36C78626Q50032 -Crown Hill NC - Ground Maintenance -- S208

Quick Summary

The Department of Veterans Affairs (VA), National Cemetery Administration, is soliciting proposals for Grounds Maintenance Services at Crown Hill National Cemetery in Indianapolis, IN. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside for a single-award Indefinite Delivery, Indefinite Quantity (IDIQ) contract. The contract includes a base year and four option years, with an estimated maximum value of $500,000. Quotes are due by February 4, 2026, at 12:00 pm EST.

Scope of Work

The contractor will provide comprehensive grounds maintenance, facility cleaning, and headstone/monument cleaning and alignment services. Key responsibilities include:

• Interment Services: Handling cremated remains, niche placement, and support for weekend/holiday interments.
• Grounds Maintenance: Mowing, edging, fertilization, herbicide application, aeration, overseeding, leaf removal, planting bed maintenance, shrub pruning, and tree maintenance (requiring a Certified Arborist).
• Facility Services: Daily setup and cleaning of interment shelter, flag maintenance, pressure washing, and snow/ice removal.
• Headstone/Monument Services: Cleaning and alignment, with strict adherence to a "Dignity Clause" requiring utmost care and respect for cemetery grounds, headstones, and markers.
• Irrigation System Maintenance: Seasonal start-up/shut-down and ongoing operation.
• Road and Grounds Cleaning: Sweeping, blowing, and debris removal.

Contract Details

• Contract Type: Single-Award Indefinite Delivery, Indefinite Quantity (IDIQ)
• Period of Performance: Base year (March 1, 2026 - February 28, 2027) plus four one-year option periods.
• Estimated Value: Guaranteed minimum of $5,000; maximum aggregate value not to exceed $500,000.
• Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB). Offerors must be registered in SAM.gov, complete ORCA, and be SBA Vet Cert and VIP-listed SDVOSBs at the time of offer and award.
• Place of Performance: Crown Hill National Cemetery, Indianapolis, IN.

Submission & Evaluation

• Evaluation Basis: Lowest-Priced, Technically Acceptable (LPTA). The government intends to award without discussions.
• Quote Submission: Quotes must be submitted in four volumes: Administrative, Technical Proposal, Past Performance, and Pricing.
• Required Attachments: Bidders must complete the Price Schedule (Attachment A), provide past performance information (Attachment D), and detail subcontractor participation (Attachment C). Compliance with the Quality Assurance Surveillance Plan (Attachment F) and Service Contract Act Wage Determination (Attachment E) is mandatory.
• Questions Deadline: January 28, 2026, 4:00 pm EST, via email to olalekan.ismail@va.gov.
• Site Visit: A site visit is scheduled for January 27, 2026, at 10:00 am EST at Crown Hill National Cemetery.

Key Dates

• Published Date: January 20, 2026
• Site Visit: January 27, 2026, 10:00 am EST
• Questions Due: January 28, 2026, 4:00 pm EST
• Quotes Due: February 4, 2026, 12:00 pm EST