36C25626R0057 Dry Ice and Delivery Services with a base year plus (4) yr ordering periods for the G.V. Sonny Montgomery VA Medical Center Jackson MS 39206
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals for Dry Ice and Delivery Services for the G.V. Sonny Montgomery VA Medical Center in Jackson, MS. This requirement supports the Pathology and Laboratory Medicine department by ensuring a consistent supply of dry ice for patient samples. This is a Total Small Business Set-Aside. Offers are due by March 10, 2026, at 11:00 am CDT.
Scope of Work
The contractor will provide all services necessary for the ordering, delivery, and retrieval of dry ice and empty containers. Key requirements include:
- Provision of 40lbs dry ice pellets biweekly.
- Deliveries to the laboratory twice per week (Monday and Thursday, 8:00 am - 4:30 pm).
- Deliveries scheduled on federal holidays must be made on the next business day.
- Contractor is responsible for all materials and supplies.
- Compliance with all applicable Federal, State, and local laws and regulations, including OSHA, DOT, and the Toxic Substances Control Act.
- Demonstration of packaging, safety, and delivery schedule compliance, as well as storage and handling procedures.
Contract Details
- Contract Type: Firm-Fixed-Price, Indefinite Quantity.
- Period of Performance: A base year (March 15, 2026 - March 14, 2027) plus four (4) one-year option periods, extending through March 14, 2031.
- NAICS Code: 484110 - General Freight Trucking, Local.
- Size Standard: $34 Million.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
Submission & Evaluation
- Offers Due: March 10, 2026, at 11:00 am CDT.
- Submission Method: Electronically via email to latonya.mack@va.gov.
- Evaluation Basis: Lowest Priced Technically Acceptable (LPTA). Technical and past performance, when combined, are equal to price.
- Key Submission Components: Section B (Contract Administration Data, Contractor contact info), Volume 1 (Technical approach, contractor qualifications, relevant experience, licenses/certificates), Volume 2 (Price, including unit price, delivery fees, emergency pricing), Attachment 3 (Copies of Licenses/Certificates), and Attachment 4 (Representation Regarding Telecommunications).
- Eligibility: Offerors must be registered in SAM.gov.
- Past Performance: Will be reviewed via CPARS. Offerors must have three (3) years' technical experience in dry ice delivery services within the last 5 years, submitted as the prime contractor.
Wage Determination
This opportunity includes a U.S. Department of Labor Wage Determination (No. 2015-5153, Revision No. 28) for Mississippi, outlining minimum wage rates and fringe benefits (Health & Welfare, Vacation, Holidays) applicable under the Service Contract Act and Executive Orders 14026 and 13658.
Important Notes
Offerors are encouraged to provide their best offer initially as discussions are not anticipated.