380 FT Towing Tank Carriage Control System

Statement of Work (SOW)

The primary goal of this procurement is to purchase and install a new carriage control system for the Naval Academy Hydromechanics Laboratory (NAHL) 380 FT Towing Tank. This upgrade aims to improve NAHL operations and mitigate technical risks associated with future procurements.

This effort is exclusively focused on the purchase and installation of a new carriage control system, including a user interface console and operating software. The system will power and control the existing drive motors and regenerative braking system, requiring new position sensing equipment. Key tasks include replacing the current electrical and powering systems for the carriage, installing the new state-of-the-art system, providing training, technical data, warranty, software, and maintenance details, and removing the old system.

• Performance Specifications:
  • Normal Speed Control: Operator-initiated acceleration, constant speed hold, automatic deceleration to a desired stop location, and operator-controlled return to parking. Must operate in both directions.
  • Programmable Speed Changes: Ability to program multiple speeds and durations within a single run, with automatic ramping and operator override.
  • Manual Speed Control: Operator ability to manually change speed during a run.
  • Acceleration/Deceleration: Independent specification of acceleration and deceleration rates.
  • Stop/Start Locations: Ability to start and stop runs from any operator-specified location.
  • Position Move: Operator selects a specific location for the carriage to move to at a selected speed.
  • Jog Control: Operator can command continuous movement at a selected speed for fine-tuning alignment and maintenance.
  • Control Locations: Operation from the control room, motor room panels, and near the carriage itself.
• Control Capabilities:
  • Speed range: 0.01 to 40 ft/s.
  • Acceleration/Deceleration range: 0.01 to 16 ft/s².
  • Jerk range: 0.01 to 30 ft/s³.
  • Positioning accuracy: Within 3 mm (0.12 in).
• Emergency Stop: Reliable stopping capability from the control room and carriage, with audible warning signal three seconds prior to operation.
• Pulse Feature: Ability to generate a TTL pulse for data collection systems upon reaching a programmed location.
• Software: Graphical user interface (GUI) for operator control, including help features, English language, selectable metric/English units, and ability to program move profiles. History and error log with position/velocity vs. time data.
• Electrical System: Utilize existing 480 V, 1000 Amp panel, with step-down transformers. Motors are 2 x 200 HP DC. Wiring must meet code, and connectors must be corrosion/humidity resistant.
• Safety: Audible warning, precise stopping (within 10 mm at max speed, 6 mm for Position Move), electronic reset from control room, failsafe modes, 20-year design life.

Implicitly at the Naval Academy Hydromechanics Laboratory, 380 FT Towing Tank.

• Maintenance: Planned maintenance manual, troubleshooting guide, and training for USNA/NAHL staff. Scheduled maintenance not to exceed 24 labor hours/year, performed by NAHL staff.
• Warranty: One year from acceptance, including scheduled on-site inspections and maintenance.
• Deliverables: Calibrated, operational system; Preliminary and Critical Design Review documentation; final deliverables including BOM, operating procedures, troubleshooting guides, drawings (electrical/mechanical), manuals (O&M, troubleshooting), and procurement data.
• Training: Contractor shall provide training on system operation and maintenance.

Other / Unclassified

This document contains a comprehensive list of Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses and provisions that are incorporated by reference or in full text. It also includes an addendum to FAR 52.212-4 and 52.212-1, detailing specific instructions for commercial product and service acquisitions, including submission guidelines, evaluation criteria, and page limitations for proposals.

This document is critical for bidders as it outlines the legal and regulatory framework governing the contract. Key aspects for bidders include:

