36C26326Q0451, PN: N/A CON Inpatient Floor Valve Relocation {OM}

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the CON Inpatient Floor Valve Relocation opportunity.

• Division 23 HVAC:
  • Pipe Size: ½ inch
  • Connection Type Sizes: U joints ½ inch
  • Flow Rate: N/A
  • Connect back to BMS: Yes

This Q&A document clarifies specific technical details for the floor valve relocation project, which bidders should consider when preparing their proposals.

Form / Attachment / Pricing Sheet

This document provides general information regarding a site visit for the "CON Inpatient Floor Valve Relocation" project in Omaha, NE. It outlines key dates, contact information, and specific instructions for attendees.

• Solicitation Number: 36C26326Q0451
• Project Title: CON Inpatient Floor Valve Relocation (Omaha, NE)
• Solicitation Release Date: March 26, 2026
• Questions Due Date: April 17, 2026, 10:00 AM CT. Answers will be posted as an amendment.
• Proposal Due Date: May 1, 2026, 10:00 AM CT.
• Payment/Performance Bond: Required if over $35,000.00; not required if under $35,000.00.
• Contract Specialist: tommy.opal@va.gov
• Contracting Officer: michael.warrick@va.gov
• Period of Performance: 30 Calendar Days after Notice to Proceed (NTP).
• Work Commencement: Within 10 calendar days of NTP.
• Magnitude of Construction: Less than $25,000.00.
• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).
• Proposal Type: Firm Fixed Price Lump Sum.
• Site Visit Notes: Attendees may take pictures but should avoid photographing employees and/or patients.
• Post-Site Visit Questions: Email to Contract Specialist, copy Contracting Officer. Answers will be posted in an amendment.
• Important Note: Comments made during the site visit will not alter solicitation requirements; all changes will be via amendment.

This document is crucial for potential bidders to understand the timeline for the solicitation, including deadlines for questions and proposals. It clarifies the project's scope (magnitude of construction), contract type, set-aside status, and bonding requirements. It also provides essential contact information and instructions for site visit attendees, emphasizing that any changes to the solicitation will be communicated formally through amendments.

Amendment / Modification

This amendment to Solicitation 36C26326Q0451 modifies the original solicitation with the following:

• Posting of Site Visit Information: Includes the sign-in sheet from the site visit held on April 10, 2026, at 10:00 AM.

• Answers to Questions: Provides responses to questions that were asked following the site visit.

• Quote Due Date Extension: The deadline for quote submissions has been extended to May 1, 2026, at 10:00 AM CT.

• The original solicitation number is 36C26326Q0451, dated April 20, 2026.

• The description of the amendment/modification references "Inpatient Floor Valve Relocation {OM}" and provides a Point of Contact: Tommy Opal, email: tommy.opal@va.gov, phone: (402) 996-3529.

• The due date for all quotes has been extended to May 1, 2026, at 10:00 AM CT.

Amendment / Modification

This amendment modifies Solicitation Number 36C26326Q0451 for the "PN: N/A, Inpatient Floor Valve Relocation {OM}" project.

Key changes include:

• Extension of Offer Receipt Date: The deadline for submitting offers has been extended to May 1, 2026, at 10:00 AM CDT.

• Site Visit: A site visit is scheduled for April 10, 2026, at 10:00 AM CT. Interested parties should report to the Engineering Office in the basement of the Omaha VAMC.

• Technical Questions Deadline: The cut-off date and time for submitting technical questions in writing via email is Friday, April 17, 2026, at 10:00 AM CT. Questions must be submitted to michael.warrick@va.gov and tommy.opal@va.gov. Oral questions are not acceptable.

• Receipt of Offers: The hour and date for receipt of offers has been extended.

• Quote Due Date: Changed from April 14, 2026, to May 1, 2026.

• Technical Questions Submission: Clarified process and deadline for submitting technical questions.

• The deadline for submitting offers has been extended to May 1, 2026.

• Bidders must adhere to the new deadline for submitting technical questions (April 17, 2026).

• A site visit opportunity has been added.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of work for the "VAMC Omaha – VA Medical Center Inpatient Floor Valve Relocation" project.

