36C25526P0114 - PAR Bin System & Support Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) has issued an Award Notice for the PAR Bin System & Support Services for the Kansas City VA Medical Center (VAMC) Community Based Outpatient Clinics (CBOCs) in Kansas City, MO. This award, valued at an estimated $463,244.66, is based on a sole source justification to PAR Excellence Systems, Inc. for their specialized weight-based inventory management system.
Purpose & Scope
This award provides for the purchase, installation, and support of a PAR Bin Weight Based System with a Generic Inventory Package (GIP) Interface. The system is crucial for replacing an outdated manual inventory count system with an automated electronic solution, ensuring accurate and efficient management of medical supplies. The scope includes incidental services for installation and training, along with support services for a base period and four option years.
Contract Details
- Contract Type: Firm-Fixed-Price
- Estimated Total Value: $463,244.66
- Period of Performance: A base period of 12 months, plus four additional 12-month option periods.
- Award Date: March 23, 2026
Justification for Sole Source
The award was justified as Other Than Full and Open Competition under 41 USC §3304(a)(1), citing "Only One Responsible Source." Market research did not identify two or more SBA VetCert verified Veteran-Owned small businesses capable of fulfilling the requirement. PAR Excellence Systems, Inc. is the Original Equipment Manufacturer (OEM) and does not authorize third-party vendors to distribute or service their highly specialized equipment, which requires specific software compatibility. A Special Notice of Intent to Sole Source was posted on SAM.gov, and no responses were received from other vendors.
Key System Requirements
The PAR Bin System must provide:
- Accurate inventory accounts 24/7.
- Data mining capabilities (current stock level, recommended order points, average usage levels).
- The ability to track medical supply usage per patient.
- Seamless interface with GIP to identify and manage out-of-balance inventory quantities and values.