36C25526Q0427 BCMA Outpatient Medication Barcode Scanners
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contracting Office (NCO) 15, is soliciting proposals for BCMA Outpatient Medication Barcode Scanners for VISN 15 facilities. This procurement aims to support the VA Electronic Health Record Modernization (EHRM) initiative by expanding the Bar Code Medication Administration (BCMA) system to outpatient areas. Offers are due by July 22, 2026, at 11:00 AM CDT.
Scope of Work
The requirement is for a total of 1,271 barcode scanners, comprising 697 Wireless Scanners and 574 Wired Scanners. All quoted scanners must be on Oracle Health's Validated Peripheral List (VPL). Key functionalities include camera-based area imaging with 2D imager engines, support for ISBT 128 blood bank standards and GS-1 symbologies, configurability, field firmware upgrades, omnidirectional scanning, and a minimum focal distance of 3 inches.
- Wireless Scanners must be FIPS 140-3 compliant, have a transmission range of at least 20 feet, withstand 4-foot drops, possess an IP seal rating > 40, withstand CDC-approved disinfection, and feature a battery life of > 2000 recharge cycles with < 3-hour recharge time.
- Wired Scanners must withstand 4-foot drops, have an IP seal rating > 40, and withstand CDC-approved disinfection methods. Delivery is required within 90 days of contract award to seven VISN 15 facilities in Kansas City, MO. The contractor must also provide technical support and a minimum one-year warranty, along with electronic copies of manuals.
Contract & Timeline
- Contract Type: Firm-Fixed-Price
- Period of Performance: Delivery within 90 days of contract award.
- Set-Aside: Unrestricted
- Offer Due Date: July 22, 2026, 11:00 AM CDT
- Questions Due: July 7, 2026, 11:00 AM Central
- Published Date: June 17, 2026
Submission & Evaluation
Offers must be submitted electronically, signed and dated, following specific instructions detailed in Section E.1 of the solicitation regarding format (PDF, font, no logos) and required attachments (Solicitation and Amendments, Technical Capability, Price). Quotes will be evaluated based on Technical Capabilities, Past Performance, and Price. The government seeks the most advantageous offer, not necessarily the lowest price.
Additional Notes
This acquisition is for "Brand Name or Equal" items. It is critical that all scanners are on the Oracle Health's Validated Peripheral List. Offerors must adhere to FAR Clauses 52.212-1 (Instructions to Offerors) and 52.212-2 (Evaluation) to ensure a responsive quote. Questions must be submitted via email to teresa.cabanting@va.gov.