36C25026Q0276 Radiation Safety Officer

Form / Attachment / Pricing Sheet

This document is a "Contractor Certification: Immigration and Nationality Act of 1952, As Amended." It requires the contractor to certify compliance with all legal provisions related to the Immigration and Nationality Act, particularly concerning non-immigrant foreign nationals working under contract or subcontract for the Department of Veterans Affairs (VA) while providing services to VA patient referrals.

• Compliance Statement: The contractor must certify they will not knowingly employ, contract, or subcontract with an illegal alien or a foreign national non-immigrant violating their status.
• E-Verify Requirement: The contractor must comply with "E-Verify" requirements consistent with "Executive Order 12989" and related amendments.
• Subcontractor Certification: The contractor agrees to obtain a similar certification from their subcontractors.
• Consequences of Non-Compliance: Failure to comply may result in the prohibition of the foreign national from working on VA contracts and may form the basis for contract termination.
• Certification of Truthfulness: The document includes a statement that false certifications are subject to prosecution under 18 U.S.C. 1001.
• Signature Fields: Includes spaces for Signature, Date, Typed Name and Title, and Company Name.

Bidders must complete and submit this certification as part of their proposal or contract execution. It outlines specific legal and regulatory requirements related to employment eligibility and immigration status that must be adhered to throughout the contract performance period.

Solicitation / RFP / RFQ

This solicitation is for Radiation Safety Officer (RSO) services at the John D. Dingell VA Medical Center in Detroit, MI. The contract is for non-personnel services, meaning the government will not exercise supervision or control over the contractor's personnel. The RSO will oversee the safe use of radiation at the medical center as required by 10 CFR 35.24(b) and comply with the National Health Physics Program (NHPP) guidelines. The contract also includes regulatory oversight for the Nuclear Regulatory Commission master materials license.

• Manage the Radiation Protection Program.

• Identify radiation protection problems and recommend corrective actions.

• Oversee the safe use of radioactive materials, ensuring occupational and public doses are as low as reasonably achievable (ALARA).

• Conduct annual radiation safety program reviews and other periodic reviews/audits.

• Ensure sealed source inventories are completed quarterly or semi-annually as applicable.

• Provide oversight for security of radioactive materials.

• Perform annual physics evaluations and inspections of x-ray producing equipment.

• Perform annual evaluations and calibration of nuclear medicine equipment.

• Manage waste disposal for all users of radioactivity.

• Prepare license renewals and amendments.

• Provide instruction, review incidents, prepare misadministration reports, and be available for emergency situations.

• Contract Type: Firm-Fixed-Price Service Contract.

• Period of Performance: Base year plus four (4) one-year option periods.

• Estimated Value: Not explicitly stated, but NAICS code 541990 has a size standard of $19.5 Million.

• Offers must be submitted electronically to angela.freel@va.gov by the offer due date of April 24, 2026, 4 PM EDT.

• Offers must include a completed SF 1449, price schedule, representations and certifications, and all required attachments.

• Evaluation factors will include Technical Capability, Past Performance, and Price.

• This acquisition is set aside for Small Business.

• NAICS Code: 541990 (All Other Professional, Scientific, and Technical Services).

• Size Standard: $19.5 Million.

• The solicitation includes numerous FAR and VAAR clauses related to contract terms, security, labor standards, and representations and certifications.

• The Statement of Work (SOW) is detailed and outlines specific tasks and responsibilities.

• Offerors are encouraged to review all attachments listed in Section D.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 Updated Equipment List.xlsx", provides a detailed inventory of medical equipment located at the John D. Dingell (Main Hospital) in Detroit, MI, and the Pontiac Clinic CBOC. It serves as an updated list of imaging and diagnostic equipment, including their locations, model numbers, and serial numbers.