• Coordinate shutdown of Hot Water (HW) and Chilled Water (CHW) systems with Facilities.
• Disconnect existing HW and CHW piping from two fan coil units.
• Provide and install two new HW control valves and two new CHW control valves.
• Provide and install two new HW coil kits and two new CHW coil kits.
• Relocate control valves and coil kits to the hallway for improved maintenance access.
• Open HW & CHW lines and verify system operation.
• Provide new insulation to match existing.
• Ensure control valves and coil kits match existing.
• Obtain VA approval for installed items.

30 days after contract award.

• Work to be performed during normal business hours (7:00 AM – 4:30 PM), Monday – Friday.
• Work performed and invoiced in arrears.
• Kickoff meeting to be scheduled within 5 business days of notice to proceed.
• Contractor must provide a "Competent Person" (OSHA CP) on-site, employed by the general contractor, with OSHA 30 certification and at least 3 years of relevant experience.
• Qualified Persons (journeyman or master electricians) must be licensed and provide proof of training.
• HVAC technicians must be qualified persons, hold EPA 608 certification, and provide training certifications or NATE certification.
• Compliance with USACE EM 385-1-1, 29 CFR 1926, 29 CFR 1910, ASSP A10.34, and all applicable federal, state, and local laws and regulations is required.
• All installation, maintenance, and servicing must comply with 29 CFR 1910.147.
• Hot work requires safeguarding per NFPA 241 and NFPA 51B, with daily permits.
• Floor and wall openings must comply with 29 CFR 1926 Subpart M and EM 385-1-1.
• Maintain free and unobstructed access to facility emergency services.
• Temporary wiring must be removed immediately upon completion.
• Contractor is responsible for maintaining a clean work environment; failure may result in back charges.
• Job Hazard Analysis (JHA) or Activity Hazard Analysis (AHA) is required for all work activities involving hazards, and must be accepted by the Contracting Officer Representative (COR) before work begins.
• Preconstruction Risk Assessment (PCRA) and Infection Control Risk Assessment (ICRA) compliance is required, including VHA 7715.
• Deliverables include inspection and testing documentation within 7 business days of onsite services.
• All equipment or utility outages must be communicated to the COR for approval and scheduled to minimize impact.
• Site security requires Personal Identity Verification (PIV) for physical access.
• Failure to perform may result in deductions or termination.
• The document includes a Performance Requirements Summary (PRS) with disincentives for non-compliance in Work Management, Administrative Services, and Facilities Services.
• National Archives and Records Administration (NARA) Records Management Language for Contracts is included, requiring compliance with all applicable records management laws and regulations.

Solicitation / RFP / RFQ

This solicitation is for "Inpatient Floor Valve Relocation" and is set aside for Service Disabled Veteran Owned Small Business (SDVOSB) construction firms. The government expects to receive offers from at least two SDVOSB contractors.

• The contractor shall provide all materials, labor, equipment, supervision, and other resources necessary to accomplish the work described in the Statement of Work (SOW) and other documents.

• The work involves "Inpatient Floor Valve Relocation".

• The contract type will be Firm-Fixed-Price.

• The period of performance is 30 calendar days, commencing upon receipt of the Notice to Proceed.

• The estimated magnitude of construction is less than $25,000.

• Proposals must be submitted electronically via email to tommy.opal@va.gov and michael.warrick@va.gov.

• Technical questions and inquiries are due by April 14, 2026, 10:00 AM CT, submitted via email to tommy.opal@va.gov and michael.warrick@va.gov with the subject line "Inpatient Floor Valve Relocation". Telephone inquiries will not be accepted.

• Award will be based on price only.

• This acquisition is a set-aside for Service Disabled Veteran Owned Small Business (SDVOSB) construction firms.

• Offerors must represent that they are a verified SDVOSB in the Small Business Search database, a small business under the assigned NAICS code (238220), and listed as a verified SDVOSB in the SBA's database.

• The applicable NAICS code is 238220 with a small business size standard of $19.0 Million.

• A site visit is not organized; however, offerors can request one by contacting the contracting specialist no later than April 8, 2026, by 3:00 PM CT.

• If the quote exceeds $35,000.00, a bid bond and payment bond are required. If under $35,000.00, bonding is not required.

• Offerors must be registered in the System for Award Management (SAM).

• The solicitation includes various clauses related to construction, small business representations, Buy American, security, and other requirements.

Form / Attachment / Pricing Sheet

This document provides general requirements and procedures for submittals, which are information submitted for VA review to establish compliance with contract documents. It defines various types of submittals, including preconstruction submittals, shop drawings, product data, and samples.

