38--CTL and Attachments, Kirtland AFB, NM

Notice of Intent (NOI)

This document is a Notice of Intent (NOI) from the U.S. Fish and Wildlife Service (FWS) to award a sole source, firm-fixed priced contract to Caterpillar Inc. for a Compact Track Loader with Forestry attachments (CAT 275XE). This action is for commercial services under NAICS code 333120 and will utilize Simplified Acquisition procedures under FAR 13.501(a)(b).

• The CAT 275XE is preferred due to its hydraulic cooler, operator controls, and manufacturer support, minimizing downtime for repairs and parts.

• The Wildland Fire Branch already has three of these units in use, allowing for better standardization, safer operation, and fewer on-site delays.

• Standardization will enable easier movement of the loader to new areas and better utilization of specialized attachments.

• The contract is anticipated to begin after receipt of the delivery/purchase order.

• This is NOT a request for quotes.

• All responsible sources may submit a capability statement demonstrating why competition would be advantageous to the Government and not cost or time prohibitive.

• Responses will be used solely to determine if a competitive procurement is warranted.

• The agency's decision not to compete is at its discretion.

• Deadline: Monday, May 18, 2026, no later than 2:00 PM EDT.

• Contact: Fred Riley (fred_riley@fws.gov)

• Email Subject Line: Notice of Intent Capability Statement Submission - DOIFFBO260077

• Telephone inquiries will not be accepted.

Form / Attachment / Pricing Sheet

This document details the salient characteristics and specifications for a Skid Steer (CTL) with attachments. It serves as a detailed requirement list for potential bidders.

Skid Steer (CTL) Specifications:

• Engine: Minimum 122hp Gross Power (SAE J1995), 120hp Net Power (ISO).
• Operating Specifications: Includes rated operating capacities at 35% and 50% tipping load, breakout forces, and ground pressure.
• Weights: Operating Weight of 12705 lbs.
• Dimensions: Detailed measurements including clearance, height, length, and width.
• Service Refill Capacities: Capacities for cooling system, engine crankcase, fuel tank, hydraulic system, and DEF tank.
• Power Train: Travel speeds for one and two-speed options.
• Hydraulic System: Specifications for hydraulic flow and pressure.

Attachments and Other Specifications Needed:

• Manuals: Two copies of Owner's/Operating Manual and one digital copy of the parts manual.
• Warranty: 5 years / 2000 hours.
• LM2 Land Management Package: Includes increased fuel capacity, turbo guard, exhaust stack wrap, DPF/Emission component wraps, light guarding, quick disconnect guarding, hydraulic lines guard cover, and engine air inlet pre-cleaner. Specific part numbers for an auxiliary hydraulic cooler kit and reversing fan kit are provided.
• Dealer Installed Options: Amber Warning beacon kit, Fire suppression system, and a dealer-procured/installed fire extinguisher.
• Attachments: Specific part numbers and descriptions for the following attachments:
  • MH418 67-inch-wide working width Mulcher Head
  • BRX418 72-inch-wide cutting width Brush Hog
  • Graple Bucket 80-inch wide Skeleton Grapple Bucket
  • 79-inch wide 6-way blade
  • 86-inch Multipurpose bucket with bolt-on cutting edge and spill guard.

Delivery location and Point of Contacts:

• Delivery: Kirtland Air Force Base, Bldg: 645 S. Gate Road, Albuquerque, NM 87116.
• POCs: David Sanchez (505-274-4734) and Brent Higbee (208-912-5421).
• On-site: Four-hour Machine Orientation and Service and Safe operation techniques.

This document is critical for bidders as it defines the exact technical specifications, required attachments, warranty, and delivery details for the Skid Steer (CTL) opportunity. Bidders must ensure their proposed equipment meets or exceeds all listed salient characteristics and includes all specified attachments and options.

Provisions and Clauses

This document contains various contract clauses and provisions that are incorporated by reference or in full text. Key sections include:

• 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023): This is the base clause for commercial items.
• Addendum to 52.212-4:
  • 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998): States that clauses are incorporated by reference and can be accessed electronically.
  • DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE PROCESSING PLATFORM (IPP) (FEB 2021): Mandates electronic submission of payment requests through the IPP system. Contractors must register and use IPP for payments. Waivers require written requests to the Contracting Officer.
  • 52.223-2 REPORTING OF BIOBASED PRODUCTS UNDER SERVICE AND CONSTRUCTION CONTRACTS (MAY 2024): Requires contractors to report on the types and dollar value of biobased products purchased annually and at contract completion.
• 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2026): This clause incorporates numerous FAR clauses to implement various laws and executive orders. Notable clauses checked (indicated by [X]) include:
  • 52.203-17, Contractor Employee Whistleblower Rights
  • 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards
  • 52.204-27, Prohibition on a ByteDance Covered Application
  • 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition
  • 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded
  • 52.219-6, Notice of Total Small Business Set-Aside
  • 52.219-14, Limitations on Subcontracting
  • 52.219-28, Postaward Small Business Program Representation
  • 52.222-3, Convict Labor
  • 52.222-19, Child Labor—Cooperation with Authorities and Remedies
  • 52.222-35, Equal Opportunity for Veterans
  • 52.222-36, Equal Opportunity for Workers with Disabilities
  • 52.222-37, Employment Reports on Veterans
  • 52.222-50, Combating Trafficking in Persons
  • 52.225-13, Restrictions on Certain Foreign Purchases
  • 52.232-33, Payment by Electronic Funds Transfer—System for Award Management
• Addendum to 52.212-5: Includes specific limitations on subcontracting requirements for services, supplies, and construction.
• 52.212-1 INSTRUCTIONS TO OFFERORS–COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023):
  • Addendum to 52.212-1: Outlines specific instructions for offerors, including a two-part proposal (Price and Technical/Past Performance). It details evaluation factors for Technical/Management Approach, Past Performance (requiring completion of a survey), and Key Personnel/Subcontractors.
• Addendum to 52.212-2 EVALUATION: Specifies that the award will be made to the responsible offeror providing the best value, considering Technical Acceptability and Price, using a Lowest Priced Technically Acceptable (LPTA) basis.
• 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025): Requires offerors to complete representations and certifications, either electronically via SAM or directly in the provision.
• 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021): Requires representations regarding the use and provision of covered telecommunications equipment and services.
• 523.216-1 Type of Contract (Apr 1984): States that the Government contemplates the award of a Firm Fixed Price contract.

This document is critical for understanding the terms, conditions, requirements, and evaluation criteria for the solicitation. Bidders must pay close attention to the incorporated clauses, especially those related to:

• Payment Procedures: The mandatory use of the IPP system for invoicing.
• Reporting Requirements: Biobased product reporting.
• Prohibitions and Restrictions: Including those related to ByteDance, covered telecommunications equipment, and foreign purchases.
• Small Business Subcontracting: Limitations on subcontracting and representation requirements.
• Offeror Representations and Certifications: Ensuring all required information is accurately provided.
• Evaluation Factors: Understanding how proposals will be evaluated (LPTA basis, technical, past performance, price).
• Contract Type: The contract will be Firm Fixed Price.