• Locations: John D. Dingell (Main Hospital) and Pontiac Clinic CBOC.
• Departments/Equipment Types: Includes Radiology (Rad), DXA, Angiography (Angio), Portable X-ray, C-arms (OR, Rad), Operating Room (OR) equipment, Hybrid OR equipment, Endoscopy, Cardiology, CT scanners, Nuclear Medicine (NucMed), MRI, and Ultrasound (US).
• Specific Equipment: Lists makes and models such as Siemens Ysio Max, GE Definium, Hologic Horizon, Siemens Artis Q, GE Optima XR240, GE OEC 9900 Elite, Philips Allura FD20, Siemens Somatom go.Open Pro, Siemens Magnetom Vida, and various Planmeca dental units.
• Identifiers: Includes Room Numbers, EE or MX Numbers, and Serial Numbers for each piece of equipment.

This updated equipment list is crucial for bidders to understand the existing infrastructure and potential scope of work related to medical equipment maintenance, repair, replacement, or upgrade services. It provides specific details on the types, quantities, and locations of equipment that may be relevant to the opportunity. Bidders should review this list to assess their capabilities and to accurately price any proposed services or equipment.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - Contractor Rules of Behavior," outlines the terms and conditions for contractor access to and use of Department of Veterans Affairs (VA) information assets, systems, and sites. It serves as a User Agreement that contractors must accept and comply with when performing services under a VA contract.

• General Terms and Conditions: Covers understanding of no expectation of privacy, consent to monitoring and reviews by VA personnel (OI&T, OIG, CIO, system administrators, ISOs), and acceptance of potential criminal, civil, or administrative penalties for unauthorized access or misuse of Federal Government systems.
• Rules of Behavior: Details specific actions contractors agree to, including following procedures for account access, using authorized systems and data, not using unauthorized equipment for sensitive information, not exploiting access for personal reasons, complying with security controls, limiting use to contract performance, granting access only to authorized personnel, protecting passwords, creating strong passwords, using FIPS 140-2 validated encryption, following VA handbooks (e.g., 6500, 6500.1), obtaining approval for public dissemination of information, not hosting unauthorized servers, protecting government property, using authorized security software, and completing required training.
• Additional Conditions for Non-VA IT Resources: Specifies requirements for connecting to the VA network, using approved remote access, prohibiting remote access from public computers, and managing network connections.
• Statement on Litigation: Clarifies that the agreement does not create rights enforceable by law against the U.S. Government.
• Acknowledgement and Acceptance: Requires contractors to print their name, sign, provide SSN digits, phone number, company name, and return the signed document to the Contracting Officer's Technical Representative (COTR) within the contractually stated timeframe.

This document is critical for any bidder who will be performing work that requires access to VA systems, data, or sites. It outlines mandatory security and behavior standards that must be adhered to throughout the contract performance period. Bidders must ensure their personnel understand and agree to these rules, and that their company processes support compliance. Failure to comply can result in penalties and may affect contract performance.

Form / Attachment / Pricing Sheet

This document is a "Contractor Conflict of Interest Certification Statement" required for the solicitation. It serves to ensure that offerors do not have organizational conflicts of interest (OCI) that could affect the services to be provided to the Veterans Administration.

• Certification Options: Offerors must certify one of the following:
  • That no individuals involved with the solicitation have any present or planned interest (financial, contractual, organizational, or otherwise) or actual/organizational conflicts of interest relating to the services.
  • That none of the listed employees have a past interest or conflict of interest relating to the services.
  • An alternative option to provide a detailed statement describing any past, present, or planned interest or conflicts of interest, along with information on how these will be avoided or mitigated. This statement must also be provided for any consultants and subcontractors.
• Solicitation Identification: Requires the solicitation number and service type.
• Contractor Information: Fields for Contractor Name and Address.
• Certifying Official Information: Fields for the Name, Title, Signature, and Date of the certifying official.

Bidders must complete and submit this form as part of their proposal. Failure to properly address potential organizational conflicts of interest as outlined in this document could impact the evaluation and award of the contract.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4839, Revision No. 29) for the Service Contract Act. It lists the minimum wage rates and fringe benefits required for various occupations in the Area of Michigan County of Wayne.

• Lists occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates required fringe benefits (Health & Welfare: $5.55 per hour).
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) and their applicability to federal contractors.
• Details provisions for vacation, holidays, hazardous pay differentials, and uniform allowances.
• Outlines the conformance process for additional classifications not listed.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a federal contract in the specified geographic area. It directly impacts the pricing strategy and overall cost of proposals, ensuring compliance with federal labor laws.