• Submittal Register: Lists items of equipment and materials requiring submittals, serving as a scheduling document.
• Submittal Scheduling: Outlines requirements for scheduling, preparing, and processing submittals to avoid delaying work.
• Submittal Preparation: Emphasizes completeness and detail in submittals, with partial submittals not being accepted.
• Transmittal Form: Requires a transmittal form for each submittal with specific project and contractor information.
• Format and Transmission: Specifies electronic format (PDF) for submittals, with requirements for legibility and searchability.
• Samples: Details requirements for submitting physical samples, including quantity, selection criteria, and availability.
• Operation and Maintenance Data: Outlines requirements for submitting O&M data within 30 days of item delivery.
• Test Reports: Specifies requirements for test reports, including findings, procedures, and documentation.
• VA Review: Describes the VA's review process for submittals, including "Approved," "Approved as noted," "Disapproved, revise and resubmit," and "Not reviewed" notations.

This document is crucial for bidders as it outlines the mandatory procedures and formats for all submittals required throughout the project. Understanding these requirements is essential for ensuring compliance with contract documents, avoiding delays, and facilitating the review and approval process. It details how to prepare, submit, and what to expect during the VA's review of shop drawings, product data, samples, test reports, and other necessary documentation.

Form / Attachment / Pricing Sheet

This document contains architectural and engineering drawings, specifically enlarged mechanical piping plans for the fifth floor. It provides detailed layouts and callouts related to the mechanical systems within the specified area.

• Enlarged mechanical piping plans for the fifth floor.
• Callouts indicating specific areas and details of the piping systems.
• Key plan for overall building context.
• Architectural and engineering firm information (Alesia, Farris Engineering, Shaffer Stevens Schaap, AMI Environmental).
• Project details including title (RENOVATE FLOORS 5, 6, & 7 INPATIENT ROOMS), project number (636-22-210), and drawing number (MP401).

This drawing is crucial for bidders to understand the existing and proposed mechanical infrastructure, particularly piping systems, within the renovation area. It informs the scope of work, potential complexities, and requirements for mechanical system integration or modification as part of the overall opportunity.

Form / Attachment / Pricing Sheet

This document, VAAR 852.219-75, provides the "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING - CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as specified in the solicitation and resultant contract.

• Services Contracts: The contractor must not pay more than 50% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs. Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit.
• General Construction Contracts: The contractor must not pay more than 85% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs. Work subcontracted by a similarly situated certified SDBOSB/VOSB subcontractor counts towards this limit. Costs of materials are excluded.
• Special Trade Construction Contractors: The contractor must not pay more than 75% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs. Work subcontracted by a similarly situated certified SDBOSB/VOSB subcontractor counts towards this limit. Costs of materials are excluded.
• Certification: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to provide this certification will result in the offer being deemed ineligible for award.
• Compliance: Offerors acknowledge that submission of the offer and award of a contract may require them to provide documentation to VA to demonstrate compliance with subcontracting limitations. Failure to cooperate or provide requested documents may result in remedial action.
• Penalties: False or fraudulent certifications are subject to Title 18, United States Code, Section 1001, and may result in criminal, civil, or administrative penalties.

This document is critical for bidders to understand the subcontracting limitations applicable to the opportunity based on the contract type (Services, General Construction, or Special Trade Construction). Bidders must accurately complete and submit this certification to be considered for award. It also outlines the potential consequences of non-compliance or false certification.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for building construction in Douglas County, Nebraska, effective January 2, 2026. It outlines prevailing wage rates and fringe benefits for various construction classifications. This information is crucial for contractors to understand labor costs when bidding on federal or federally-assisted construction projects subject to the Davis-Bacon Act.

• General Decision Number: NE20260057
• State: Nebraska
• County: Douglas County
• Construction Type: Building Construction (including work on industrial sites, excluding single-family homes or apartments up to 4 stories).
• Effective Date: 01/02/2026
• Classifications and Rates: Lists specific trades (e.g., Bricklayer, Carpenter, Electrician, Plumber, Ironworker) with their corresponding hourly wage rates and fringe benefits.
• Footnotes: Includes details on paid sick leave (EO 13706) and minimum wage requirements (EO 13658).

Bidders must use these wage rates to accurately calculate labor costs for their proposals. Failure to comply with these prevailing wage requirements can lead to bid disqualification or contract violations. The document also references Executive Orders related to paid sick leave and minimum wage, which contractors must adhere to.