3805--Pre-Solicitation/Sources Sought Notice - Excavator
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Central Arkansas Veterans Healthcare System, is conducting market research through a Sources Sought Notice to identify interested and capable contractors for the procurement of a compact/mini excavator. This notice is for planning purposes only and is not a solicitation. Responses are due by May 11, 2026.
Purpose & Scope
This notice serves as a Request for Information (RFI) to determine market interest and capabilities for providing a compact/mini excavator. The government is seeking information to inform a potential future acquisition and is not obligated to acquire any products or services described. The excavator is intended for use at the Central Arkansas Veterans Healthcare System in North Little Rock, AR.
Key Requirements / Deliverables
The required compact/mini excavator must feature:
- Air-conditioned cab and hand controls.
- Integrated display.
- Digger bucket and integrated dozer blade.
- Soft turf/rubber tracked design.
- Swinging boom with 360-degree rotation and hydraulic operation.
- Diesel engine.
- Performance Minimums: 40hp power, 10’ dig depth, 15’ ground level reach, 10’ dump clearance, 12” ground clearance, 90-degree boom swing, and a 4.5 cubic feet bucket.
- Delivery Location: 2200 Fort Roots Drive, Bldg 182, North Little Rock, AR 72114.
- Delivery Schedule: Monday-Friday, 8 am-4 pm, with 24-hour advance scheduling (excluding Federal holidays and specific government observed days).
- Documentation: Full manufacturer’s data, literature, and installation, operation, and maintenance instructions are required.
Contract Details
- NAICS Code: 333120 (Construction Machinery Manufacturing)
- Size Standard: 1,250 employees
- PSC Code: 3805 (Earth Moving And Excavating Equipment)
Submission & Evaluation
- Response Due Date: Monday, May 11, 2026, at 10:00 AM CST.
- Submission Method: Email to Carmyn.Williams@va.gov.
- Required Information: Point of contact details, company business size, SAM Unique Entity ID, small business status (SDB, HUBZone, 8(a)), active contract list (commercial, federal, state, local), and availability under GWAC, GSA, IDIQ, or BPA (if applicable).
- Evaluation: Responses will be used solely for market research to determine competition levels and will not be released externally.
Eligibility / Set-Aside
Small business concerns are highly encouraged to respond to assist the government in determining appropriate competition levels for a potential future solicitation.
Additional Notes
This is a new requirement. No funds have been authorized for this effort, and this notice does not obligate the government to issue a solicitation or award a contract. The Contracting Officer is the only authorized person to approve changes to the contract.