• FAR and DFARS Clauses: Understanding these clauses is essential for compliance. Notable clauses include those related to System for Award Management (SAM), prohibition of certain agreements, small business concerns, labor laws, protest procedures, and unique item identification (DFARS 252.211-7003).
• Commercial Item Acquisition: The addenda to FAR 52.212-1 and 52.212-2 provide specific instructions for submitting quotes for commercial items. This includes:
  • Submission Method: Quotes must be submitted electronically via email to the Contracting Officer.
  • Submission Format: Specific requirements for file compatibility (Adobe Acrobat, Microsoft Office Suite 2010) and virus-free files.
  • Quote Content: Detailed breakdown of Volume I (Non-Price Quote) with a 60-page limit for the Technical Submission, and Volume II (Price Quote) with no page limit.
  • Evaluation Criteria: Award will be made based on price, provided the offer is technically acceptable. Technical Submission (Factor 1) is considered more important than Price (Factor 2). Quotes must achieve an "Acceptable" rating for the non-price quote to be awardable.
  • Key Dates: Questions are requested by 12:00 PM EST on May 25, 2026. Quotes must be held firm for 120 days.
• Unique Item Identification (DFARS 252.211-7003): Details requirements for marking and reporting items with unique identifiers, including specific data elements and submission methods via Wide Area WorkFlow (WAWF).
• Wide Area WorkFlow (WAWF) Payment Instructions (DFARS 252.232-7006): Outlines the process for electronic submission of payment requests and receiving reports through the WAWF system.

Other / Unclassified

This document announces a mandatory site visit for an upcoming solicitation. It is conducted in accordance with FAR 52.237-1, Site Visit. The purpose is to allow potential bidders to inspect the site where services will be performed and to understand conditions affecting contract performance. Attendance is highly encouraged but not mandatory for award eligibility. Discussions regarding funding are prohibited.

• Site Visit Date & Time: May 21, 2026, no later than 09:00 a.m. EST.
• Meeting Location: Small parking lot at Perry Circle and Baltimore Annapolis Blvd., Annapolis, MD 21402.
• Access: A USNA representative will meet vendors upon arrival for access to site location: Building CD-9, 9040 Hampton Blvd.
• Vendor Limit: Two (2) representatives per organization.
• Pre-Registration Required: Vendors must email verification information (Full Name, Company Name, Email address, Telephone no.) to Gilbert Dobison (gilbert.k.dobison.civ@us.navy.mil) by May 19, 2026, no later than 12:00 p.m. EST.
• Late Arrivals: No special accommodations will be granted for late arrivals or requests for visits outside the scheduled time. Additional site visits will not be arranged.
• Questions: Questions posed during the site visit will be documented and may be used to update the SOW or solicitation. A formal Q&A period will occur upon RFQ issuance. The government may not provide written responses to all questions post-visit.
• Contact for Lateness: Michael Stanbro at 410-293-5103.

Solicitation / RFP / RFQ

This is a combined presolicitation notice and solicitation for a firm-fixed-price purchase order for a 380 ft. Towing Tank Wavemaker Carriage Control System. The procurement is for the United States Naval Academy (USNA) and will be conducted under FAR Part 12, Acquisition of Commercial Products and Commercial Services, using Full and Open Competition procedures.

• Engineering Design for the Carriage Control System (POC approval required per SOW).

• 380 ft. Towing Tank Carriage Control System with electrical hardware and all parts (per SOW).

• Shipping (per SOW).

• Meeting, Manuals, Paperwork (remote meetings, operations and maintenance manual, as-built drawings, administration, paperwork per SOW).

• Installation of the Carriage Control System (per SOW).

• Delivery is required within 180 days After Contract Award (ADC).

• Contract Type: Firm-Fixed-Price.

• NAICS Code: 331312.

• Applicable provisions and clauses are in effect through FAC 2023-04 and DFARS Change Notice 20230531.

• The solicitation will be available on or about May 12, 2026.

• The closing date for this solicitation is May 28, 2026, at 12:00 p.m. EST.

• Quotes must be submitted via email to Gilbert Dobison (gilbert.k.dobison.civ@us.navy.mil).

• Quotes must include price(s), FOB destination, lead-time, point of contact (name and phone number), GSA contract number (if applicable), business size, and NET 30 payment terms.

• Full and Open Competition.

• Quoters must be registered in the System for Award Management (SAM) database.

• This announcement constitutes the only solicitation; no separate written solicitation will be issued.

• Attached documents include: FAR and DFAR provisions and clauses, Statement of Work (SOW), and Site Visit information.

• The Contracting Department is NAVSUP Fleet Logistics Center Norfolk, VA.