size standard of fewer than 1,000 employees.

Submission Requirements

Potential contractors must submit the following information to peter.park2@va.gov:

1. Company name, address, point of contact, phone, email, and UEI.
2. Identification of company size and socioeconomic status (SDVOSB, VOSB, WOSB, HUBZone, Small Business Manufacturers, Other Small Business, Other than Small Business) against NAICS 339112.
3. Proof of SBA certification for socioeconomic businesses.
4. If not a manufacturer, proof of authorized dealer/reseller status; equipment must be new.
5. A courtesy quote for price reasonableness.
6. For "equal" products, clearly identify the item by brand name/make/model and provide descriptive literature demonstrating compliance with EACH salient characteristic.
7. Country of origin for all items.
8. Names of manufacturers and, if applicable, a narrative on meeting the non-manufacturer rule (13 CFR § 121.406(b)).

Eligibility & Set-Aside

This is a market research effort to determine the appropriate set-aside. Responses are sought from all business types, including SDVOSB, VOSB, Small Business Manufacturers, other Small Businesses, and large businesses, to assess the marketplace for this requirement.

Response Deadline & Contact

Responses are due by March 12, 2026, at 3:00 PM Pacific Time. Point of Contact: Peter Park, Contracting Officer, at peter.park2@va.gov. Place of Performance: Portland VA Medical Center, 3710 Southwest US Veterans Hospital Rd, Portland, OR 97239.

Important Notes

This notice is for market research only and does not obligate the Government to issue a solicitation or award a contract. The Government will not pay for response costs. Offerors must be registered in SAM.gov, and completion of the Online Representations and Certifications Application in SAM is desirable.