36C255-26-AP-1399 BCMA Barcode Scanners
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically NETWORK CONTRACT OFFICE 15 (36C255), has issued a Sources Sought Notice for BCMA Barcode Scanners. This is for market research purposes only and is NOT a solicitation. The VA is seeking information on potential qualified sources capable of providing specific Honeywell-based barcode scanners to support the VA Electronic Health Record Modernization (EHRM) initiative. Responses will help the Government make future acquisition decisions. Responses are due March 9, 2026, by 11:00 a.m. Central Time.
Scope of Work
The requirement is for Honeywell-based Xenon Ultra 1962H Cordless Scanners (697 units) and Honeywell-based Xenon 1960H Corded Scanners (574 units). These scanners must be compliant with the VA EHRM initiative and pre-programmed to VA Bar Code Medication Administration (BCMA) Defaults. Key salient characteristics include FIPS 140-2 compliance, camera-based area imaging, support for ISBT 128 blood bank standards, omnidirectional scanning, specific focal distance, scan area illumination, adjustable audible alerts, low battery indicators, weight limits, transmission range, IP seal rating, and drop resistance. They must also be compatible with CDC-approved disinfection methods. Cordless scanners require a charging base, hands-free mode, and a battery life exceeding 2000 recharge cycles with less than 3 hours recharging time. Corded scanners need a USB connection and a cord length of at least 3 meters. The vendor must provide technical support, a one-year warranty, and electronic copies of operator manuals, service manuals, troubleshooting guides, and parts lists. Delivery locations include various VA Medical Centers across multiple states.
Contract & Timeline
- Type: Sources Sought / Market Research
- Set-Aside: To Be Determined (TBD)
- Response Due: March 9, 2026, 11:00 a.m. Central Time
- Published: February 24, 2026
Submission & Evaluation
Interested parties should submit a capability statement including company name, address, point of contact, UEI, business size, and answers to specific questions regarding small business status, FSS contracts, and authorized distributor status. The submission must demonstrate the ability to meet the stated requirements. Responses are to be sent via email to Teresa Cabanting (teresa.cabanting@va.gov). All questions must also be submitted via email to the same contact; telephone responses are not accepted.
Additional Notes
This notice is for informational and planning purposes only and does not constitute a solicitation or a guarantee of a future contract. Responders are responsible for all expenses incurred in preparing and submitting their responses. Pricing and capabilities information is encouraged to assist the Government's market research.