353 SOW FM9 ARMAG project 3 - Intrusion Detection System IDS Integration

Amendment / Modification

This amendment incorporates the Government's answers to Contractor questions, as detailed in an attached RFI document. No other changes are made to the original solicitation.

• The primary change is the inclusion of answers to contractor questions, provided in a separate RFI document.

• The amendment does not explicitly state any changes to proposal deadlines or submission requirements. Bidders should refer to the attached RFI document for any potential impact on their proposals.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for an Intrusion Detection System (IDS) and associated integration work.

• Connectivity Requirements: The government stated that due to time constraints, vendors should quote based on the information provided in the current SOW and will not conduct a site survey. Vendors are responsible for identifying electrical and connectivity needs.
• Government Furnished Equipment (GFE): A list of GFE is provided, including the Vindicator Headend/Workstation, VBM 3 Badge Manager Workstation, AE SAW 2 Client Workstation, V3 IDS Encryption Wire, UPS, badging software, six (6) ICD-705 units with specific components (Vindicator V3 Encryption Wire Panel, Two Factor Reader/Keypad, Balanced Magnetic Switches, motion sensors, SE VSC Site Commander), and additional networking equipment (6x IE-3300-8T2S-E++, 1x C9300-24S-A, 7x power supplies). The end-user location is responsible for final connections.
• Host Nation Permits: The contractor is responsible for obtaining necessary permits from the host nation.
• Solicitation Extension & Performance Period: The government will not extend the solicitation for material sourcing as no parts need to be ordered. The work is described as system integration only, with a completion date of April 1, 2026. While there may be some flexibility on completion dates, the government believes 150 days exceeds the acceptable timeline for integration without material shipment. Vendors should include time constraints for work and clearances in their quotes, which will be evaluated accordingly.

Vendors must base their quotes on the existing SOW and provide their own site assessment for connectivity. The contractor is responsible for permits. The performance period is expected to be shorter than 150 days, focusing solely on integration without material procurement. Quotes will be evaluated considering the time required for work and clearances.

Amendment / Modification

This amendment modifies the solicitation FA527026QB012 by extending the response due date and time.

• Response Due Time: Changed from 08:00 PM to 07:00 PM.
• Response Due Time Zone: Changed from Eastern Daylight Time (UTC -4) to Pacific Standard Time (UTC-8).
• Response Due Date: Extended from 20 Feb 2026 to 15 Mar 2026.

The proposal submission deadline has been extended to 15 March 2026 at 12:00 PM JST (which corresponds to 15 March 2026 at 7:00 PM PST).

Solicitation / RFP / RFQ

This document is a solicitation (FA527026QB012) for the "353 SOW FM9 ARMAG project 3 - Intrusion Detection System IDS Integration." The government is procuring services related to the integration of an Intrusion Detection System.

• The core deliverable is the "IDS Intrusion Detection System Integration" in accordance with the Statement of Work dated January 30, 2026.

• Product Service Code: H263

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: March 16, 2026, to April 30, 2026.

• Offer Due Date: February 20, 2026, at 08:00 PM.

• The solicitation incorporates FAR clauses 52.212-1 (Instructions to Offerors) and 52.212-2 (Evaluation-Commercial Products and Commercial Services) by reference.

• Evaluation Factor: Lowest price technically acceptable.

• Payment Instructions: Payment requests and receiving reports are to be submitted via Wide Area WorkFlow (WAWF).

• The acquisition is listed as UNRESTRICTED.

• NAICS Code: 561621 (Security Systems Services), with a size standard of USD 25,000,000.00.

• The document includes numerous FAR and DFARS clauses related to contract administration, telecommunications, foreign procurements, and other special requirements.

• Common Access Cards (CACs) are required for contractor personnel.

• Contact for solicitation information: Austin Howton (austin.howton@us.af.mil, 634-7700).

• Contact for delivery and performance: Maj. Benjamin Bean (benjamin.bean.2@us.af.mil, 3156348055).

Statement of Work (SOW) / Performance Work Statement (PWS)

To integrate Intrusion Detection Systems (IDS) into the Base Defense Operations Center (BDOC) vindicator system for 6 ARMAG Corporation modular SCIFs located on Kadena Air Base, Japan. The IDS system must properly annunciate at the BDOC Building 705 and meet specific physical criteria.

• Integrate IDS in ARMAG Corporation modular SCIFs (1-6) to the BDOC vindicator system.

• Provide all labor necessary for integration and testing.

• Verify and report on firmware compatibility between integrated components and the current 18th Security Forces (18 SFS) HE V5 Server, ensuring future versions are supported.

• Integrate required existing/provided equipment and infrastructure, and Government Furnished Property/Equipment (GFP/GFE) of the IDS into the BDOC vindicator system.

• Provide connectivity components for integration into the current 18 Security Forces Squadron Vindicator system. This involves ensuring connectivity of the current system into BDOC, not installing a new system.

• Perform Contractor Verification Testing, including Cybersecurity and stability testing.

• Support all phases of Government acceptance testing.

• Handle and contain hazardous materials/waste encountered at no cost to the Government.

• Provide all required documentation throughout the integration and testing process, labeling added equipment and documenting the process, testing, and results.

• Ensure user-provided tamper protection is functional to resist and detect all attempts to access, bypass, spoof, jam, or otherwise physically sabotage the system, meeting a 100% detection requirement.

• Tamper protection must achieve 100% detection.

• All installed or modified components will be tested in accordance with DAFI 31-101 phase I-III testing.

• Contractor shall notify the government at least 14 days in advance when ready to perform acceptance testing.

• Location: Kadena Air Base, Japan.

• Completion Date: No later than 01 April 2026 (firm completion date).

• Normal operation hours: Monday through Friday, 0730 to 1630, excluding US federal holidays.

• Contractor personnel conducting finishing work, including final terminations, network device connections, and programming, must be U.S. citizens. Local national contractors may perform other tasks like conduit pathway installation and cable pulls.

• Adhere to all security requirements outlined in the Construction Security Plan (CSP) and specified standards, including AFI31-101, PACAF SUP-O Forces Supplement, IDS Equipment List (IDSEL), and Technical Specifications for Construction and Management of Sensitive Compartmented Information Facilities (IC Tech Spec – for ICD/ICS 705 Version 1.5.1).

• All wall penetrations require customer approval and must be filled using fire-barrier sealant caulk.

• All contractor personnel must comply with security requirements in the CSP.

• The contractor shall clean work sites daily, removing and disposing of all debris to an off-base location at their expense.