3805--Front End Loader
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Great Lakes Acquisition Center, is seeking a Brand Name or Equal Front End-Loader for the Edward Hines Jr. VA Medical Center in Hines, IL. This is a Combined Synopsis/Solicitation issued as an RFQ under FAR 12.6. The opportunity is a Total Small Business Set-Aside. Quotes are due by January 28, 2026, at 10:00 AM Central Standard Time.
Scope of Work
The Edward Hines Jr. VA Medical Center requires a front-end loader capable of performing various tasks, including snow removal, in-house construction, and landscaping. The specified brand name model is a Case 621G or equal, with detailed general and salient characteristics. Key features include Z-Bar TS T4F, 4-speed transmission, limited slip differentials, enhanced cab comfort, hydraulic steering, and a 2.5 cu.yd. loader bucket. Salient characteristics cover bucket capacity, lifting capacity and height, engine power, hydraulic and drive systems, articulated steering, operator cab features, versatility of attachments, durability, safety features (ROPS), control systems, and fuel efficiency.
Contract Details
- Opportunity Type: Combined Synopsis/Solicitation (RFQ)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 333924 - Industrial Truck, Tractor, Trailer, and Stacker Machinery Manufacturing
- PSC Code: 3805 - Earth Moving And Excavating Equipment
- Place of Delivery: Edward Hines Jr. VA Medical Center, 5000 South 5th Avenue, Hines, IL 60141
- Period of Performance: Contractor to specify After Receipt of Order (ARO) Days.
Submission & Evaluation
Quotes must be submitted via email to Jennifer.Mead@va.gov. Award will be based on a comparative evaluation considering:
- Price
- Discount (if available)
- Technical (meeting or exceeding requirements, OEM authorization letter, compliance with "or Equal Salient Characteristics")
- Veterans' Involvement (evaluation credit for SDVOSB/VOSB prime contractors and subcontractors, requiring VIP database registration and meeting small business size standards).
Offerors must include a statement accepting all terms and conditions or listing exceptions with rationale.
Key Requirements for Submission
- Quotation in accordance with the addendum to FAR 52.212-1.
- Authorization letter from the OEM verifying the offeror is an authorized dealer/distributor/reseller.
- Authorization letter from the OEM for "or equal" products.
- Completed certificate of compliance for supplies and products (VAAR 852.219-78).
- Statement of agreement with all solicitation terms, conditions, and provisions.
- Completed Buy American Certificate (FAR 52.225-2).
Point of Contact
Jennifer Mead, Contracting Officer, Jennifer.Mead@va.gov.