366 TRS Electrical Poles

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding delivery instructions, base access, scheduling, and unloading requirements for the FA302026Q0043 opportunity.

• Delivery Location & Window: Utility poles are to be delivered to a pole rack near building 1927, with a delivery window of 0700-1500 hrs.
• Base Access: Delivery vehicles must pass through the SF commercial inspection station at Missile Rd Gate. Escort services require contacting listed Points of Contact (POCs).
• Advance Scheduling: A call one day prior to delivery is beneficial.
• Unloading Requirements: Delivery vehicles must be capable of unloading utility poles to the designated pole rack, typically using a self-mounted hoist.

These clarifications provide specific operational details relevant to the logistics of fulfilling the opportunity's requirements. Bidders should incorporate this information into their planning and proposal preparation.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products, specifically 48 (each) 30' Class 3 Yellow Pine Electrical Poles, treated to REA M-20 standards. The government is procuring these poles to meet a requirement for the 366 TRS at Sheppard AFB.

• 48 units of 30' Class 3 Yellow Pine Electrical Poles, treated to REA M-20 framing standards.

• Delivery to Sheppard AFB, Building 1927, Room 42.

• Delivery must be via self-unloading truck with freight included.

• The solicitation is issued as a Request For Quotation (RFQ).

• Quotes must be valid for 90 days.

• Questions are due by Wednesday, April 22, 2026, no later than 1300 CST.

• Quotes must be submitted via email to the Points of Contact (POCs) and Contracting Officer by Friday, April 24, 2026, no later than 1400 CST.

• Evaluation criteria include: Technical Capability, Price, Delivery Terms, and Past Performance. Award will be made to the responsible vendor whose quote represents the best value to the Government.

• This acquisition is set aside 100% for Small Business Concerns.

• NAICS Code: 321113

• Small Business Size Standard: 550 employees

• This document incorporates RFO, R-DFARS, and AF Contracting Compass provisions and clauses.

• Attachment 1 contains Solicitation Provisions and Contract Clauses.

Solicitation / RFP / RFQ

This document, identified by the number FA302026Q0043, incorporates by reference various clauses and provisions that are critical for potential bidders to understand when responding to a solicitation. It outlines the legal and regulatory requirements that will govern any resulting contract.

This document primarily consists of a list of clauses and their associated titles, years, and sections. Key clauses include:

• Requirements Relating to Compensation of Former DoD Officials
• Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services
• Buy American and Balance of Payments Program
• Representation Regarding Business Operations with the Maduro Regime
• Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region
• Electronic Submission of Payment Requests and Receiving Reports
• System for Award Management (SAM) Registration and Maintenance
• Evaluation-Commercial Products and Commercial Services, which details the evaluation factors.

The document references various contract clauses with different incorporation dates, suggesting a complex contractual framework. Specific contract type, period of performance, and estimated value are not detailed in this attachment but would be found in the main solicitation document.

• Evaluation Factors: The document explicitly lists "TECHNICAL CAPABILITY TO MEET THE GOVERNMENT'S REQUIREMENT," "Price," "DELIVERY TERMS," and "PAST PERFORMANCE" as evaluation factors. These are listed "in no order" for technical capability, delivery terms, and past performance, while price is listed separately. The relative importance of these factors compared to price will be detailed elsewhere in the solicitation.

• Payment Instructions: Clause 252.232-7006 provides detailed instructions for Wide Area WorkFlow (WAWF) payment submissions, including document types, WAWF access, training, and routing data.

• Prohibition on Covered Defense Telecommunications: Clause 252.204-7017 requires specific representations and disclosures regarding the use of covered defense telecommunications equipment or services.

• Clause 52.219-6, "Notice of Total Small Business Set-Aside," indicates a potential set-aside for small businesses, though the specific deviation number suggests this may be subject to change or specific conditions.

• This document is a compilation of referenced clauses and provisions, not the full solicitation. Bidders must review the entire solicitation package for complete requirements.

• Several clauses include deviations (e.g., Deviation 2026-00038), which bidders must carefully review for any modifications to standard terms.